Hal Espey/CouncilHal Espey - 2001
Contract #0421.99.01
Addenda #0607.00.04
Common Council Appripriation ~41999
Purchase Order #10196 Not ToExceed $5,000.00
APPROVED, AS TO
FORJR
Plan Commission Appripriation ~41999
Purchase Order No. 05480 - Not To Exceed $3,250.00
RIDER TO GOODS AND SERVICES AGREEMENT
This Rider to the Goods and Services Agreement ("Agreement") executed by Hal Espey ("Vendor") and
the City of Carmel, Indiana ("City") on April 21, 1999 (City Contract No. 0421.99.01 ), and to the Addenda To
Agreement For Purchase Of Goods And Services CAddenda") executed by Vendor and City on June 9, 2000 (City
Contract No. 0607.00.04), is hereby entered into by and between the City, acting on behalf of its Plan Commission
("Plan Commission") and through its Board of Public Works and Safety and the Carmel Common Council
("Council"), shall be effective as of and after the date on which the last party hereto executes same.
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the City's
purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system", every City contract must contain an
estimate of the cost of providing goods and services to the City pursuant to such contract, and the City must rely on
this estimate when encumbering sufficient monies to pay for same; and
WHEREAS, the Council and the Plan Commission are now being provided Goods and Services by Vendor
pursuant to the Agreement, as amended, and wish to pay for same out of their own respective budget line items.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor agrees that the total cost for all goods and services ("Goods and Services") provided to City
pursuant to the Agreement, as amended, during calendar year 2001, shall not exceed Eight Thousand Two Hundred
Fit~y Dollars ($8,250.00) (the "Estimate").
3. The Plan Commission and Council agree to prepare separate purchase orders that together will set aside
the total sum of the Estimate to pay for the Goods and Services provided pursuant to the Agreement, as amended,
during the time period covered by the Estimate, and to indicate the budget appropriation numbers from ~vhich such
Goods and Services are to be paid.
4. Vendor agrees to notify the City, the Plan Commission and the Council, in writing, when the total cost
lbr all Goods and Services provided by Vendor pursuant to the Agreement, as amended, during the time period
covered by an Estimate, reaches the amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services under or pursuant to the Agreement, as
amended, during the time period covered by the Estimate, if the provision of same would cause the total cost of the
Goods and Services provided thereunder during such time period to exceed the Estimate amount, without prior
written approval from City, Plan Commission and Council.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in writing by
the parties hereto, except that this Rider shall automatically terminate on the date on which the Agreement itself is
terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the Agreement
and/or the Addenda. All Agreement and Addenda terms and conditions not so affected shall remain in full force
and effect, are incorporated herein by this reference and shall apply to this Rider as well.
Hal Espy.. 2{)Ol
Contract #042] .99.01
Addenda #0607.00.04
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY")
By and through its Board of Public Works
and Safety
BY:
~
Jal s Brainard, Presidil}g Office,
Di1~a;ji
Mary urke, Member
Date: -s;--;;?--ol
alker, Member
Pff - (1f> -111
Hal Espey ("VENDOR")
12030 Castle Overlook
Carmel, IN 46033
BY:
A"lli~iJjf6z:.-
Printed Name
Title
,-- . ~~-- ---~
--- ~~-~~-~.-
,--
FID/SSN:
.__ ..-2,
Date:
.3-/9- 01
1'\APPS I'_~ISE:R OAT A'.UlW',E Ban\.\.l)' Documcnt5\ProfSer\licn;\GQol;b&SEI,\,icc5\AJrn'r1i,lra:iOl'lIGSPV RJDERdoclI28JOlj
Hal Espey 2001
Contract #0421.99.01
Addenda #0607.00.04
Common Council Appripriation #41999
Purchase Order #10196 Not ToExceed $5,000.00
Plan Commission Appripriat~on #41999
Purchase Order No. 05480 Not To Exceed $3,250.00
Approved this/./~"~dhy of
Presiding Officer
Date:
COMMON COUNCIL FOR THE CITY2~~elnAt~
Date: [
Ronald E. Ca.~er~
: /' ? :-
N. ~undle
Date: r ~,~::4~.~rk rer
[Z ,Law',shared/PsofSer',iceslGoods&SErv~ces/Administralion\ESPEY RIDER doc3/28/01]
City of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
ONE CIVIC SQUARE
CARMEL. INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
3-28-01
Video Tape
PAGE
PURCHASE ORDER NUMBER
X~ltt!i[l 05480
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Services
Hal Espey
12030 Castle Overlook SHIP
VENDOR Carmel IN 46033 TO
City of Carmel
Plan Commission
One Civic Square
Carmel IN 46032
CONFIRMATION
QUANTITY
BLANKET CONTRACT
PAYMENT TERMS ~ FREIGHT
M~MIM Upon Completion of Servic
DESCRIPTION I UNIT PRICE
EXTENSION
Broadcast & Videotape Plan Commission Meetin~ Live
April thru Dec (9 Mt~s. e $250.)
4 Overflow Meetings ® $250.
2,250.00
1,000.00
$3,250.00
DEPARTMENT [
1190
SHIPPING INSTRUCTIONS
· SHIP PREPAID
· C.O D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 5)9, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 0 5 4 8 0
PLEASE INVOICE IN DUPLICATE
Other Prof. Serv ~419-99 PAYMENT $3,250.00
· NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHE ND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFI IT ATTACHEDT~
· I HEREBY CERTIFY THAT THERE IS AN U IGATED BALANCE IN
oRoERE B TOP QRTHEABOVE
TITLE A~min. Ass'st. Plan Commission
CLERK-TREASURER
VENDORCOPY
City of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO, VENDOR NO.
-
VENDOR TO
PAGE /
PURCHASE ORDER NUMBER
TH~S NUMBER MUS~ APPEAR ON ~NV~GESI NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS
FREIGHT
UNIT PRICE I EXTENSION
DEPARTMENT
SHIPPING INSTRUCTIONS
· SHIP PREPAID
· C.O D SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
· THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. l 0 3, 9 6
PLEASE INVOICE IN DUPLICATE
ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT
· NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A pAP0r OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HA THE PROPER SW N ISAVIT ATFACHED
· I HEREBY IF'( T~qAT TH~i~T,~ OB AT BALANCE IN
THIS APP I ON S,~FFI ,~E ORDER.
ORDERED BY
TITLE
CLERK-TREASURER
VENDORCOPY