Minolta BusinessMinolta Business Systems
ENG-2001
Appropriation #530.04
Contract Not To Exceed $6,800
RIDER TO GOODS AND SERVICES AGREEMENT
APPROVED, AS TO
FOR~ BY~:~'
This Rider to the Goods and Services Agreement ("Agreement") executed by Minolta Business
Systems ("Vendor") and the City of Carmel, Indiana ("City") on September 11, 2000 (City Contract No.
2432670) hereby entered into by and between the City, acting through its Board of Public Works and
Safety, and Vendor on this 6th day of June, 2001.
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system", every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor estimates that the total cost for all goods and services ("Goods and Services") provided
to City pursuant to the Agreement during calendar year 2001 will not exceed $3,500.00 (the "Estimate").
3. City agrees to prepare a pumhase order setting aside the sum of the Estimate to pay for the
Goods and Services provided during the time period covered by the Estimate, and to indicate budget
appropriation number 530.04 as being that from which such Goods and Services are to be paid on said
purchase order.
4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services to City during the time period
covered by an Estimate if the provision of same would cause the total cost of the Goods and Services
provided to City during such time period to exceed the Estimate amount, without prior written City
approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
Minolta Business Systems
ENG-2001
Appropriation #530.04
Contract Not To Exceed $6,800
8. Upon proper execution by all parties hereto, the effective date of this Rider shall be January 1,
2001.
1N WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, 1NDIANA ("CITY")
By and through its Board of Public Works
and Safety
alker'
Minolta Business Systems ("VENDOR")
Title
FID/SSN:
Date:
ATTEST: