Ray's Trash ServiceRay's Trash Service, Inc.
Admin $700; Comm $350; Street $1656 #501,
$12,420 #509; Police $345; Fire $939
2001 Appropriation: #501 and 509 APPROVI:D0 AS TO
Contract Not To Exceed #501: $3,990.00; #509: $12,420.00
(qr a l . q / e3 . 0 t. C) l
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works
and Safety ("City"), and Ray's Trash Service, Inc. ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its
execution of same constitutes its acceptance of all of the Agreement's terms and conditions.
PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") described in
attached Exhibit A from City budget appropriation number #501 and #509 funds. Vendor agrees to
provide the Goods and Services and to otherwise perform the requirements of this Agreement by
applying at all times the highest professional and technical standards.
PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City
hereunder shall be no more than Sixteen Thousand Four Hundred and Ten Dollars
($16,410.00) (the "Estimate"). Vendor shall submit an invoice to City no more than once
every thirty (30) days detailing the Goods and Services provided to City within such time
period. City shall pay Vendor for such Goods and Services within sixty (60) days after the
date of City's receipt of Vendor's invoice detailing same, so long as and to the extent such
Goods and Services are not disputed, are in accordance with the specifications set forth in
Exhibit A, are submitted on an invoice that contains the information contained on attached
Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions
of this Agreement. Subject to the above, if the undisputed invoice amount is not paid
within sixty (60) of its receipt by City, then a late charge in a sum equal to one percent
(1%) of such unpaid and undisputed invoice amount shall accrue and be due and payable
by City to Vendor as a separate debt for each month it remains unpaid.
3.2
Vendor agrees not to provide any Goods and Services to City that would cause the total
cost of the Goods and Services provided by Vendor to City hereunder to exceed the
Estimate, unless City has previously agreed, in writing, to pay an amount in excess of the
Estimate.
WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform
to the specifications, samples and/or descriptions thereof furnished to Vendor by City and/or by
Vendor to and accepted by City, that the Goods and Services will be delivered in a timely, good
and workmanlike manner and flee from defect. Vendor acknowledges that it knows of City's
intended use and expressly warrants that the Goods and Services provided to City pursuant to this
Agreement have been selected by Vendor based upon City's stated use and are fit and sufficient
for their particular purpose.
Ray's Trash Service, Inc.
Admin $700; Comm $350; Street $1656 #501,
$12,420 #509; Police $345; Fire $939
2001 Appropriation: #501 and 509
Contract Not To Exceed #501: $3,990.00; #509:$12,420.00
TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same
("Effective Date"), and both parties shall thereafter perform their obligations hemunder in a timely
manner. Time is of the essence of this Agreement.
DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may
direct, a list of all chemicals, materials, substances and items used in or during the provision of the
Goods and Services provided hereunder, including the quantity, quality and concentration thereof
and any other information relating thereto. At the time of the delivery of the Goods and Services
provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice
(including appropriate labels on containers and packing) of any hazardous material utilized in or
that is a part of the Goods and Services.
LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any
such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof,
by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at
Vendor's sole cost and expense. Vendor shall indemnify and hold harmless City from and against
any and all liabilities, losses, claims, costs and expenses, including, but not limited to, attomey
fees, incurred by City in connection with any such lien and/or the removal thereof. This
indemnification obligation shall survive the termination of this Agreement.
DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of
this Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as
specified herein; (c) fails to make progress so as to endanger timely and proper provision of the
Goods and Services and does not correct such failure or breach within five (5) business days (or
such shorter period of time as is commercially reasonable under the circumstances) after receipt of
notice from City specifying such failure or breach; or (d) becomes insolvent, files, or has filed
against it, a petition for receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the fight to
(1) terminate all or any pans of this Agreement, without liability to Vendor; (2) obtain, upon such
terms and in such manner as City deems appropriate in its sole discretion, the same or similar
Goods and Services which were to be provided to City by Vendor, and Vendor shall be liable to
City for any excess costs of the City in obtaining same; and (3) exercise any other rights or
remedies as are available to City at law and/or in equity.
INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with
an insurer licensed to do business in the State of Indiana and reasonably acceptable to City, such
insurance as is necessary for the protection of City and Vendor from all claims for damages under
any workers' compensation, occupational disease and/or unemployment compensation act; for
bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any
of Vendor's agents, officers, employees, contractors and subcontractors; and, for any injury to or
Ray's Trash Service, Inc.
