Xerox Corporation-RiderXei'o,~ Corporation
City Court -2002
Copier Lease
Appropriation # 1301-530.04;P.O.#05576
Contract Not To Exceed $2,500.00
RIDER TO LEASE AGREEMENT
APPROVED, AS TO
FORM
This Rider to the Lease Agreement ("Agreement") executed by Xerox Corporation ("Vendor")
and the City of Carmel, Indiana ("City") on October 21, 1998 (City Contract No. 1021.98.06), is hereby
entered into by and between the City, acting through its Board of Public Works and Safety, and Vendor
on this~'day of~
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system," every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor estimates that the total cost for all goods and services ("Goods and Services") provided
to City pursuant to the Agreement during calendar year 2002, consisting of lease of photocopier as
described in Exhibit A, will not exceed $2,500.00 (the "Estimate").
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided during the time period covered by the Estimate, and to indicate budget
appropriation number 1301-530.04 as being that from which such Goods and Services are to be paid on
said purchase order.
'~ 4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
', 5. Vendor agrees that it will not provide any Goods or Services to City during the time period
covered by an Estimate if the provision of same would cause the total cost of the Goods and Services
provided to City during such time period to exceed the Estimate amount, without prior written City
approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
Xeto~ Corporation
City Court -2002
Copier Lease
Appropriation # 1301-530.04;P.O.#05576
Contract Not To Exceed $2,500.00
8. The effective date of this Rider shall be the date on which it is last signed by a party hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, iNDIANA ("CITY")
By and through its Board of Public Works
and Safety
jal~e~s/Br~r~ainard' p
_Date:
Mary AnnJ]urk,e, Member
Date:
Date:
XEROX CORPORATION ("VENDOR")
BY'
Pri~ted~ ~me '
Title
FID/TIN: / ~ '- 0/"/~ 000 ~ 0
SSN if Sole Proprietor:
Contracting Office
Install Address
Bill 'To Address
CARMEL CITY COURT
Market Code: N/A Model:
Price Plan: Not Avallable
Contract Period:
Serial Number Description
N8N052247 5818 ADH/2 TRAY
Accessories - Included
5818CT
ONE CIVIC SQUARE
CARMEL IN 46032
Bill Code: 5TC5 PO#:
Unit Unit
Qty. Issue Price
Pool ID: ~
Amount
$72.92 $875.04
Allowance: 0
Estimated Excess Meters:
Prints for Meter I in excess of 0
Prints for Meter 2 in excess of 0
prints, bill at $0.0256
prints, bill at $0.00(30
~r print.
~r print.
Monthly Excess Print Cost:
$44.49
Total Estimated Excess Prints Per Period:
rotal Estimatecl Excess Prints Per Year:
$44.49
$533.9~
TOTAL ANNUAL ESTIMATE:
$1,408.95
Carmel City Court
GAlL BARDACH, JUDGE
February 6, 2002
The Document company - Xerox Corporation
800 Carillon Parkway
St. Petersburg, Florida 33716
To Whom It May Concern:
Enclosed please find a Rider to our Lease Agreement in regards to the copier we our
currently leasing from you. Serial number NSN052247. Customer Account # 305567166.
Please sign this Rider and return it to The Carmel City Court, 1 Civic Square, Carmel, IN
46032. This is required by the city for me to be able to submit any future bills from
Xerox.
Thanks,
Kim Rott, Clerk
Carmel City Court
()NE CIVIC SQUARE ( AR/rIEL, INDIANA 46032 317/571-2440