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Curtis L. Coonrod, CPA/MayorCurtis L. Coonrod, CPA, P.C. Mayor-2001 Appropriation #403 Contract Not To Exceed $72,000.00 APPROVED, AS TO PaDER TO PROFESSIONAL SERVXCES AOREEME tPm IV: This Rider to the Professional Services Agreement ("Agreement") executed by Curtis L. Coonrod= CPA, P.C. ("Professional") and the City of Carmel, Indiana ("City") on April 9, 1998 (Contract # 0415.98.05), is hereby entered into b and between the City, acting through its Board of Public Works and Safety, and Professional on this 6~day of June, 2001. WHEREAS, on January 1, 2001, City instituted a mandatory "purchase order system" for City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and WHEREAS, in order to operate under this "purchase order system", every City contract must contain therein an estimate of the cost of providing goods and services to City pursuant to such contract, and City must rely on this estimate when encumbering sufficient monies to pay for same. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The above Recitals are incorporated herein as though they were fully set forth below. 2. Professional agrees that the total cost for all professional services ("Services") provided to City pursuant to the Agreement during calendar year 2001 shall not exceed $72,000. (The "Estimate'). 3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the Services provided during the time period covered by the Estimate, and to indicate the budget appropriation number from which such Services are to be paid on said purchase order. 4. Professional agrees to notify City, in writing, when the total cost for all Services provided to City by Professional pursuant to the Agreement during the time period covered by an Estimate reaches the amount of the Estimate, and agrees that it will not provide any Services to City during the time period covered by the Estimate if the provision of same would cause the total cost of the Services provided to City during such time period to exceed the Estimate amount, without obtaining prior written approval from the City. 5. Professional shall submit an invoice no more than once every thirty (30) days as oulined in contract. Subject to contract, City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty (30) days after the receipt of same. If the undisputed portion of an invoice amount is not paid within thirty (30) days of its receipt by City, Professional shall so notify the City, in writing. If such undisputed portion of the invcoice amount is not thereafter paid within five (5) business days after City's receipt of such written notice, and Professional has otherwise fully complied with its obligations, a late charge in a sum equal to two percent (2%), not to exceed statuatory limit, of such unpaid and undisputed invoice amount shall accrue and be immediately due and payable as a separate debt for each month same remains unpaid. Also, in the event of a dispute, resolution in the favor of Professional shall allow Professional to collect late charge as outlined above. 6. This Rider and the Estimate contained herein shall continue in effect from year to year, unless otherwise modified or terminated in writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the Agreement itself is terminated. 7. The terms of this Rider shall supercede any contrary terms or conditions contained in the Agreement. All Agreement terms and conditions not so affected remain in full force and effect, are incorporated herein by this reference and shall apply to this Rider as well. 8. Upon proper execution by all parties hereto, the effective date of this Rider shall be June 6, 2001. IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows: CITY OF CARMEL, iNDIANA ("CITY") By and through its Board of Public Works and Safety Bil~y~alker, Member Date: ce~, P, c Curtis L. Coonrod~ , Printed Name Title FID/SSN: 3 g- 2 ~ ~ g_%c 5 Date: g2 C°rdra ' fe'