Admin $700; Comm $350; Street $1656 #501,
$12,420 #509; Police $345; Fire $939
2001 Appropriation: #501 and 509
Contract Not To Exceed #501: $3,990.00; #509: $12,420.00
destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor
shall cause its insurers to name City as an additional insured on all such insurance policies, shall
promptly provide City, upon request, with copies of all such policies, and shall provide that such
insurance policies shall not be canceled without thirty (30) days prior notice to City. Vendor shall
indemnify and hold harmless City from and against any and all liabilities, claims, demands or
expenses (including, but not limited to, reasonable attomey fees) for injury, death and/or damages
to any person or property arising from or in connection with Vendor's provision of Goods and
Services pursuant to or under this Agreement or Vendor's use of City property. Vendor further
agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs,
attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of
Vendor's agents, officers, employees, contractors or subcontractors in the performance of this
Agreement. These indemnification obligations shall survive the termination of this Agreement.
10.
GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all present and future federal, state and local laws, executive orders,
rules, regulations and codes which may be applicable to Vendor's performance of its obligations
under this Agreement, and all relevant provisions thereof are incorporated herein by this reference.
Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability
resulting from any such violation of such laws, orders, rules, regulations and codes. This
indemnification obligation shall survive the termination of this Agreement.
11.
NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all existing and future laws of the United States, the State of
Indiana and City prohibiting discrimination against any employee, applicant for employment or
other person in the provision of any Goods and Services provided by this Agreement with respect
to their hire, tenure, terms, conditions and privileges of employment and any other matter related
to their employment or subcontracting, because of race, religion, color, sex, handicap, national
origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. City reserves the
right to collect a penalty as provided in IC 5-16-6-1 for any person so discriminated against.
12.
NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement
shall not affect the right of such party to require such performance at any time thereafter, nor shall
the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any
succeeding breach of the same or any other provision hereof.
13.
NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise,
and shall not delegate its obligations under this Agreement without City's prior written consent.
14.
RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and Vendor and
all of its officers, employees, contractors, subcontractors and agents are not, and shall not become,
Ray's Trash Service, Inc.
Admin $700; Comm $350; Street $1656 #501,
$12,420 #509; Police $345; Fire $939
2001 Appropriation: #501 and 509
Contract Not To Exceed #501: $3,990.00; #509:$12,420.00
employees of City, and the sole responsibility to pay same all statutory, contractual and other
benefits shall remain exclusively with Vendor. The contract price set forth herein shall be the full
and maximum compensation and monies required of City to be paid to Vendor under or pursuant
to this Agreement.
15.
GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of
Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is
filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an
appropriate court in Hamilton Cotmty, Indiana only, and agree that such court is the appropriate
venue for and has jurisdiction over same.
16.
SEVERABILITY:
If any term of this Agreement is invalid or unenforeeable under any statute, regulation, ordinance,
executive order or other rule of law, such term shall be deemed reformed or deleted, but only to
the extent necessary to comply with same, and the remaining provisions of this Agreement shall
remain in full force and effect.
17.
NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by
postage prepaid U.S. certified mail, remm receipt requested, to the party to be notified at the
address specified herein:
If to City:
City of Carmel
One Civic Square
Carmel, Indiana 46032
ATTN: David Brandt_
(with a copy to City Attomey,
One Civic Square, Carmel, iN 46032)
If to Vendor:
Ray's Trash Service, Inc.
Drawer I
Clayton, iN 46118
ATTN: Bonnie Wartick
Notwithstanding the above, notice of termination under paragraph 18 hereinbelow shall be
effective if given orally, as long as written notice is then provided as set forth hereinabove within
ten (10) business days from the date of such oral notice.
18.
TERMiNATION:
18.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon
notice to Vendor, immediately terminate this Agreement for cause, in the event of a default
hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay
for the Goods and Services to be provided hereunder. In the event of such termination,
Vendor shall be entitled to receive only payment for the undisputed invoice amount
representing conforming Goods and Services delivered as of the date of termination,
Ray's Trash Service, Inc.
Admin $700; Comm $350; Street $1656 #501,
$12,420 #509; Police $345; Fire $939
2001 Appropriation: #501 and 509
Contract Not To Exceed #501: $3,990.00; #509:$12,420.00
except that such payment amount shall not exceed the Estimate amount in effect at the time
of termination, unless the parties have previously agreed in writing to a greater amount.
18.2
Either party hereto may terminate this Agreement at any time upon thirty (30) days' prior
notice to the other party. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount of conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not
exceed the Estimate amount in effect at the time of termination, unless the parties have
previously agreed in writing to a greater amount.
19.
REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the
persons executing this Agreement have the authority to bind the party which they represent.
20.
ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide
additional goods and services to City. When City desires additional goods and services from
Vendor, the Mayor or his duly authorized representative shall notify Vendor of such additional
goods and services desired, as well as the time frame in which same are to be provided. Vendor
shall then provide, at no cost to City, an estimated cost for such additional goods and/or services,
as well as the date by which same will be provided to City. Only after City has approved
Vendor's time and cost estimate for the provision of such additional goods and services, has
encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
such additional goods and services, shall such goods and services be provided by Vendor to City.
A copy of the City's authorization documents for the purchase of additional goods and services
shall be numbered and attached hereto in the order in which they are approved by City.
21.
TERM
Subject to the termination provisions set forth in Paragraph 18 hereinabove, this Agreement shall
be in effect from the Effective Date through December 31,2001, and shall, on the first day of each
January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise
agreed by the parties hereto.
22.
HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
23.
BINDING EFFECT
The parties, and their respective officers, officials, agents, parmers, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and
obligations set forth in Agreement.
24.
NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
RAY'S TRASH SERVICE, INC,
DRAWER I
CLAYTON, IN 46118
.317-.~39-2024
TO; David Brnndt
C.~q Of Carreel
FROM; I~nnh Werrick
Sales Representative
DATE: May 18, 2901
SUBJECT:
Bid For Trash/Recycling Services
Carreel C. it7 Haii
Co;t: S9S.00
Camel Police
3 Civic Square
1 - 6 Yard Container Emptied 1 Time Per Wuk
Monthly Cat: $69.00
Carmel Fire
2 Civic ~quare
1 - 6 Yard C. onlainer Emptied I Time Per Week
Morttidy CoSt: $6.~.Ga
C----~c] Cor. r..aaka~;a
-~_~Vard Cont&iner F, mp/6~ 1 Time Per Week
MonthlvCOst: ~
Carrod Fire # 2
2410 West 116*b Sn'est
! - 2 Yard Container amptied 1 Time Per Week
Monthly Cost: S35.00
Camel Fire # 3
3243 East 1t}6'h Strut
1 - 2 Yard Containcr Emptied I Time Per Week
Monthly Cost: 535.00
Carreel Fire # 4
503Z East Main Street
1 - 2 Yard Container Emptied l TIme Per Week
Monthly Cost: $35.00
Cannel Street Departanent
21 ! ~oud Street SOuthwest
1 - 4 Yard Container !~mptied i Time Per Week
~fuuthly Col,t; J$0.00
Rccycllag Drop Boxes
211 Second SaTcat Southwesz
3 - 40 Yards Emptied 2 Times Per We~k
1 -- 40 Yard For Newspaper
! - ~0 Yard For Cardboard
1-40 Yard For Co-bfi~gle
Minimum One Year Contract
.... ~.~....X,,-~ ~ -
S 90 Per Haul Plus Rebate ~ ~"~
S 90 Per Haul Plus Rebate
S 90 Per Haul - Unable to Give Rebate
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
EXHIBIT B
Invoice
Date:
Project Name:
Invoice No:
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Goods
Cost Per
Item
Services
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
$100,000 each employee
$250,000 each accident
$500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
$500,000
$500,000
Personal & Advertising Injury Policy Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit (any one person):
$500,000
$250,000
$250,000
$ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
$500,000 each accident
$500,000 each accident
$500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
Jul.ll. 2001 8:43AM ASSOCIATED INSURANCE AGENCIES N0.7772 P. 2/2
Associated Ine. Agencies, Inc.
8355 Rockville Road
Indianapolis, IN 46234
(317) 271-8666
Ray's Trash Service,
Drawer I
Clayton, IN 46118
Inc.
THIS CERllF~ATE IS ISSUED AS A MAllER OF INFORMAlION ONLY AND
CONFERS NO RIGHTS UPON THE CERllFICATE HOLDER. ll4B CERllFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFOROED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
Monroe Guaranty Insurance Co.
