Hazen and Sawyer/EngrHAZEN AND SAWYER
[nvironrnental Engineers & Scientists
Hazen and Sawyer, P.C.
Buhl Building
535 Griswold, Suite 702
Detroit, MI 48226
313 961-3050
Fax: 313 961-2438
October 23, 2002
Mr. John Duffy, Utility Manager
C~,ty of Carmel
One Civic Square
Cannel. IN 46032
Mr. Robert Miller
Indianapolis Water LLC
1220 Waterway Boulevard
indianapolis, IN 46202
Second Revision Proposal fi~r
Engineering Services for Preparation of A
Joint Reporl Pursuant to Paragraph Six
of the Agreement, Dated March 15, 2002,
Between the Cities of Carmel and
Ir~dianapolis, Both in Indiana
Gc~:tlemen:
Hazen and Sawyer, P.C. is pleased to submit this p,'oposai for engineering services and to
prepare a Joint Report for the City of Cam~el and the City of Indianapolis and its Depmtment of
Waterworks.
Hazen and Sawyer, P.C. is empk~yec owt~ed, staffed at approximately 475 profcssio;:al
and support personnel, providing engineering and consul6ng services in the specialized fields
wastewater collection, treatment, and disposal; water supply, ~.reatment, and distribution; aud
solid waste management. This project will be mmaaged out of our Midwest office located in
Detroit, Michigan. The Project Manager x~ i!i b~: Mr Robert Green,
Background
Ou March 15, 20¢2, thc City of Ca~'n~el ("Carmel'') and the Consolidated City o£
lndiauapolis and its Department of Water~¥orks IcollectiYe!y, "Indianapolis") entered into an
Agreement setting forth the terms and conditions upon which Indianapolis will sell to Cannel
certain water utility assets as described in the Agreement. That Agreement and the First
Amendment to Agreement (attached hereto as Exhibit A) are made a part of this proposal for
services and incorporated by reference, including the preambles on page 1 of the Agreement;
paragraphs 1 and 2 thereof describing the Assets to be purchased by Carmel from Indianapolis
and ~he liabilities to be assumed by Carmel; paragraph 3 thereof'describing certain cost
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HAZEN AND SAWYER
Carmel/Indianapolis
October 23, 2002
Page 2 of 5
components to be considered; paragraph 6 thereof describing the Joint Report to be issued by
Hazen & Sawyer, P.C.; and Exhibit l attached to the Agreement.
Scope of Work
Hazen and Sawyer, P.C. will issue a Joint Report, as described in paragraph 6 of the
Agreement. Hazen and Sawyer, P.C. will obtain and review those documents, interview those
persons, collect such data and perform such work and analysis as it deems appropriate to perform
the tasks required for issuance of a Joint Report, as described in the Agreement. At the present
time, Hazen and Sawyer, P.C. intends to collect the following information and data:
1. Obtain maps (GIS Shape .shp files and/or AutoCAD .dwg and/or .dxf files) and
hydraulic models from Indianapolis and/or Carmel of the existing waterworks for those
geographic areas under evaluation or adjacent to and influencing the areas under
evaluation.
2. Obtain information from Indianapolis on plans to construct additional
components, or expand existing components, to the waterworks influencing the areas
under evaluation.
3. Obtain information and records from Indianapolis regarding operational
constraints, flows, pressures, and changing water elevations for components of the
waterworks influencing the areas under evaluation, including water treatment plants,
booster/bleeder stations, and storage tanks.
4. Obtain information from Indianapolis and/or Carmel concerning projections for
populations and flows, including water master planning and zoning documents indicating
population densities, local census data, service connection records, water treatment plant
monthly reports and water usage billing records.
5. Obtain information on all permits, licenses, approvals and contracts, including
executory contracts with developers, relating to or necessary for the operation of the
waterworks in the areas under evaluation.
Schedule
Hazen and Sawyer can begin work within two weeks of being authorized. We anticipate
four months, depending upon availability and timely receipt of information requested by Hazen
and Sawyer, to complete the analysis and issue a preliminary report for review and comment.
Upon completion of the preliminary report, Hazen and Sawyer will overnight the preliminary
report to both Carmel and Indianapolis. Carmel and Indianapolis will have three weeks from the
date the preliminary report is overnighted to provide comments on the preliminary report to
Hazen and Sawyer and to each other. From the date on which comments are due from Carmel
and Indianapolis, Hazen and Sawyer will have three weeks to prepare and render the final Joint
Report.
HAZEN AND SAWYER
Carmel/Indianapolis
October 23, 2002
Page 3 of 5
Compensation
Compensation for our personnel directly engaged in the tasks outlined in this proposal
will be based on our cost plus expenses. Our compensation for performing all of the services in
connection with the preparation of the Joint Report shall not exceed a total fee of $75,347
without prior approval by all contracting parties. These fees are comprised of $70,000 in
employee salaries and $5,000 in expenses. We shall provide the parties with invoices detailing
our services and charges. The above total fee is contingent upon timely receipt by Hazen and
Sawyer of information necessary to perform this project and the availability and usability of the
existing data for Hazen and Sawyer to combine with hydraulic models that we plan to use for the
project. Fees will be billed at payroll costs increased by the multiplier 2.25. Expenses are billed
at actual cost plus a five percent handling charge. Attached is a copy of our Statement of
Standard Charges. Carmel and Indianapolis shall each be responsible for one-half of the fees. If
you concur with our proposal, please sign in the space provided below and return one original
signed copy of this proposal to indicate your authorization to proceed with the work.
We are pleased to have the opportunity to submit this proposal to Carmel and
Indianapolis and we look forward to working with you on this important project. If you have any
questions about the proposal, please contact me at (313) 961-3050.
Very truly yours,
HAZEN AND SAWYER, P.C.
Vice President
Attachment
HAZEN AN1) SAWYER
Dated:
As to adequacy of legal form:
Dated:
As to adequacy of funding:
Dated:
CarmeVIndianapolis
October 23, 2002
Page 5 of 5
Consolidated City of Indianapolis by and
through it Department of Waterworks
/ J/hn Mutz ~
k,.~Chairn}_an of the Board of Directors
of the Department of Waterworks
Office of Corporation Count,
Indianapolis
City of
A. Scott Chinn
Corporation Counsel
Controller for the City of Indianapolis
Katherine L. Davis,
City Controller
HAZEN AND SAWYER
Carmel/Indianapolis
October 23, 2002
Page 4 of 5
City of Carmel, Indiana
· ' rks
~l~m es Brainard,-13r~'nt
Dated: //- d '0~
Mary Ann t~rke, Member
Dated: J / -/~)
Lori Watson, ~lJ'
Date~c. f cr~i