Inter-Cultural Services/Courts _.. 1 173
2- o-2oo2 9.sgP, FRO, GOINS ,ED A GR
[~ter-Cu&tu=a~ Services
City Court - 2002/2003 APPROVED,
Line Item 130 1 419.54; P. O. #11420 FOrBy:~
Contract Not To Exceed $4,000.00
Co~CT ~OR ~~TAT~ON~SLATION
THlS AOREEMENT ("contract") is made as °fthc /O& dayof/~¢c~e~ .2002
' -- of Hamilton County, an Indiana
("Effective Date"), by and between thc Inter-Cultural Ser~x's
' " ourt' ·
not_for_prOfit company ("ICS'), and the Carmel CRy Court ( C 9 W1TNESSETH:
WHEREAS, 1CS wishes to provide Spanish languag~ iraerpretatmn and translation servtc, es to
thc Carme! City Corot, and the Corot wish~ m ntRizo les s ~p~ -- s~t forth in this
-~nslation services upon the terms and sul~ec~ to tho ~x¢lusions and conditions
NOW, TItERE~ORE, in consideration of thc mntual prompts herein containad and other good
and vakmble consideration, ~ parties agree as follows:
D. 2
basis of the
1.1 ~. Subject to and upon th, terms at~-d conditions hcxeof, and upon the ' e
~ represemations aaa warranti~ comai~d in this Corar~ ItS shall prov. id
competent Spanish language intc, rpreters and. tmmlators in order to perform tho requtrod and
r.ccessary duties in the Camel City Court. This would include, lint is not limited to,
accurately interpreting thc Comet's statements, remnt~ commem~, orders, etc., ~om English
to Spanish for those defendants that the Court assigned to an ICS inwqxetet.
· · · · but not limiuxl
~. ,c.z.E orders, changing unormanu-, .......
ICS shall provide a competent Spanish intcrl~er for Court proceedings, e.g.,
1.2 Conditions. guilty plea hearings, etc. ICS agre~ to provide a Spanish
initial hcariags, hcach tfial~, ·
h~terp~eter every Thursday f~om (:00 a.m- through taxi until the Court Adjourns for that day.
~. *~e ececazt that ICS sezx4ces arc not needed for any particul~ Thursday, thc Court shall
notify ICS at least 24 hours in advance to avoid thc one (I) hour mk~ranm charge.
ICS shall also make available to thc Cou~t a Spanish interpreter as all other times. However, thc
Cou-n shall provide a 24 hours notice requesting the ne~d for an interpret uader those
cfrc,.~mstances. -' ' ~^.00 "~' hour with a one (I) hour m~mimum for the Court's use
1,3 Chares. ICS shallrccetvo~u ~' shallbillby 15 minute incxemonts'
o'-flCS services. After the ~st hour, ICS
E~iJling invoices ghall be provided to the Court by ICS on a bi-weeklY basis.
' Any modifications Of this Cot~act shall be in writing and approved
:.4~' parot¢ agre~me~ accompanying this Contract.
by all parties. There are no
' 2' ?t92
P. 3
FR~ GOINS MEDIA ~P 317 713 1173
· ~-' ~_-20G2 10: 00l:>M
Either party may terminate this Conlxact for cause by thirty (30)
1.5 T~m~LC.~lt~. Either part3, may terminate the Contract without cause
by ninety (90) days written notice.
. · ~thls ConU~t ~z ~-~i to f~lure ~°
Yh: ~-l~ ~gree th~ "good cause for t _err~6on
provide com~t~nt S~,~sh language ~ntef~rchffion services such ~ Cour~ can not effectively
~l/or timely can7 out its du~es.
~-~,-: ,-c;tive Director
inter-Cultural Services of Hama2ton County
-I0~ 0~.~
ir.~r. Cultutal Servio~ of~am- Co.
515 E. Main Street
Carmel, Indiam 46O32
Pres Juflge
Carmel City Court
Ad.ess: Carmel City Court
1 Civic Square
Carmel, Indiana 46032
317.308.6495
Phone: 317.571-2440
~ 2/10/02
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By:
Jarn~s Brainard, Presiding Officer
Date:
Mary A~fn ~u~rke, M~ember
Date: r
Lo~ s. w~
~at~ t~p ~/~7
Di~a L~r~ ~k-Treas~er
2002.
