The Polished PenEllen M Crowe 2001
Contract #0301 0003
RIDER TO GOODS AND SERVICES AGREEMENT AF'PROVED, AS TO
FOItM BY: -~
This Rider to the Goods and Services Agreement ("Agreement") executed by Ellen M. Crowe
(f/k/a 'The Polished Pen') ("Vendor") and the City of Carmel, Indiana ("City") on March 1. 2000 (City
Public Works and Safety, and r .7~!(/-G~Ctq 2001.
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system", every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor agrees to provide the City, within fifteen (15) days of a request for same, with a written
estimate ("Estimate") of the total cost for all goods and services ("Goods and Services") provided to City
pursuant to the Agreement during the time period covered by such Estimate.
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided during the time period covered by the Estimate, and to indicate the budget
appropriation number from which such Goods and Services are to be paid on said purchase order.
4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services to City during the time period
covered by an Estimate if the provision of same would cause the total cost of the Goods and Services
provided to City during such time period to exceed the Estimate amount, without prior written City
approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
8. Upon proper execution by all parties hereto, the effective date of this Rider shall be January 1,
2001.
Ellen M Cro~ve 2001
Contnact #0301 00 03
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY")
By and through its Board of Public Works
and Safety
BY:
James Brainard, Presiding Officer
Date:
Date: 3
'~~er
Date:
Ellen M. Crowe ("VENDOR")
(f/k/a 'The Polished Pen')
BY:
Printed N~e
Title
FID/SSN: Job- 6,& - L/8$ct'r
Date:
FEDERAL EXCISE TAX EXEMPT
35-6000972
ONE CIVIC SQUARE
CARMEL, iNDIANA 46032
:ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CiTY OF CARMEL - 1997
JRCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO,
TO
)NFIRMATLON
BLANKET CONTRACT
PAYMENTTERMS
DESCRIPTION
QUANTITY
PAGE
1
PURCHASE ORDER NUMBER
THIS NUMSER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS
SHIPPING LABELS AND ANY CORRSSPONDENCE
DESCRIPTION
FREIGHT
UNIT PRICE ] EXTENSION
I
DEPARTMENT I ACCOUNT
SHIPPING INSTRUCTIONS
· SHiP PREPAID.
· C,O+O+ SHIPMENTS CANNOT BE ACCEPTED
· PURCHASE ORDER NUMSER MUST APPSAR ON ALL
SHIPPING LABELS,
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO,
DOCUMENT CONTROL NO. 0 4 8 3 4
PLEASE INVOICE IN DUPLICATE
PAYMENT
~g>O
AMOUNT
TITLE
CLERK-TREASURER
A/PVOUCHERCANNOTBEAPPROVEDFORPAYMENTUNLESSTHEP,O,
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER BWORN AFFIDAVIT ATFACHED,
· I HEREBY CERTIFY THAT THERE iS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFRCIE~ POR THeE ABOVE ORDER.
ORDERED BY ~ 7
·