Fire Joinder-20012001 CONTRACT FOR FIRE PROTECTION
ORIGINAL
PAGE 1
CONTRACT FOR FIRE PROTECTION
BETWEEN THE CITY OF CARMEL, INDIANA, AND
CLAY TOWNSHIP OF HAMILTON COUNTY
2001
THIS AGREEMENT, made and entered into by and between the City of Carmel, Han~lton
County, Indiana, hereinatter called "City" and Clay Township, Hamilton County, Indiana,
hereinafter called "Township" as of the 1~ day of January, 2001;
WITNESSETH:
WHEREAS, the City and Township have heretofore entered into contracts for fire
protection of the Township; and
WHEREAS, the City and Township have agreed to continue fire protection arrangements
for the additional period of one (1) year beginning as of January 1, 2001, and continuing through
December 31, 2001; and
WHEREAS, the City and Township have agreed that fire protection shall not be
discontinued until the 2002 Contract is negotiated and ratified between the parties or until the
Township has retained alternate fire protection.
NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows:
1. The City agrees to furnish fire protection service to the residents of the Township
outside the limits of the City, including basic and advanced life support emergency service ("life
support"), the Communication Center Service and administer the "911 emergency service" (all the
foregoing collectively "Fire Protection").
2. The Township hereby agrees to leave all of its fire fighting equipment, trucks and
2001 CONTRACT FOR FIRE PROTECTION
PAGE 2
accessories, and life support emergency vehicles at the disposal of the City throughout the term of
this Agreement.
3. The City will continue to operate the five (5) stations now in use and to operate
advanced life support vehicles out of each station. Upon their completion, the City will also
operate new Station No. 46 as well as relocated Station No. 42.
4. The only monetary liability of the Township for Fire Protection to the City will be
to pay the contract payments as hereinafter set forth. The proportionate share of the Township for
the Fire Department budget shall be the ratio based upon the Township's 1999 (pay 2000)
assessed valuation outside the corporate limits compared to the City's 1999 (pay 2000) assessed
valuation as they relate to the total of the two. The proportionate share of the Township for the
Communication Center's budget shall be one-half(i/2) of the Communication Center's budget
multiplied by the ratio based upon the Township's 1999 (pay 2000) assessed valuation outside the
corporate limits compared to the City's 1999 (pay 2000) assessed valuation as they relate to the
total of the two. The 1999 (pay 2000) assessed valuation of the Township outside the corporate
limits is $449,194,818 or 39.4% of the total assessed valuation of the Township. The 1999 (pay
2000) assessed valuation of the City is $692,070,011 or 60.6% of the total assessed valuation.
5. The City agrees to ma'mtain a minimum of one hundred fourteen (114) full time,
sworn firefighters at all times during the continuation of this agreement, including a full-time, paid
Fire Chief, thirty eight (38) of said firefighters to be assigned to each of three (3) shifts at all times.
In the event that firefighters terminate employment during the year, the City will continue to be in
compliance with this paragraph so long as it hires replacement fire fighters within a reasonable time
2001 CONTRACT FOR FIRE PROTECTION
PAGE 3
of the termination. The City further agrees to maintain the Commtmication Center and administer
Emergency "911" services and make the same available to all Township residents. The Fire Chief
will be appointed by the Mayor, after consultation with the Township Trustee and the Township
Board.
6. The City agrees to purchase all materials and supplies, to pay all compensation to
personnel and firemen, pay the costs of the operation of the Fire Department and the
Communication Center, to carry all necessary insurance on firefighters/personnel and on all
buildings and equipment of the City and Township, except the building known as Fire Station No.
45, and to save the Township, the Township Trustee and the Township Board harmless tiom any
and all liability, except as to Fire Station No. 45. A copy of the Declaration Page of the Liability
Insurance Policy carried by the City on the Fire Department and the Communication Center is
attached hereto as Exhibit "C" and a Certificate of Additional Insured is attached hereto as Exhibit
"D', naming the Township, the Township Trustee and the Township Board as additional insureds.
A copy of the Declaration Page of the Casualty and Premises Liability Policy carried by the
Township on Fire Station No. 45 is attached hereto as Exhibit "E" and a Certificate of Additional
Insured naming the City as additional instired on Fire Station No. 45 is attached hereto as Exhibit
7. The City shall provide to the Township a complete inventory of all Fire Department
apparatus and equipment each year.
8. The City agrees to furnish quarterly statements of all operating expenses on or
before the tenth (10th) day following the end of each calendar quarter. All 2001 Budgeted
2001 CONTRACT FOR FIRE PROTECTION PAGE 4
Amounts appropriately encumbered by the City in 2001 and expended in 2002 shall be separately
accounted for and treated as 2001 operating expense for purposes of this Contract. On or before
Februa~ 15, 2002 the City further agrees to furnish a statement of all 2001 Budgetary items,
expenditures and encumbrances in a format which can be reconciled to the contract amounts. The
City shah repay to the Township its share ofunspent monies contributed for Fire Protection no
later than February 15, 2002. In the event that the State Board of Accounts Audit of the City of
Cannel requires an adjustment of the above computations, the Township or the City will remit any
mounts due as a restfit of the audit within thirty (30) days of receipt of the Audit Report.
