Schutt-Lookabill Co./EngrEngineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
AGREEMENT
City of Carmel, Indiana
THIS AGREEMENT is made and ~ntered into by and between the City of Carmel, Indiana,
acting by and through its Board of Public Works and Safety ("OWNER") and SCHUTT-
LOOKABILL CO., 1NC. ("CONTRACTOR"), concerning the project ("Project") described more
particularly in Appendix A which is attached hereto and incorporated herein by reference.
RECiTALS:
The OWNER has heretofore caused to be prepared certain plans, specifications and other
documents (collectively, the "Contract Documents") as hereinafter listed pertaining to the
Project, and the CONTRACTOR has filed a bid proposal ("Proposal") to furnish labor,
tools, material, equipment and/or services, and to perform the work ("Work") called for
in the Contract Documents pertaining to the Project, upon the terms and for the price(s)
therein fully stated and set forth; and
The said Contract Documents accurately and fully describe the terms and conditions upon
which the CONTRACTOR is willing to furnish the labor, tools, material, equipment,
services, and perform the Work called for by the Contract Documents and in the manner
and time and for the price(s) set forth therein.
THE OWNER AND CONTRACTOR AGREE AS FOLLOWS:
1.0 Contract Documents
1.1
This Agreement consists of the following Contract Documents all of which are as fully a
part of this Agreement as if set out verbatim herein or attached hereto and the same do in
all particulars become the Agreement between the parties hereto in all matters and things
set forth herein and described:
a. This Agreement, including any attachments hereto;
All Addenda issued prior to receipt of bid proposals, whether or not receipt
thereof has been acknowledged by CONTRACTOR in its Proposal;
c. The Specifications;
The Additional gequirements;
Notice ~o Bidders;
f. Instructions to Bidders;
g. Plans and Drawings;
h. Performance, Payment and Maintenance Bonds;
i. CONTRACTOR'S Itemized Proposal and Declarations; and
Engineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
j. All other documents defined as Contract Documents in any of the above listed
documents.
1.2
In resolving conflicts, errors, discrepancies and disputes concerning the nature, character,
scope and/or extent of Work to be performed or furnished by the CONTRACTOR
hereunder, or other rights and obligations of the OWNER and/or CONTRACTOR, the
provision of a Contract Document expressing the greater quantity, quality or scope of the
Work, or imposing a greater obligation upon the CONTRACTOR, or affording a greater
right or remedy to OWNER, shall govern, without regard to the party who drafted such
provision; otherwise, the Documents shall be given precedence in the order as listed in
paragraph 1.1 herein above.
2.0 Contract Price
2.1
The CONTRACTOR shall, in strict conformity with the Contract Documents, furnish all
necessary labor, tools, materials, equipment, services, assume and fulfill all obligations
and perform all Work required to construct, complete, and make ready for use by the
OWNER at the Unit Prices as quoted in the Proposal for a total contract price not to
exceed $ 22~538.53 Base Bid, subject to any additions or deletions based on actual
approved quantities of the respective unit price items, which price the CONTRACTOR
agrees to accept as full payment for all such Work actually performed and accepted as
described in the "Contract Items and Unit Prices specification" and other Contract
Documents (the "Contract Price"). The CONTRACTOR agrees that each unit price shall
be deemed full and complete compensation for all direct and indirect costs for the each
respective item of Work, including, without limitation, all materials, labor, supervision,
equipment, transportation, warranties, repairs, replacement, overhead and profit for the
item, complete and in place.
2.2
The above stated Contract Price will be paid to the CONTRACTOR in the manner and at
such times as set forth in the Contract Documents.
3.0 Contract Time
3.1
It is hereby understood and mutually agreed, by and between the CONTRACTOR and
OWNER, that the date of commencement and the time for completion of the Work as
specified in the Contract Documents are essential conditions of this Agreement.
