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Amy Legg/Mayor Amy Legg-2001 liz 4/l fA/(' . Cl3,2�. c1C/.C, Contract#0216.00.04 - RIDER TO GOODS AND SERVICES AGREEMEPAPPROVED, AS T FORM BY:, This Rider to the Goods and Services Agreement ("Agreement") executed by Amy Legg ("Vendor") and the City of Carmel, Indiana ("City") on February 16, 2000 (City Contract No. 0216.00.04), is hereby entered into by and between the City, acting through its Board of Public Works and Safety, and Vendor on this 2s .day of MA tat. , 2001. WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and WHEREAS, in order to operate under this "purchase order system", every City contract must contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and the City must rely on this estimate when encumbering sufficient monies to pay for same. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The above Recitals are incorporated herein as though they were fully set forth below. 2. Vendor agrees to provide the City, within fifteen (15) days of a request for same, with a written estimate ("Estimate") of the total cost for all goods and services ("Goods and Services") provided to City pursuant to the Agreement during the time period covered by such Estimate. 3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the Goods and Services provided during the time period covered by the Estimate, and to indicate the budget appropriation number from which such Goods and Services are to be paid on said purchase order. 4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the amount of the Estimate. 5. Vendor agrees that it will not provide any Goods or Services to City during the time period covered by an Estimate if the provision of same would cause the total cost of the Goods and Services provided to City during such time period to exceed the Estimate amount, without prior written City approval. 6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the Agreement itself is terminated. 7. The terms of this Rider shall supercede any contrary terms or conditions contained in the Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are incorporated herein by this reference and shall apply to this Rider as well. 8. Upon proper execution by all parties hereto, the effective date of this Rider shall be January 1, 2001. i I LY'- I'APPS I\USER DATA\Law'E Bass My Documents\Pr°NSeivices\Administ ation\LEGG RIDER.doc2/28/01) � � IC �I��)1 . C1E:1 Amy Legg-2001 Contract#0216.00.04 IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows: CITY OF CARMEL, INDIANA ("CITY") Amy Legg ("VENDOR") By and through its Board of Public Works 9903 Woods Edge Drive and Safety Fishers, IN 46038 IBY: p BY: es Brainard, Presiding fficer Authorized Sign ur ate: <3 -02 /-O r`1m Le �� Printed Name rJ •� 174_191is beSiIikze-v- Mary Ann urke, Member Title Date: 3-c2/ -©1 FID/SSN: 305 -ef9 - 030G, J . el , _ Date: D — — Billy alker, Member Date:YYYYYY nett/ ATTEST• Diana Cordray, IMCA, Cl Ir -Treasurer Date: 3 v7/0 [EAPPS I•.USER DATA\Law\E Bass'My Documents\ProfServices\Administ]ation\LEGG RIDER.doc2/28/0 I] i� y of Carmel CERTIFICATE NO 003 201 5M City y PT 002 0 PURCHASE ORDER NUMBER • FEDERAL EXCISE TAX EXEMPT (�8 35-6000972 / ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P' CARMEL, INDIANA 46032 VOUCHER, DELIVERY MEMO, PACKING SLIPS, -ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE. JACHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION AY" Y SHIP VENDOR ?tcid3 W VDss TO 5/ter-cI [oOE .NFIPMATON BLANKET CONTRACT PAYMENT TERMS FREIGHT C'JANTITY UNIT OF MEASURE DESCRIPTION cn,, UNIT PRICE EXTENSION 6' dLc Si�N £Q u' 5 C-f,2.&.01— ILk bar b, d D. d 7 /a03/9/ q • itq /570Dp PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT PAYMENT • ASP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN • SHIP PREPAID. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. •COD.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY •PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. DOCUMENT CONTROL NO. 0 4 8 3 5 CLERK-TREASURER VENDOR COPY March 22, 2001 Ms. Amy Legg 9903 Woods Edge Drive Fishers, IN 46038 RE: Rider Professional Services Agreement Dear Ms. Legg: On March 21, 2001, the Board of Public Works and Safety approved the Rider Agreement with your company. A fully executed copy of that Rider is enclosed for your records. If you have any questions or concerns, please do not hesitate to contact me at 317.571.2413. Sincerely, COPY Carrie A. Gallagher Deputy Clerk-Treasurer Enclosure