9. The entire budget for the Fire Department of the City and of the Township in 2001
has been fixed at $10,712,584. A copy of said Budget is attached hereto as Exhibit "A". Of that
mount, it is mutually agreed that the share of the Township should be $4,220,758.10 (39.4% of
the Fire Department Budget). In the event the expenditures in 2001 are less than $10,712,584, the
Township's pro rata share of the money unspent shall be re~mded as set forth in paragraph 8
above.
10. The entire budget for the Communications Center of the City and of the Township
in 2001 has been fixed at $1,298,185. A copy of said Budget is attached hereto as Exhibit "B".
Of that amount it is mutually agreed that the share of the Township shall be $255,742.45 (39.4%
of 50% the Communications Center Budget). In the event the expenditures in 2001 are less than
$1,298,185, the Township's pro rata share of the money unspent shall be refunded as set forth in
paragraph 8 above.
11. In order to pay it share of the above expenses in the total amount of $4,476,500.55
2001 CONTRACT FOR FIRE PROTECTION
PAGE5
the Township appropriated $4,476,500.55 and received State Tax Board approval of the
appropriation in its Fire Fighting Fund, and by this agreement the Township agrees to pay the
entire appropriation of $4,476,500.55 to the City as payment of its share of the total costs of Fire
Protection.
12. The Township further agrees to take all action necessary to seek authorization to
borrow funds to enable it to complete the payment of the total mount due and payable for its
share of the costs of Fire Protection required pursuant to this Agreement.
13. For and in consideration of the promises and agreements herein and subject to the
approval of all necessary state agencies the Township does hereby agree to pay the City the total
sum of $4,220,758.10 (Fire Department) and $255,742.45 (Communication Center) in the
following manner:
$2,110,379.05 (Fire Departmere)
and
$127,871.23 (Communication Center)
on or before July 15, 2001,
or within one (1) business
day of the Township' s
receipt of its tax draw
from Hamilton County,
whichever it later.
$2,110,379.05 (Fire Department)
and
$127,871.22 (Communication Center)
on or before December 31,
2001, or within one (1)
business day of the
Township' s receipt of its
tax draw from Hamilton
County, whichever is later.
Notwithstanding the foregoing scheduled payments, the Township may, at its option, and
2001 CONTRACT FOR FIRE PROTECTION
PAGE6
in lieu of the payments due on December 31, pay an amount which will: (a) cause the total
payments made by the Township pursuant to this Section to equal ninety-five percent (95%) of the
scheduled payments for the year; or (b) equal the total percentage of budget actually spent by the
Fire Department and Communication Center for the year, as received in writing from the City no
later than December 30, whichever amount is greater. In the event the foregoing payments shall be
less than the pro rata share of the actual expenditures by the City for the Fire Department and the
Communication Center, the Township shah pay to the City an amount necessary to reconcile the
actual payment due no later than February 15, 2002.
14. In the event that the City, based upon actual expenditures, determines that the funds
budgeted for Fire Protection will not be sufficient to provide adequate Fire Protection for the year
2001, the City shall notify the Township in writing no later than thirty (30) days prior to the need
of additional funding. The City shall provide to the Township actual year-to-date expenditures
compared to budgeted expenditures per budget line item. Both the City and the Township shall
review these figures to determine whether savings are possible within the total budget or whether
an additional appropriation for the year is necessary.
If an additional appropriation is mutually found to be necessary, the Township shall, if
funds are ava'~able, appropriate sufficiem funds to pay for its share pursuant to paragraph 4 above
within thirty (30) days. In the event that the Township does not have sufficient funds available in
the current year's budget, the Township shall include the additional funds needed in the subsequent
year' s budget and shall promptly pay when funds are then available.
The Township shall be entitled to a refund of its pro rata share of any unspent additional
2001 CONTRACT FOR FIRE PROTECTION PAGE 7
funds contributed to the City pursuant to paragraph 14 in the form of a cash refund as set forth in
paragraph 8 above.
15. In anticipation of a Contract for Fire Protection between the City and the Township
in 2002 and to assist the Township in its budgeting process, the City agrees to include the
Township in its 2002 budget discussions and send to the Township copies of completed budgets as
approved by the City Council for the Fire Department and the Communication Center by the later
of July 1, 2000, or at least seven (7) days before the joint budget meetings, and the final budgets as
approved by the State Board of Accounts by January 10, 2002, or within thirty (30) days aRer
receipt of final budget approval. All budget meetings shall take place at a location mutually
agreeable to the parties.