American International Group
Ace Fire Underwriters Ins.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW ~AVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
CERTIPICATE MAY BE ISSUED OR MAY PERTNN. ~t[ INSURANCE A~FORDED 8Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
~XCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY P~D CLAMS
~ X i Per Job Ag9
:. X ~ NON-OWNED AUTOS
C [
Ai Physical Dmg
B00-0204262
BE87T5134
c4318e906 '0 4/01/01
The
T
E~o~2 !0 6/0 5/01
City of Carmel Named as Additional Insured.
s
0.00, ooo
:"20, O O-°: ,qo9
~i~ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
!~,~ EXPIRATION DATE THEREOF. THE ISBU3NG COMPANY WILL ENDEAVOR TO
~2 MAIL 3 0 DAYS WRITTEN NOTICE TO THE CBRTfFICATE HOLDER MAMED TO THE
The City of Camel ~:~ LEFT, BUT FAILURE TO M~L SUCH NOTICE SHALL IMPS[ NO OBLIGATION OR
ALtn: David Bra~d= ~] UABJL~ O~ ANY ~NO UPON ~[ COMPANY, I~ AGEN~ OR REPRESENTATIVB,
City of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
BLANKET CONTRACT
SHIP
VENDOR TO
PAYMENTTERMS
DESCRIPTION
CONFIRMATION
QUANTITY
log 7o
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
DESCRIPTION
PRE~GHT
I UNIT PRICE I EXTENSION
DEPARTMENT I ACCOUNT
SHIPPING INSTRUCTIONS
· SHIP PREPAID
· C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS
· THIS ORDER iSSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO,
DOCUMENT CONTROL NO. 10 3 7 0
PLEASE INVOICE IN DUPLICATE
I PROJECT I PROJECT ACCOUNT
ORDERED BY
TITLE
CLERK-TREASURER
AMOUNT
PAYMENT
· Np VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT A'FACHEO
VENDORCOPY
City of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
06114/2001
PAGE
PURCHASE ORDER NUMBER
4010
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
DESCRIPTION
Rays Trash
VENDOR Drawer 1 SHIP
Clayton, Indiana 46118 TO
Carreel Clay Communications Center
31 1st Avenue N.W.
Carreel, Indiana 46032
CONFIRMATION BLANKET CONTRACT
QUANTITY j UNIT OF MEASUREI
I each
PAYMENT TERMS
DESCRIPTION
2002 Annual Trash pick-up, not to exceed
FREIGHT
UNIT PRICE ~ EXTENSION
$840.00 $840.00
DEPARTMENT ~ ACCOUNT
Communications 501.01
SHIPPING INSTRUCTIONS
· SHIP PREPAID.
· C O.D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 19~5
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 0 Z~ 0 10
PLEASE INVOICE IN DUPLICATE
I PROJECT I PROJECT ACCOUNT
PAYMENT
· AJP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATFACHED
. IHEREByCERTIFYTHATTHEREISANUNOBLIGATEDBALANCEIN
ORDERED B THISAppROp~~:YFOBTHEABOVEOBDER
AMOUNT
$840.00
CLERK-TREASURER
VENDORCOPY
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
06/27/2001
II~DIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PAGE
PURCHASE ORDER NUMBER
1255
THIS NUMBER MUST APPEAR ON NVOICES, A~
VOUCHER, DELIVERY MEMO, PACKING SLIP~
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
VENDOR
Rays Trash Sewice
Drawer .1
Clayton, IN 46118
Carreel Street Department
SHIP 211 2rid St. S~ W-.
TO Carmen, Indiana 46032
CONFrRMATION BLANKET CONTRACT
2001
138 ea
322 ea
PAYMENT TERMS
DESCRIPTION I
Recycling pick-ups
(3 bins, 2pulls per week, plus 6extra)
Recycling pick-ups :
(3 bins. 2 pulls per week, plus 10 extra);, ! ' ·. -'.-.
FREIGHT
UNIT PRICE EXTENSION
$90.00 $t2,420.00
$90.00 $28,980.00
DEPARTMENT I ACCOUNT
Street 509
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C+O.D. SHIPMENTS CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
THIS ORDER ISSUED iN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 0 12 5 5
PLEASE INVOICE IN DUPLICATE
ORDERED BY
TITLE
I AMOUNT
PAYMENT $41,400.00
· NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATFACHED.
· I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPR ON SUFFICIE~TO~AY FOR THE ABOVE ORDER.
CLERK-TREASURER
VENDORCOPY
City of Carmel
INDI~;NA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
~URC~ATE DATE REQUIRED REQUISITION NO. VENDOR NO.
Drawer 1
VENDOR Caytorl IN 461~8
PAGE
PURCHASE ORDER NUMBER
1254 ·
THIS NUMBER MUST APPEAR ON INVOICES, AJP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
DESCRIPTION
Cannel StreetDepartment
SHIP 211 2nd-SL S, W.
