O.W. Krohn-Rider/CTO.W. Krohn & Associates, LLP
Clerk/Treasurer's Office Dept.-2002
Accounting Consulting
Appropriation # 1701-403 -03; 10428
Contract Not To Exceed $5,000.00
APPROVED,
FORM BY:
RIDER TO PROFESSIONAL SERVICES AGREEMENT
This Rider to the Professional Services Agreement ("Agreement"), executed by O.W. Krohn &
Associates, LLP ("Professional") and the City of Carmel, Indiana ("City") on November 18, 1998 (City
Contract No. 1118.98.04), is hereby entered into by, and between the City, acting through its Board of
Public Works and Safety, and Professional on this ~.~day of ~-(,LI~Vt.[6[ f'~ .2002..
WHEREAS, on January 1, 2001, City instituted a mandatory "purchase order system" for City's
purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system", every City contract must
contain therein an estimate of the cost of providing goods and services to City pursuant to such contract,
and City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Professional estimates that the total cost for all professional services ("Services") provided to
City pursuant to the Agreement during calendar year 2002, which Services are described in attached
Exhibit A, shall not exceed $5,000.00 (the "Estimate").
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Services provided during the time period covered by the Estimate, and to indicate budget appropriation
number 1701-403-03 as being that from which such Services are to be paid on said purchase order.
4. Professional agrees to notify City, in writing, when the total cost for all Services provided to
City by Professional pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
5. Professional agrees that it will not provide any Services to City during the time period covered
by an Estimate if the provision of same would cause the total cost of the Services provided to City during
such time period to exceed the Estimate amount, without prior written City approval.
6. This Rider shall continue in effect from year to year, unless otherwise modified or terminated
in writing by the parties hereto, except that this Rider shall automatically terminate on the date on which
the Agreement itself is terminated.
7. The terms of this Rider shall supersede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected remain in full force and effect, are
incorporated herein by this reference, and shall apply to this Rider as well.
O.W. Krohn & Associates, LLP
ClerlqTreasurer's Office Dept.-2002
Accounting Consulting
Appropriation # 1701-403 -03; 10428
Contract Not To Exceed $5,000.00
8. The effective date of this Rider shall be the date on which it is last signed by a party hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, iNDIANA ("CITY")
By and through its Board of Public Works
and Safety
BY: ~ /~
~ames Brainard, Presiding Officer
D~te:~ ,;2 ~ ~ -- Ore9
Ma~y Alt~ Burke, ~Memb~r _
Date: g ~~
Billy(JlValkei', Member
Date." ~O'4~
O.W. KROHN & ASSOCIATES, LLP
("PROFESSIONAL")
BY:
Printedv
Title
Date: ~/~J I Jo ~"
ATTEST:
Diana Cordray, I~C/~, Clerk-T&asurer'
Date: ~ - ~3~ -OSk
Otto ~I tQ'ohn, CPA. CMC
Jcmes V~ ?rec~. CPA
',O.W. KROHN ASSOC. ;3178875898
,
231 B, Main Street, West[ield, Ir, diana 46074
2," 3
January23,2002
Mrs. Diana Cordray, Clerk Treasurer
City of Carmel
Onc Civic Square
Carmel, Indiana 46032
Re: Engagement Letter for Contin~ion of Accounting Services
Recommendations for Encumbrances Related to 2001 CAFR
D~ Diana:
SCOPE
Pursuant to our previous discussions, I hereby submit this engagement letter which would authorize
my firm to continue to assist the Clerk Treasurer's Office with various accounting, financial
reporting and computer applications. The primary focus would be to assist V~th the preparation of
a Comprehensive Annual Financial Report (CAFR) consistent with the requirements set forth by the
Government Finance Officers Association (OFOA), spreadsheet applications, and financial statement
interpretation and analysis. We will provide support services as needed, including continued
assistance with development of reporting formats that would be useful for the Clerk Treasurers's
internal and external reporting purposes. This engagement letter would also authorize my firm to
provide additional accounting and consulting services for the Clerk Treasurer's Office that might
become necessary from time to time.
FEES
The fees for services to be rendered would be based upon hourly time and expense reimbursements.
Canrent hourly time charges range between $75 and $150, depending upon the level of experience
required tbr various assignments. The hourly rates will not be revised prior to December 31, 2002.
We will notify the city of any changes in hourly rates that might become effective after December
31, 2002.
ENCUMBERANCES - 2001 CAFR
We anticipate that remaining fees associated with 2002 services related to the preparation of the
City's CAFR (for calcndar year 2001) would not exceed $10,000. Based upon our expe~ience with
other CAFR reports for other communities, printing costs could be anticipated to mount to
approximately $18-$20 per report. Assuming that the city would require 100 to 125 CAFR booklets,
the City could anticipate up to an additional $2,500 in 2001 CAFR related expenses. Therefore, we
recommend that the City consider encumbering approximately $12,500 for the 2001 CAFR for 2002
anticipated expenditures.
Phone: 317-867.5888 Facsimile: 317-867-5898 www.0wkcpa.c0m
23- 1-02;10:22 ~O,W, KROHN ASSOC, ;3178875898 ¢ 3/ 3
Mrs. Diana Cordray, Clerk Treasurer
Sanua~y 23, 2002
Page Two
TIMING / TERMINATION
We will continue providing the above-noted services on an as needed basis until this agreement is
terminated. This agreement may be terminated by either party at any time for any reason. In the
event of termination, the City agrees to compensate my firm for services provided prior to
termination.
Please do not hesitate to contact me if you have any questions concerning these or other matters.
I look forward to the opportunity of continuing our work with you and the City of Carmel.
Very truly yours,
O. W. KROHN & ASSOCIATES, LLP
Otto W. Krohn, CPA, CMC
Accepted this day of
,2002 by the City of Carmel, Indiana