16. The parties acknowledge that in consideration of the Township and the City
providing advanced life support services (paramedics) in the Township and providing back-up
advanced Fife support service (paramedics) to other units of Hamilton County, Hamilton County
has agreed to supplement the costs of providing advanced life support service (paramedics) under
this Contract in the mount of the County's equivalent funding, per full-time paramedic, to
Riverview Hospital in the year 2001 ("County's Annual Supplement"). The City agrees to submit
a claim to the County for the County's Annual Supplement on or before December 31, 2001,
which cla'un will be funded upon the County receiving a verifiable income and expense statement
from Riverview for the year 2001. The County's Annual Supplement for the year 2001 shall be
deposited to the EMS fund or by mutual agreement applied to reduce the 2001 total operating
expense for Fire Protection under Paragraph 8 of this Contract.
2001 CONTRACT FOR FIRE PROTECTION
PAGE 8
17. The parties acknowledge that in consideration of the Communication Center
providing back-up 911 emergency service for the County, Hamilton County has agreed to pay a
portion of the salary of the Communication Center' s director for the year 2001 in the amount of
Forty-Five Thousand Dollars ($45,000.00) CCounty's Salary Supplement"). The City agrees to
submit a claim to the County for the County' s Salary Supplement on or before December 31,
2001. The County's Salary Supplement for the year 2001 shall be applied to reduce the year 2001
total operating expense for the Communications Center under Paragraph 10 of this Contract.
18. The parties agree that all requests for payments and/or adjustments to payments
pursuant to this Fire Contract shall be placed upon a form approved by the Indiana State Board of
Accounts and certified according to Indiana Statute with respect to the amount contained therein.
19. This agreement shall be in full force and effect as ofthe l" day ofJanuary 2001, and
continue through the 31~ day of December, 2001, provided, however, that the City shall continue
to provide the fire protection services set forth above until the next contract for 2002 is negotiated
and ratified between the City and Township or until the Township has retained alternate fire
protection. In the event this Agreement is terminated, all jointly owned fire apparatus and
equipment shall be divided between the parties in a mutually agreed upon manner and in
proportions equal to the average share of monies contributed by each party in the 5 prior calendar
years immed'mtely preceding the year of contract termination. In the event that the City has
provided Fire Protection in 2002 and a mutually acceptable contract is not reached between the
City and the Township for 2002, the Township shall reimburse the City based upon the same
formula utilized in this agreement based upon 2000 pay 2001 assessed valuation:
2001 CONTRACT FOR FIRE PROTECTION PAGE 9
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the
~dayof (/VYq-~,2001.
Board of Public Works and Safety
City of Carmel
Hamilton County, Indiana
Attest:
Date: 7- 5'C7
Approved Date: ;H~7 ,~., ~,oo i
~~ CHI~
CLAY TOWNSHIP
Hamilton County, Indiana
Date:
EXHIBIT A
FIRE
DEPARTMENT
BUDGET 2001
FOLLOWS THIS PAGE
BUDGET ESTIMATE WORKSHEET FOR
9/6/00
FIRE
(Office, Board,Commission, Department
GENERAL
4% Salary Increase
0 New FF's
City of Carmel, Indiana
410 PERSONAL SERVICES
Salaries and Wages (400-199)
100 Furl Time Regular
1 t0 Part Time
120 Overtime (Total of 01-03)
01 Scheduled
02 Unscheduled
03 Civl{ian
Entployes Benefits (200-299)