~0 Carreel, Indiana '46032
2002
5'7'
BLANKET CONTRACT
[UNIT OF MEASURE
ea trash pick-Up's
ea trash pick-up's
PAYMENT TERMS
DESCRIPTION
FREIGHT
$69.00 $I,656,00
$69,00 $3,933,00
DEPARTMENT I ACCOUNT
SHIPPING INSTRUCTIONS
· SHIP PREPAID,
· C.O,D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 0 12 5 4
PLEASE INVOICE IN DUPLICATE
AMOUNT
PAYMENT
· AJPVOUCHERCANNOFBEAPPROVEDPORPAYMENTUNI,~4~I90
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATFACHED.
IHEREBYCERTIFY HATTHEREISANUNOBLIGATEDBALANCEIN
ORDERED BY TH~S APPB~~BOVE ORDER.
TITLE ·
CLERK-TREASURER
VENDORCOPY
City of Carmel
Police Department
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
3 (~,~L,~CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
June 14, 2001
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
contract
PAGE
lofl
PURCHASE ORDER NUMBER
6104
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
DESCRIPTION
VENDOR
OUANTITY
y Trash Service
Drawer 1
Clayton, IN 46118
BLANKET CONTRACT
trash service
PAYMENTTERMS
DESCRIPTION
SHIP
TO
City of Carmel Police Department
3 Civic Square
Carmel, IN 46032
FREIGHT
UNIT PRICE
EXTENSION
1110
PLEASE INVOICE IN DUPLICATE
ACCOUNT I PROJECT ~ PROJSCT ACCOUNT
501-01 - trash collection
SHIPPING INSTRUCTIONS
· SHIP PREPAID.
· COD. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST AppEAR ON ALL
SHIPPING LABELS.
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO
DOCUMENT CONTROL NO, 0 6 1 D 4
AMOUNT
PAYMFNT
NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PF~OPER SWORN AFFIDAVIT ATTACHED
I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THI~/Tj~.~PAY F HE ABOVE RDER
ORDERED BY , ~~
TITLE Chief of Police
CLERK-TREASURER
VENDORCOPY
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PAGE I Of 1
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO1 PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE
7/10/0 1
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
Trash Removal
VENDOR
Ray's Trash Service
CONFIRMATION BLANKET CONTRAC~
N N
5 modhs
5 months
5 months
5 months
I month
PAYMENT TERMS
N/A
DESCRIPTION
Sta. 42 Trash Removal
Sta. 43 Trash Removal
5'10.44 Trash Removal
Sla. 41 Trash Removal
Sta. 46 Removal
SHIP
TO
Carreel Fire Department
2 Carreel Civic Square
Carreel, Indiana 46032
FREIGHT
UNIT PRICE I EXTENSION
$ 35.00 $ 175.00
$ 35.00 $ 175.00
$ 35.06 $ 175.00
$ 69.00 $ 345.00
$ 69.00 $ 69.00
DEPARTMENT I ACCOUNT
1120 50 I-01
SHIPPING INSTRUCTIONS
· SHIP PREPAID,
· C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO
DOCUMENT CONTROL NO. 0 9 4 3 8
PLEASE INVOICE IN DUPLICATE
I PROJECT I PROJECT ACCOUNT
ORDERED BY
TITLE
CLERK-TREASURER
$ 939,00
AMOUNT
PAYMENT
· NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFEIDAVIT ATFACHED
· INEREBYCERTIFYTBATTNEREISANUNOBLIGATEDBALANCEIN
VENDORCOPY
July 31, 2001
RAY' S TRASH SERVICE, INC.
Drawer I
Clayton, IN 46118
ATTENTION: Bonnie Warrick
Dear Ms. Warrick:
On July 18, 2001, the Board of Public Works and Safety approved a contract to do business with
your company. Enclosed is a fully executed copy of the Agreement for your records.
Please review the attached sample Professional Services Invoice, (Exhibit B). Although we do
not require you to use this specific form, we do ask that you please submit the information
requested on the sample invoice in a similar layout when submitting an invoice for services
rendered. This format replaces any other form previously used by the City and is effective upon
approval of your contract. Thank you for your cooperation.
If you have any questions or concerns, please do not hesitate to contact me at 317.571.2413.
Sincerely,
COPY
Carde A. Gallagher
Deputy Clerk-Treasurer
Enclosure