Vine & Branch, Inc.Vine & Branch, Inc.
DOCS - 2001
Street Tree Removal
Appropriation #504 AH ROVED, A TO
Contract Not To Exceed $3,765.00 FO~ BY:~
RIDER TO GOODS AND SERVICES AGREEMENT
This Rider to the Goods and Services Agreement ("Agreement") executed by Vine & Branch, Inc.
("Vendor") and the City of Carmel, Indiana ("City") on April 19, 2000 (City Contract No. 0419.00.04), is
Vendor on this~ day of 1
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system", every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same; and
WHEREAS, pursuant to Paragraph 20 of the Agreement, City wishes Vendor to perform
additional services not set forth in the Agreement but set forth on attached Exhibit A
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor agrees that the total cost for all additional goods and services ("Goods and Services")
provided to City pursuant to this Rider shall not exceed $3,765.00 (the "Estimate").
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided pursuant to this Rider, and to indicate budget appropriation number 504 as
being that from which such Goods and Services are to be paid on said purchase order.
4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to this Rider reaches the amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services to City pursuant to this Rider if the
provision of same would cause the total cost of such Goods and Services to exceed the Estimate amount,
without prior written City approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
Vine & Branch, Inc.
DOCS - 2001
Street Tree Removal
Appropriation #504
Contract Not To Exceed $3,765.00
8. This Rider shall be effective on and after the last date on which it is executed by a party hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY"),
by and through its Board of Public Works
and Safety
BY:
d2,t,t kglVl
2~nn
Date:
Bill~y~<alker, Me~eer
Date:
Vine&Branch, Inc. ("VENDOR")
BY:
Printed Name
Title
FID/S SN: '~6 ' 1 '~ (O 'e52 7 2
Date:
ATTEST:
)/g,~VINE & BRANCH INC
4721 E. 146th St.
Carmel, 1N 46033
NAME / ADDRESS
Carreel Dept. of Comm. Service
1 Civic Sq.
Carreel, IN 46032
Estimate
DATEESTIMATE NO.
6/4/0120010886
SU ISION DIRECTIONS
QTY
REP JOB#
MKS 2001-2
DESCRIPTION
TREE SERVICES:
321 N. Rangeline Rd.
Large Maple (on street) - Remove
- Stump - Remove with grinder
. Maple (on street) - Remove + Stump
220 E. Main St.
Large Maple (on street) - Remove
- Stump - Remove with grinder
~1420 E. 2nd St. NE
Dead Elm - Remove
991h & Stone Ridge Ct (NE)
Ash & Maple - Remove
- 2 Stumps - Remove with grinder
3355 Eden Village P1.
Pear (by Yield sign) - Remove
- Stump - Remove with grinder
TERMS PHONE#
DueUponReceipt 571-2424
RATE
300.00
85.00
95.00
450.00
95.00
400.00
1,200.00
150.00
95.00
45.00
REFERRED BY
TOTAL
300.00
85.00
95.00
450.00
95.00
400.00
1,200.00
150.00
95.00
45.00
~hankYou!
Phone: 846-3778
Fax: 846-3788
Page1
TOTAL
Email: vineandbranch~ameritech.net
06/07/2001 15:3S 317846378B VINE & BRANCH P~3E B2
VINE & BRANCH INC
4721 E. 146th St.
Cannel, IN 46033
Estimate
6/4/01 . 20010886 j
NAME I ADDRESS
~E~el D~p'{~ Of'~'O~Un. Service
Civic Sq.
lCarmel, IN 46032
I SUBDIVISION DIRECTIONS
MKS 2001-2 : Due Upon Receipt 571-2424
........ L,_ ...... ~ ............................... n ............... L .................
CITY ! RATE I TOTAL
................ L ............
150.00
DESCRIPTION
....................................
6 Dead Trees (by culvert & along 126th on woods edge) - Remove
131 st & Cool Creek Ct. (NW)
: 4 Small Dead Elms - Remove
] 1014 Fairbanks
:Silver Maple - Remove
' Silver Maple Stump - Remove
250.00
150.00
250.00
350.00 350,OO
100.00 ' 100.00
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO, VENDOR NO,
6/13/01
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PAGE
4325
DESCRIPTION
SHIP
VENDOR TO
QUANTITY
Vine & Branch, Inc.
Judson Scott
4721 E. 146th Street
Carmel, IN 46033
BLANKET CONTRACT ~
I UNIT OF MEASURE
PAYMENTTERMS
DESCRIPTION
2001 Tree Removal
City of Cannel, DOCS
Scott Brewer, Urban Forester
One Civic Square
Carmel, IN 46032
FREIGHT
UNIT PRICE
EXTENSION
3,765.00
Street Dept
#504, Contracted Grounds Maintenance
$3,765.00
DEPARTMENT ~ ACCOUNT
SHIPPING INSTRUCTIONS
· SHIP PREPAID.
· C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND AC~'S AMENDATORY THEREOF AND SUPPLEMENT THERETO
DOCUMENT CONTROL NO. 'O 4 3 2 5
PLEASE INVOICE IN DUPLICATE
ORDERED BY
TITLE
AMOUNT
PAYMENT
· NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
Office Manager
CLERK-TREASURER
VENDOR COPY