200 Deferred Comp. & Benefits
210 Employers Share of Social Sec.
220 Employer's Share of Health Ins.
221 Disibility Insurance
230 Employers Share of PERF (Total of 01-02)
01 Uniformed
02 Civilian
250 Clothing Allowance
255 Unemployment Compensation
260 Retirement Benef'lts - Full Time
265 Re{irement Beneffis - Part Time
270 Retiree Health Insurance
Total Personal Searices
420 SUPPLIES
Office Supplies (300-309)
300 Official Forms
301 Stationery and Pdnted Materials
302 Office Supplies
Operating Supplies (3~0-349)
310 Fuel Oil
311 Bottled Gas
312 ice
313 Diesel Fuel
314 Gasoline
315 Oil
320 Tires and Tubes
321 Garage and MOtor Supplies
Maintenance Supplies (350-389)
350 Building Materials
360 Gravel
361 Sand
362 Cement
363 Bituminous Materials
364 Paint
365 Salt and Calcium
370 Repair Parts
For Calert~ar Year 2001
A,
Arnt. in Sub-Categories
$ 270,571.00
$ 185,000.00
$ 1,500.00
$ 1,085,954.00
$ 14,225.00
Arnts in Main Categories
$ 6,350,601.00
$ 10,000.00
$ 457,071.00
$ 182,000.00
$ 525,377.00
$ 733,114.00
$ 1,800.00
$ 1,100,179.00
$ 249,100.00
$ 113,124.00
$ 5,030.00
$ 10,780.00
$ 3,605.00
$ 16,592.00
$ 7,500.00
$ 1,500.00
$ 100.00
$ 1,000.00
$ 4,750.00
$ 2,500.00
$ 300.00
$ 39.000.00
Totals
$ 9,722,366.00
(410 TOtal)
420 SUPPLIES (Cont'd)
380 Small Tools and Minor Equiprant
389 Other Maintenance Supplies
Miscellaneous Supplies (390-399)
390 Miscellaneous Supplies ~Tota101-99)
01 Linens & Blankets
02 Reference Manual
10 Ammunition & Accessories
11 Special Departmental Supplies
12 Safety Supplies
13 Electronics
20 Fire Prevention Supplies
30 Traffic Signs
31 Street Signs
32 Pests & Hardware
99 othe,' Miscdlaneous
Total Supplies
430 OTHER SERVICES & CHARGES
Professional Services (410-419)
400 Legal Fe~s
401 Engineering Fees
402 Architectural Fees
403 Accounting Fees (Total 01-02)
01 SBA Audit
02 Independent Audit
03 Other Acct Fees
404 Consulting Fees
405 City A~omey (Total 01-02)
01 City Council
02 All Other Departments
406 Recording Fees
407 Medical (Total 01-99)
01 Exams
02 Shots & Inoculations
03 Mental Health Counseling
99 Other Medical
419 Other Professional Fees (Total 01-99)
01 Film 0evelopment
02 Microfilm
03 Software Support
10 Prorational Testing
40 Zoning Ordinance
41 Comprehensive Plan Update
50 Speclal Judge
51 Pro Tem Judge
52 Pauper Attorney
53 Codification of Ordinances
54 I nterpraters
99 Other Professional Fees
A.
Amt. in Sub-Categode~
$ 3,600.00
$ 1,000.00
$ 1,200.00
$ 5,000.00
$ 3,030.00
$ 1,500.00
$ 10,300.00
$ 8,575.00
$ 58,635.00
$ 1,375.00
$ 825.00
$ 500.00
$ 1,500.00
$ 1,000.00
$ 15,000.00
$ 4,000.00
Amts. in Main Categories
$ 3,750.00
$ 13,465.00
$ 34,205.00
$ 5,000.00
$
$ 61,335.00
$ 21,500.00
Totals
$ 144,077.00
(420 Total)
Communication & Transp. (420-449)
421 Postage
430 Travel Fees & Expenses (Total 01-O5)
01 Training Travel & Lodging (internal)
02 Training Travel & Lodging (External)
03 Travel & Lodging (Non-training)
04 Travel per Diems
05 Chamber of Commerce Luncheon Fees
440 Telephone Line and Toll Charges
441 Ceilutar Charges
445 FAX Line and Toll Charges
Printing and Advertising (460-469)
450 Printing, Other than office supplies (Totat 01-02)
01 Internal Materials
02 Promotional & Special Pdnting
455 Publication of Legal Notices
460 Classified Ads
465 City Promotion Advertising
Insurance (470-479)
470 Workmen's Compensation
475 General Insurance
Utilities (480-499)
480 Electricity
485 Water and Sewer
490 Gas
Repairs and Maintenance (600-~19)
500 Equipment Repairs & Maintenance (Total 00-70)
00 Equipment Repairs
70 Computer Repairs/Maintenance
501 Building Repairs & Maintenance
00 Building Repairs/Maintenance
01 Trash Collection
502 Contracted Street Repeving
504 Contracted Grounds Maintenance
505 Contracted Radio Maintenance
506 Contracted Cleaning Se~cse
509 Other Contracted Sevices
510 Auto Repairs & Maintenance
511 Car Cleaning
515 Maintenance Contracts (Total 01-02)
01 Equipment
02 Sof%vars
03 Postage Meter
Rentals & Leases (520-~39)