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Engineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
3.2
The CONTRACTOR agrees that the Work shall be commenced no later than the date
indicated in the Notice to Proceed to be provided by OWNER to CONTRACTOR and
that the Work shall be performed regularly, diligently and without interruption at such a
rate of progress as will insure "Substantial Completion" of the Project, including
completion of performance testing and such remedial work as may be required by the
OWNER, by the dates specified in the Contract Documents.
3.3
The CONTRACTOR and OWNER acknowledge and agree that the time allotted by this
Agreement for the performance and completion of the Work is reasonable and takes into
account any and all risks and adverse conditions which may befall the CONTRACTOR
hereunder.
4. Effective Date
This Agreement shall be deemed effective as of the date and year on which the last of the
parties hereto, or their representative, executes same.
5. Miscellaneous Provisions
5.1 OWNER's Property
Any and all documentation (other than original tracings and original calculations)
generated by CONTRACTOR pursuant to this Agreement shall be considered OWNER's
exclusive property and shall be disclosed only to OWNER and to no other person without
OWNER's prior express written consent. CONTRACTOR shall keep confidential all
working and deliberative material pursuant to IC 5-14-3-4.
5.2 Termination
Except as expressly stated to the contrary herein, this Agreement may be suspended
and/or terminated upon such terms as are set forth in Article 14 of the City of Carmel,
Standard General Conditions for Construction Contracts 1997 (the "General
Conditions"), as incorporated herein by this reference.
In the event any amount allegedly due hereunder is disputed and such dispute is not
resolved to OWNER's satisfaction within ten (10) business days after notice of such
dispute is given to CONTRACTOR, OWNER shall pay such amount as is in dispute,
under protest, into the City Court of Carmel, which Court shall hold such money until
notified of a resolution signed by both parties hereto or until a final judgment is entered
thereon.
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Engineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
5.3 Binding Effect
OWNER and CONTRACTOR and their respective officers, officials, partners,
successors, executors, administrators, assigns and legal representatives are bound by
this Agreement to the other party hereto and to the officers, officials, partners,
successors, executors, administrators, assigns and legal representatives of such other
party in all respects as to all covenants, agreements and obligations contained and/or
incorporated herein.
5.4 No Third Part,/Beneficiaries
Nothing contained herein shall be construed to give any rights or benefits
hereunder to anyone other than OWNER or CONTRACTOR.
5.5 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and
CONTRACTOR, as well as its agents, employees, contractors, subcontractors, outside
sources and other persons shall in no fashion be deemed to be an employee of
OWNER. Furthermore, CONTRACTOR shall be solely responsible for payment to or
for its agents, employees, contractors, subcontractors, outside sources and other persons
all statutory, contractual and other compensation, benefits and obligations due thereto,
and OWNER shall not be responsible for same. Rather, the Contract Price to be paid
hereunder by OWNER to CONTRACTOR shall, subject to the terms and conditions
hereof, be the full and maximum compensation and monies required of OWNER to be
paid to CONTRACTOR pursuant to this Agreement.
5.6 Insurance
CONTRACTOR shall maintain such bonds and insurance as are set forth in
Article 5 of the General Conditions.
5.7 Indemnification
CONTRACTOR shall indemnify and hold harmless OWNER, its officers, officials,
employees, agents and legal representatives, from all losses, liabilities, claims,
judgments and liens, including, but not limited to, all costs, expenses and attorney
fees, arising out of any intentional or negligent act or omission of CONTRACTOR
and/or any of its agents, employees, contractors, subcontractors, outside sources
and/or other persons in the performance of this Agreement. The failure to do so shall
constitute a material breach of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
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Engineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
5.8 Setoff
In addition to any right of setoffprovided by law, all mounts due CONTRACTOR
shall be considered net of indebtedness of CONTRACTOR to OWNER, and
OWNER may deduct any amounts due or to be come due from CONTRACTOR to
OWNER from any sums due or to become due from OWNER to CONTRACTOR
hereunder.
