Pitney Bowes (3)Pitney-Bowes, Inc.
C lerk/Treasurer's Dept. - 2001
Lease - Postage Meter
Appropriation #1701-530-03 APPROVED, AS IO
Contract Not To Exceed $1,605.00 FOILI~ BY: ~
RIDER TO STATE AND LOCAL GOVERNMENT TERM RENTAL AGREEMENT
This Rider to the State And Local Government Term Rental Agreement ("Agreement") executed
by Pitney-Bowes, Inc.. ("Vendor") and the City of Carmel, Indiana ("City") on or about June 20, 2001
(Vendor Lease Account No. 2018273 404), is hereby entered into by and between the City, acting through
its Board of Public Works and Safety, and Vendor on this ~day of .~Tt~ , 2001, as follows:
1. Vendor agrees that the total cost for all goods and services ("Goods and Services") provided to
City pursuant to the Agreement shall not exceed $1,605.00 (the "Estimate").
2. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided pursuant to the Agreement, and to indicate thereon that budget
appropriation number 1701-530-03 will be used to pay for such Goods and Services.
3. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services
provided to City by Vendor pursuant to the Agreement reaches the amount of the Estimate.
4. Vendor agrees that it will not provide any Goods or Services to City pursuant to the Agreement
if the provision of same would cause the total cost of the Goods and Services provided to City pursuant to
same to exceed the Estimate amount, without prior written City approval.
5. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
6. Notwithstanding anything to the contrary contained in the Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor
and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be
provided hereunder. Moreover, either party hereto may terminate this Agreement at any time upon ninety
(90) days prior written notice to the other party. In the event of Agreement termination, Vendor shall be
entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services
delivered as of the date of termination, except that such payment amount shall not exceed the Estimate
amount in effect at the time of termination, unless the parties have previously agreed in writing to a
greater amount.
7. The parties hereto agree that paragraph 13 of the Agreement shall not be binding upon the City
and that Vendor shall not have the right, upon an Agreement default by City, to declare the entire amount
of all payments to be made under the terms of the Agreement immediately due and owing, or to otherwise
accelerate any payments due thereunder.
8. Vendor agrees to comply with all federal, state and local laws, executive orders, rules,
regulations and codes which may be applicable to Vendor's performance of its obligations under the
Agreement, and all relevant provisions thereof are incorporated herein by this reference.
Pitney-Bowes, Inc.
Clerk/Treasurer's Dept. - 2001
Lease - Postage Meter
Appropriation # 1701-530-03
Contract Not To Exceed $1,605.00
9. Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any
Goods and Services provided pursuant to the Agreement with respect to their hire, tenure, terms,
conditions and privileges of employment and any other matter related to their employment or
subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled
veteran status and/or Vietnam era veteran status.
10. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply as well to this Rider.
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY")
By and through its Board of Public Works
and Safety
BY:
Billy ~]~alke~:Member
Date:
Pitney-Bowes, Inc. ("VENDOR")
P.O. Box 781270
Indianapolis, IN 46278-8270
BY:
Title
FiD/ssN:
ATTEST:
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
=ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
JRCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
VENDOR TO
PAGE
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO. PACEING SL~PS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
DESCRIPTION
aUANT,r~ l UN~ OP ~aSUREI
PAYMENT TERMS
Oca-d ci Dss :.pT.oN
FREIGHT
UNIT PRICE ~ EXTENSION
i"701 G'BC.-OB
SHIPPING INSTRUCTIONS
· SHIP PREPAID.
· C.O.D. SHIPMENTS CANNOT BE ACCEPTED
· PURCH,~SE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LAEEI,S.
· THIS ORDER ISSUED IN COMPLIANCE WiTH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERE'TO,
DOCUMENT CONTROL NO. ~, 0 3 6 6
PLEASE INVOICE IN DUPLICATE
ORDERED BY
AMOUNT
PAYMENT
· NPVOUCHERCANNOTBEAPPROVEOFORPAYMENTUNLESSTHEP.O.
NUMBER IS MADE A PART OF THE VOUCHER AND ~VERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAViT A~'F'ACHED,
· {HEREEYCERTIFYTHATTHEREISANUNOBLIGATEDBALANCEIN
T~IS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER,
TITLE
CLERK-TREASURER