525 Building Rental
526 Automobile Lease
527 Right-of-Way Lease
530 Equipment Rental & Leases (Total 01-99)
01 Centrex
02 Cellular
03 Postage Meter
04 Copier
99 Other Rental & Leases
A. B. C.
Arnt. in Sub-Categories Amts. in Main Categories Totals
$ 1,500.00
$ 19,600.00
$ 500.00
$ 300.00
$ 1,500.00
$ 2,000.00
$ 1,500.00
$ 5,000.00
$ 115,675.00
$ 3,900.00
$ 20,075.00
$ 6,300.00
$ 600.00
$ 12,500.00
$ 3,000.00
$ 21,900.00
$ 32,250.00
$ 3,500.00
$ 1,090.00
$ 3,500.00
$ 300.00
$ 49,446.00
$ 53,763.00
$ 60,000.00
$ 14,750.00
$ 28,220.00
$ 6,500.00
$ 119,575.00
$ 4,800.00
$ 5,000.00
$ 4,000.00
$ 16,000.00
$ 57,000.00
$ 26,375.00
$ 13,100.00
Debt Service (540-649)
540 Principal
54t Interest
542 Paying Agent & Other Fees
Other Services & Charges (660-699)
550 Jury Fees and Expenses
551 Promotional Funds
552 Subscriptions
553 Organization & Membership Dues
560 Clothing & Accessories (Total 01-03)
01 Uniforms
02 Uniform Accessories
03 Safety
565 Clothing Services (Total 04-02)
01 Laundry Services
02 Dry Cleaning
570 Training Seminars (Total 01-04)
01 Training Fees (Internal)
02 Training Fees (External)
03 Inotruotlonal Fees (Internal)
04 instructional Fees (External)
575 Dog Pound Services
576 Animal Services
580 Assessment Fees
581 Special Organization Donation (Total 01-02)
01 Carreel H .S. AV CATV
02 Haml'lton County Senior CitLzens
582 Special Investigation Fees
583 Other Fees and Licenses
584 Refunds, AWards & Indemnities
585 Special Census & Election Fees
590 Special Projects
595 Petty Cash (1992 Budget Only)
Total Other Services & Supplies
440 CAPITAL OUTLAY
Land (600-609)
600 Lam:J
605 Rights-of-Way
Buildings (610-619)
610 Building and Building Improvements
Improvements Other Than Buildings (620-629)
Equipment (630-699)
630 Furniture and Fixtures
631 Communication Equipment
632 Computer Equipmect (Total 01-02)
01 Hardware
02 Software
04 MDC Project
633 Appliances
635 Grounds Maintenance
640 Office Equipment
A. B. C,
Amt, in Sub-Categories Amts in Main Categories Totals
$ 65,860.00
$ 5,845.00
$ 104,357.00
$ 4,080.00
$ 600.00
$ 15,000.00
$ 32,195.00
$ 4,320.00
$ 1,730.00
$ 176,062.00
$ 51,875.00
$ 50.00
$ 200.00
846, 141.00
430 (Tots~)
650 Motor Equipment (Total 01-03)
01 Cam and Trucks
02 Firetruck
03 Ambulance
660 Street and Traffic Equipment
661 Street Lights
670 Other Equipment (Total 01 ~99)
01 Task Force Equipment
02 Water Rescue Equipment
03 Firearms
04 Hazmat Equipment
07 Training Equipment
99 Other Equipment
690 Library Reference Material
Total Capital Outlay
Total Budget Estimate
Amt. in Sul>Calegories
Arnts, ~n Main Categories
$
Totals
$
(440 Total)
$ 10,712,584.00
Please Note:
This form is intended for planning purposes only. The budget will not be submitted
on this form for final approval. State Board of Accounts Form #1 will be used for
final budget approval.
EXHIBIT B
COMMUNICATION
CENTER
BUDGET 2001
FOLLOWS THIS PAGE
Prescribed by State Board of Tax Commissioners
Approved by State Board of Accounts
Budget Form No. I (Form 1)
BUDGET ESTIMATE FOR
CARMEL CLAY COMMUNICATIONS
(Office, Board,Commission, Department)
(If County Budget, Enter County Name)
City of Carmel, Indiana
For Calendar Year 2001
Items
410 PERSONAL SERVICES
Salaries and Wages (100-199)
I(10 Full 'I imc Regular
110 Part Time
120 Overtime
Employee Benefits (200-299)
200 Deferred Comp. & Benefits
210 F1CA
220 l:,mployer's Share of Health Ins.
221 DisabiliU' Insurance
230 l*;mployer's Share of PI:,RI*'
24(I Mcdicare
250 Ck~thing Allowance
255 Uncmph:~yment C{ >mpensafi{m
260 Retirement Benefits Full Time
265 Retirement Benefits ~ Part Time
27() P, ctircc tIcalth Iusurancc
652,700
19,500
29,000
7,500
54,830
85,740
5,400
50,890
1,100
Total Approvea
Estimate
701,200
205,460
Total Personal Sen, ices
906,660
420 SUPPLIES
Office Supplies (300-309)
300 ( ) fficial l:onns
3()1 Stationery and Printed Materials
302 Office Supplies
Operating Supplies (31{}-349)
310 }'ucl Oil
311 Bottled (;as
312 Ice
3 13 Diesel Fuel
3 i,I (;asolinc
315 Oil
320 Tires and Tubes
321 (;arage am] Motor Supplies
Maintenance Supplies (350-389)
350 15uilding Materials
360 Gravel
361 Sand
300
500
3,500
700
1,200
300
125
500
4,300
2,825
430 OTHER SERVICES &
CIIARGES
Professional Services (410-419)
4v(I l,cg,~] Fcc's
401 }:Lnginct:ring Fccs
4i i2 \rc}m:cctxiral I"ccs
~(~3 \cco~lln,~irlg Fees
4i L~ ( ionsuhing {'cos
41 ~ 5 ( ;ity Attorncy
41 ~6 Recordling Fccs
4(17 Medical };cos
419 ()thor Proti'ssional }:ces
Co~munication & Transp. (420-449)
421 Poslagc
43r} Travci
4.'la Telephone iinc and Toll (2barges
q41 CclhMar Pho~c Chargvs
442 I ~tcrrlct I,inc CBargcs
445 I'XX 1jnc and '[oli Charges
Priming and Adx, ertising (450-469)
-15i~ Printii~g (()~ her than r~fticc st~pp.)