5.9 Government Compliance
CONTRACTOR agrees to comply with all present and future federal, state and local
laws, executive orders, rules, regulations, codes and ordinances which may be
applicable to CONTRACTOR's performance of its obligations under this Agreement,
and all relevant provisions thereof are incorporated herein by this reference.
CONTRACTOR agrees to indemnify and hold harmless OWNER from any loss,
damage or liability resulting from any violation of such laws, orders, rules,
regulations, codes and/or ordinances. This indemnification obligation shall survive
the termination of this Agreement.
5.10 Severabilit¥.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a
court of competent jurisdiction, that provision shall be stricken, and all other
provisions of this Agreement which can operate independently of such stricken
provision shall continue in full force and effect.
5.11 Notice.
Any notice, invoice, order or other correspondence required or permitted to be sent
under or pursuant to this Agreement shall be in writing and either hand-delivered or
sent by postage prepaid, U.S. Certified mail, return receipt requested, addressed to
the parties at the following address:
OWNER:
CONTRACTOR:
City of Carmel
Board of Public Works and Safety
One Civic Square
Carmel, IN 46032
Attention: M. Kate Boyle-Weese, PE, City Engineer
(with a copy to City Attorney,
Department of Law, same address)
Schutt- Lookabill Co., Inc.
1040 East 86t~ Street, Suite 44A
Indianapolis, IN 46240
(317) s71-1soo
Attention: Janet L. Schutt, President
Notwithstanding the above, a Notice To Cease All Work issued under or pursuit to
Paragraph 5.2 hereinabove may be orally given, as long as such notice is thereafter
followed by written notice as provided in this Paragraph 5.11 within five (5) business
days of the date of such oral notice.
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Engineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
5.12 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of
the State of Indiana, except for its conflict of laws provisions, as well as with all
municipal ordinances and codes of the City of Carmel. The parties further agree that,
in the event a lawsuit is filed hereunder, they waive any rights to a jury thai they may
have, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has
jurisdiction over same.
5.13 Waiver
Any delay or partial inaction on the part of OWNER in exercising or pursuing any
right and/or remedy provided hereunder or by law shall not operate to waive any such
rights or remedies.
5.14 Exhibits
All exhibits and/or appendices referenced herein, whether marked "Exhibit",
"Appendix", or by some other title, shall be considered a part of this Agreement.
5.15 Prior Agreements
This Agreement contains all of the agreements of the parties hereto with respect to
the subject matter hereof, and supersedes all prior negotiations, representations,
and/or contracts, either oral or written, respective thereto.
5.16 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this
Agreement and that such party, in executing this Agreement, has the authority to
bind such party or the party which it represents, as the case may be.
5.17 Headings
All headings and sections of this Agreement are inserted for convenience only and do
not form a part of this Agreement nor limit, expand or otherwise alter the meaning of
any provisions hereof.
5.18 Advice of Counsel
The parties warrant that they have read this Agreement and understand it, are fully
aware of their respective rights, have had the opportunity for the advice and
assistance of an attorney throughout the negotiation of this Agreement, and enter into
this Agreement freely, voluntarily and without any duress, undue influence, coemion
or promise of benefit, except as expressly set forth herein.
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Engineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
5.19 Entire Agreement
This Agreement, together with any attachments hereto or referenced herein, constitutes
the entire agreement between Vendor and City with respect to the subject matter hereof,
and supersedes all prior oral or written representations and agreements regarding same.
Notwithstanding any other term or condition set forth herein, but subject to paragraph
5.10 hereof, to the extent any term or condition contained in any exhibit attached to this
Agreement conflicts with any term or condition contained in this Agreement, the term
or condition contained in this Agreement shall govern and prevail, unless the parties
hereto, or their successors in interest, expressly and in writing agree otherwise. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEREOF, the parties hereto set their hand on the dates below written:
OWNER:
CiTY OF CARMEL, INDIANA
by and through its Board of Public Works and
B Y .~'~7~F~.F~_37
Date.' James
Brainard, Presiding Officer
CONTRACTOR:
Printed Name:-~ ~;r~L ~O'T~
Mary Ann Burke, Member
Date:
Loft Watson, Member
Date:
ATTEST:
Diana Cordray, Clerk-Treasurer
Date:
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Approved and Adopted this
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
BY:
,2003.