Carmel City Court
GAlL BARDACH, JUPA~E
TO: Jim Brainard, Mary Ann Burke, Lori Watson
FROM: Gail Bardach. Judge
RE: Add-on to BPW Agenda for 12/18/02 Meeting
DATE: December 9, 2002
I am requesting that you add the attached memorandum of understanding on to your
agenda for the 12/18/02 BPW meeting. I submit it for your approval, as a matter of
emergency.
The Court is currently a party to a contract with Accu Interpretation and Translation
Services for court translation services. Under that contract, Marta McCoy translates
for the Court on as "as needed" basis, whenever we are able to pre-arrange her
presence. She does this for trials on Mondays, miscellaneous hearings on Wednesdays,
and, when available, for initial hearings on Thursdays. Of late, she has not often been
available on Thursdays. It is a matter of immediate concern that our need to have a
Spanish translator present in Court each Thursday continues. We have just been able
to arrange for another qualified translator to provide translation services every
Thursday morning, to begin immediately, specifically, this Thursday, December 12,
2002. The memorandum of understanding for that provider is what is attached.
You will note that Accu charges us only $40.00 per hour, while the new translator will
charge us $50.00 per hour. However, the new translator has only a one hour minimum,
while Accu has an hour and a half minimum. Based on our past and continuing needs
and usage of translation services, I would expect that there should be no significant
increase in the overall cost of providing the services. We will continue to use Accu
whenever we are able to arrange Ms. McCoy's presence, and will use the new translator
only when Ms. McCoy is not available.
Please consider this request as an emergency matter.
Thanks very much.
Gail Bardach~,.~
City of Carmel
ONE CIVIC SQUARE
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
CARMEL, INDIANA 46032
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL ' 1997
PAGE
PURCHASE ORDER NUMBER
VOUCHER, DELIVERY MEMO, PACKING SLIPS~
flIPPiNG LABELS AND ANY CORRESPONDENCE,
DESCRIPTION
VENDOR
PAYMENT TERMS
FREIGHT
UNIT PRICE
EXTENSION
DEPARTMENT
PLEASE INVOICE IN DUPLICATE
RBOJECT I PROJEOT
13o J
SHIPPING INSTRUCTIONS
· SHIP PREPAID,
· C.O,D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
· THIS ORDER ISSUED IN COMPLIANCE WITR CHAPTER 99, ACTS 1945
AND ACTS AMENOATORY TREREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. [ 1 4 2 0
_PAYMENT ESS THE P 0 ~'~l~'¢~0 ' O,
~ A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNL · ·
NUMBER IS MADE A pART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN A~FIDAVlT A~ACHED
· i HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPR TION SUFFICIENT TO PAY FOR THE ABOVE ORDER
ORDERED BY __ ·
TITLE _~
CLERK-TREASURER
Ca'md CiU
GAlL BARDACH, JUDGE
TO: Jim Brainard, Mary Ann Burke, Lori Watson
FROM: Gall Bardach, Judge
RE: Add-on to BP W Agenda for 12/18/02 Meeting
DATE: December 9, 2002
I am requesting that you add the attached memorandum of understanding on to your
agenda for the 12/18/02 BPW meeting. I submit it for your approval, as a matter of
emergency.
The Court is currently a party to a contract with Accu Interpretation and Translation
Services for court translation services. Under that contract, Marta McCoy translates
for the Court on as "as needed" basis, whenever we are able to pre-arrange her
presence. She does this for trials on Mondays, miscellaneous hearings on Wednesdays,
and, when available, for initial hearings on Thursdays. Of late, she has not often been
available on Thursdays. It is a matter of immediate concern that our need to have a
Spanish translator present in Court each Thursday continues. We have just been able
to arrange for another qualified translator to provide translation services every
Thursday morning, to begin immediately, specifically, this Thursday, December 12,
2002. The memorandum of understanding for that provider is what is attached.
You will note that Accu charges us only $40.00 per hour, while the new translator will
charge us $50.00 per hour. However, the new translator has only a one hour minimum,
while Accu has an hour and a half minimum. Based on our past and continuing needs
and usage of translation services, I would expect that there should be no significant
increase in the overall cost of providing the services. We will continue to use Accu
whenever we are able to arrange Ms. McCoy's presence, and will use the new translator
only when Ms. McCoy is not available.
Please consider this request as an emergency matter.
Thanks very much.
Gail Bardac~
ONE C[VIC SQUARE CARMEL. INI31ANA46032 t17/571-2440