455 Publication of I ,cgal Notices
· 16d Cla~si~ed Ads
%5 (Titv Pron~otion Advertising
Insurance (470-479)
47(i KVor~nen's Con~pensation
175 General Insurance
Utilities (480-499)
tan 1 '21ectrk:itv
~85 Wamr and Scwcr
qg0 Gas
Repairs and Maintenance (500-519)
5vC~ I';qt~ipment Repairs & Mnint.
5~1 i~tiilding Repairs t~ M:tintcnancc
5~ C r 2{ retracted S~rcct Rcpnving
%~G ()rotmeted Street S~riping
5~ ~I (2~mu:~c!ed Grour~ds M:nntcnancc
5u5 ~ontrac~cd t~tdio Maintenance
5U6 t Zor~rractcd Clc:mh~g Scg. iccs
5U9 ()thcr ()retracted Services
510 Auto Repairs & Maintenance
511 Car Clca~Gng
515 Maimchance Contracts
Rentals and Leases (520-539)
520 l {vdran/, Rcn[al
525 Building Rcntal
526 .Xutxgnt~bi!e Lease
527 Right oGXVny i,casc
53(I FLqtdpmcm Rental and I.cnsc
Items
2,500
300
2,000
800
7,000
25,000
2,000
8,000
300
500
700
1 O, 000
8,500
1,000
3,000
15,000
29,000
25,000
4,000
15,000
49,700
10,000
1,000
Total
Estimate
4,800
42,800
800
10,700
12,500
137,700
11,000
ApproveO
430 Other SenTices & Charges
(Cont'd)
Other Services and Charges (550-599)
Cont'd
565 Clothing Services
570 'l'r:dning Scrnin:lrs
575 [ )~ ~g P~ mud Services
576 Anh~¥d Services
380 ,Xsscssnmnt lsees
381 Spccia! C)rganizadon ~ )onalio~s
382 Special [nvcs~gatio~ Fccs
~8% ()thor Fcc~ and ]jccnscs
581 l~cfunds, Aw:lrds and hxdcnmitics
58% Spcci:d Census and I Clccdon Fees
586 Park Dcpt Joinder Fee
587 [fam CounW IZcom Dvmt Fec
588 Testing l:ccs
590 Spcciai Pro}eels
595 Pet~' Cash (Establishment only)
Total Other Sewices
440 CAPITAL OUTLAYS
Land (600-609)
6! II) ] ~and
6(15 Righrs-c,f-\Vay
Buildings (610-6'19)
fill) Buiidit~g & l~,uildmg Inq~r<lvcmcnts
Improvements Other than Buildings
(620-629)
620 h'nprovc~ncnts
621 iraf fie light [mprovcmcx:ts
622 Sidewalk ]mprovcmcnts
623 Draining Improvements
624 'frees
625 im[~rc~vements to I st Ave.
626 Phiice R:mgc lmprovcnmnts
62'7 Scxvcr ln~provctncnts
]Equipment (630-699)
(;3(i [:urniturc :ind b'ixlurcs
631 ( 2on~nunications I~quipmcnt
(;32 C:<~mputcr ~%qt.dpnwnt
635 (;rotrods M~ntcnancc F. quipmcnt
636 Parks F'qt~ip~nent
640 (:) f~ce l Cquipmcn t
650 Motor Equiprot:In
660 Street and Traffic tCq~dpmcnt
66 [ Sn:cct I ,ights
670 ( ) ghcr I &q uipmcnt
690 Library RcGrence Material
Items
12,400
500
1,000
3,500
20,000
59,250
2,000
7,000
250
Total
Estimate
45,450
265,750
92,000
Approved
EXHIBIT C
DECLARATION PAGE
OF CITY'S
LIABILITY INSURANCE
POLICY
26'00 1~:19 FR TO 9846~744 P,0:/04
I
I
I
I
I
I
I
m
Indiana Municipal
Insurance Program
Declarations
c~of ~
O~eCk, k::Squm'e
~,IN 46032
A,.t'hm+..d ~
C,.msecoRikMgt
Camel, ml 46032.4~0
X3Ye~'
X~
PROPERTY COVERAGES
Blanket Building arid come
Coineurmce Percentage:
VakJadQnMet, ad:
Levetof~
Agreed Value:
euslnmlncoemvdlbExtraExpm
Coimur'~nce Percentage:
I, eveid~:
.AgmedV. lue:
Maxk~PerlodQnndemnity:
¢eveeqgpI k!lit
$39,814278 ,: ....
.--ya
100%
-yes
X
ADDITIONAL PROPElTIT
Slk~BJ Fka~Fonn (LMP03~')
C~wwqglllmlt
BecUoedc r, qgl~.&dg/hdla Covera~ Form (IilPO.,~)
Hardwm'eLkrat
Exrmr:xpenseUmit:
f.
12:19 FR T0 e8460744 P.04/04
Cavel~ Lhtlt
AUTOMOBII, E ~GE
FQ' Deteib ~ee IMIP0201(06/97) GOVER~AL AUTOMOEILE DECLARATIONS
Theft. Disapl:earance exl ~ (Fwm C)
~Fraud
~ 810o
Pub~Oldx~e~(r~mo-Ps~L~s)
$1o0,00o
w)
· ~ TOTRL PAGE.004 ,~
EXHIBIT D
CITY'S CERTIFICATE
OF TOWNSHIP AS
ADDITIONAL INSURED
CNt~
~002
Ccmseco Risk Management, Inc.
P.O. Box 1910
Calms1 IN 48082
i~8nk McKein
~onmNo. 317-817-5000
~URED
FI~NQ 317'817'5151
C~t~ of Carmsl
O~o Civic Square
Cereal IN 46032
04/12/01
THiS CERTIFICATE IS ~St~iD AS A MATTER OF INFORMATION
ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING DOV~RAGE
A ACE USA
C
O
A Z ~MMER~LQENE~L~ 1N1390165 J 01/01/01 01/01/02 DR~-~AGO f ,
=':~::~ J c~.~ ~ ~ I .m~m~.~ s 5,000,000
I M~v__.~n) s 10,000
respec o agreemen regar ng ~re ars Department.
10701 N College
Indianapolis IN 46280 OFANYKINDUPONTMECOMP/~NY, ITSAGafI~OReEPRES~NTAT]VES,
Frank McKain
EXHIBIT E
DECLARATION PAGE
OF TOWNSHIP
LIABILITY POLICY ON
STATION #45
ThE CINCINNATI INSURANCE COMPANY
P.O. BOX 145496 CINCINNATI, OHIO 45250-M96
( 3) 870'2000
,' NE~
A Stock Insurance Company previous polloy No.
COMMON POLICY DECLARATIONS
DECLARATIONS
POLICY NUMBER CPP 071 29 91
NAMED INSURED CLAY TOWNSHZP GOVERNHENT CENTER
1070]. N. COLLEBE AVENUE
ADDRE88 ZNDZANAPOLXS, ZN (~280
Sate & Zip No .)
~n~y
Policy Period: N12:01A.M.,eTANQARD T1ME ATYOUR
MAIMNGADDRE888HOWNABOVE FROM: 0S-16-1999 TO:
FEARRZN INSURANCE ABENCY 13-78(,
CARNEL, ZN
Legal Entlty/BualneM I)¢mcdptlon
GOVERNMENTAL ENTZTY
05-16-200~
IN RETURN FOR THE PAYMENT OF THE PREMIUM AND SUBJECT TO iLL THE TERM8 OF THIS POL-
ICY, WE AGREE WITH YOU TO PROVIDE THE INSUiSIXNCE AS STATED IN THIS POLICY.
FORMS APPLICABLE TO ALL COVERAGE PARTS: (show numbers)
ZAIO2 12/96 ZA906 01/92 ZA,QIOSZN 01/99 IA4X37 03/97
XLOIS6 07/89 ZLOIS8 06/89 HZZ37ZZN 10/96 BES01 01/86
FNSOI 06/9~ GASOI 10/92
I JNK
· 08-33-1999
co-.t.,.ig.ed
D
(ate)
(Authorized Representative)
'::!~ IN WITNESS WHEREOF thiS lioy has been signed by our President end Secretary in the City of Fairfield
~,~., ,.t thi. po,~y .h..:l .or I~ .i..,i.o .po... ,,.,..- oo,,.t.,,.i..ed by., ,,..,tho,~.ed ,.p.....t-,,,. o~
Seomtary President
i~~ . ORZOZNAL
i
1
I
IA 501 07 97 Page I of 2
I
i
I
I
!
!
I
I
i
I
I
I
I
I
I
Tn~ CINCINNATI INSURANCE · COMPANY
COMMERCIAL PROPERTY COVERAGE PART DECLARATiONS
~,ttached to and forming part of POLICY NUMBER: CPP 071, :*9 91 Effective Date: 05-:).6-1999
Named Insured: IS THE SAHE AS ZT APPEARS 0N THE; C~ POLICY DECLARATZON
Item Location (address} '
'ET'. 10703. N. COLLEGE AVENUE
ZN!)IANAPOLIS, IN z c~ 's s u
OPTIONAL COVERAGES
· COVERAGE PROVIDED ADMI¢Ible only when an entry Is made
Item Coverage Umlte Coin- Covered Business Income
suranco Cause I~demn tv
3.-1 lUlL)Ill 2,)00,000 90~ SPECIAL X
3.-3. IUSZNES$ PERSONAL 3/~,OOO 90~ 8PICXAL X
:PROPERTY
3.'2 EHEROENCY 6ENERATORS21tO00
AND LIGHTPOLES
90~ 'SPICZAL X
DEDUCTIBLE: $250.00 unless otherwise stated $ 500
MORTGAGE HOLDER Item:
FORMS AND/OR ENDORSEMENTS APPLICABLE TO THIS COVERAGE PART
FA4E0 01/98 FHXOX 0X/98 CP03.52 07/96 XP4XOXN 07/98
Taw CINCINNATI INSURANCE COMPANY
P.O. BOX 145496, CINCINNATI, OHIO 45250-5496
A Stock Insurance COmpany
COMMERCIAL GENERAL LIABILITY COVERAGE
PART DECLARATIONS
Attached to and forming part of POLICY NUMBER: CPP 07Z 29 91 Effective Date: 05-Z&-1999
Named Insured: TS THE SAHE AS ZT APPEARS ON THE CONHON POLZCY BECLARATZON
LIMITS OF INSURANCE
EACH OCCURRENCE LIMIT $ 1,000,000
PRODUCTS-COMPLETED OPERATIONS AGGREGATE LIMITS 2,000,000
PERSONAL &ADVERTISING INJURY LIMIT $ 1,000,000
CLASSIFICATION CODE
NO.
PREMIUM RATE ADVANCE PREMIUM
BASIS
A - Area Products/ ALL OTHER Prodt~:f3/ ALL OTHER
B - Payre41 Comple(ed Comp4eted
C - GrOss Sales Operations Operations
D- Units
E - Other
IROADENED COVF. RAOE 20290 FLAT
BUXLDXNOS ON PREMXSE° 61216 A 25,000
BX EXCEPTZONg TO 20410
POLLUTANT EXCLUSXON
CHARGE 75
23.002 $7S
$0 NP
TOTAL ANNUAL PREMIUM $700
The General Liability Coverage Part is subject to a $100
annual minimum premium.
FORMS AND/OR ENDORSEMENTS APPLICABLETO THIS COVERAGE PART:
6AZ0Z 01/95 8A~0X8 Z0/96 C622S6 ll/SS C62~09
GA2Z0 01/95 C62ZZ6 ZZ/!S C622~ 10/93 6A303
8A321 01/95 0A~78 ZZ/9~
10/93
07/90
GA 501 10 92
EXHIBIT F
TOWNSHIP'S
CERTIFICATE OF CITY AS
ADDITIONAL INSURED
ON STATION #45
A~-11-01 10:34A FEARRIN INS AGENCY 317 848 4246
CERTIFICATE OF LIABILITY INSU RANC1 I
Feartin Insurance ~gency
111 N. Rangeline Bold
P.O. Box 126
Ca=reel IN 46082
phane: 317-846-4275 Fax:317-848-4246
Inc~a~a]~o[is I~ 46280
COVERAGES
P.01
04/'].1/0! .
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS klO RIGHTS UPON THE CERTIFICATE
HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDEO BY THE POLICIES EELOVJ,
INSURERS AFFORDING COVERAGE
THE POLICES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUREO NAMED ABOVE FOR THE POLICY PERIOD INDICATED NGT~,NITHSTANDBNG
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUM;~NT ',~ITH REBPECT TO WHICH THI:~ CERTIFICATE MAY BS iSSUED OR
MAy PERTAIN, THE INSURANCE AFFCRDED SY THE POLICIES DE,e~CRIBED HEREIN [$ SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDIT~DN~ OF SUCH
POLICIES. AGGREGATE LILTS BHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS.
INSR I~OUCY EFFECTIVE ]IOLIGY EXImRATION I ' ~IMITS
~ucnEu~ I
A i BOI.Z,~ & M~CI. iXNF_,~Y CPI=0Tm2991 05/16/99 05/16/04
~DDTTIOi~g~,.~ I!r~URI~D: CITY OF
5000
1000000,
s2000000
1000000
Limit 2,000,000
Dedu~tibl 1000
CERTIFICATE HOLDER
CIVIC CENTER, I CITY SQUARE
CARM~L iN 46032
ACORO ~
CANCELLATION
CORPORAl'ION 1988 '