/Diana Cordray, Cler~[Tre s
Engineering Department
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
PROJECT:
WORK:
DESIGN BY:
APPENDIX A
Deer Ridge Drive South Cul-De-Sac Removal
As described by the Project plans and Contract Documents
including, but not limited to:
Removal of Cul-De-Sac in front of 5061 Deer Ridge
Drive South, Carmel, IN 46033 and restore roadway
to typical cross section.
Trent E. Newport, P.E., L.S.
Crossroad Engineers, P.C.
3417 South Sherman Dr.
Beech Grove, IN 46017
(317) 780-1555
OWNER'S REPRESENTATIVE:
M. Kate Weese, PE
City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
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ADDITIONAL REQUIREMENTS
Following are sample forms proposed to be used for the issuance of change orders, field orders,
and work directive changes. Procedure for the development, submittal and processing of these
forms will be discussed during the pre-construction conference.
CITY OF CARMEL
OWNER:
CITY OF CARMEL
FIELD ORDER NUMBER
DATE:
PROJECT NAME:
PROJECT NO:
You are hereby directed to execute promptly this Field Ordenvhich interprets the Contract
Documents or orders minor changes in the Work without change in Contract Price or Contract
Time.
If you consider that a change in Contract Price or Contract Time is required, please submit your
itemized proposal to the ENGINEER immediately and before proceeding with this Work. If your
proposal is found to be satisfactory and in proper order, this Field Order will in that event be
superseded by a Change Order.
Description:
Attachments:
ENGINEER:
Approved By:
Date:
Owners Representative
TO:
CITY OF CARIVIEL
REQUEST FOR PROPOSAL NO
DATE:
PROJECT NAME:
PROJECT NO.:
Specification Reference:
Drawing Reference: Drawing Date:
Identification of Attachments:
Please submit within fifteen (15) calendar days of this request date a proposal showing increase,
decrease or no change in Contract Price and/or Contract Time. Proposal shall be accompanied by
four (4) copies of breakdown showing quantities, cost of material, equipment, labor, overhead, profit
and basis for the additional time if any.
DESCRIPTION OF PROPOSED CHANGE COVERED BY THIS REQUEST:
REASON FOR CHANGE:
SPECIAL INSTRUCTIONS:
THIS REQUEST DOES NOT AUTHORIZE YOU TO PROCEED WITH THE ABOVE WORK
NOR STOP PREVIOUSLY SCHEDULED WORK. Upon approval a Contract Change Order and a
Notice To Proceed will be issued.
Please state in your proposal the effect the acceptance of this Request will have on the Project's
Substantial Completion and Final Completion, if accepted within days of proposal due date.
YOUR PROPOSAL DUE DATE:
By:
Engineer Date
Approved By:
Owners Representative
CITY OF CARMEL
TO:
CONTRACT CHANGE REQUEST NO.:
DATE:
PROJECT NAME:
FROM:
IT IS REQUESTED THAT A CONTRACT CHANGE BE MADE TO THE ABOVE
REFERENCED CONTRACT.
SCOPE OF WORK (USE ADDITIONAL PAGES IF REQUIRED. ALSO LIST OTHER
CONTRACTS INVOLVED.)
2. REASON FOR CHANGE:
APPROXIMATE COST CHANGE TO CONTRACT PRICE:
WILL THE CONTRACT NEED ADDITIONAL CONTRACT TIME TO COMPLETE
THE CHANGE IN WORK SCOPE? __ -YES __ -NO __-(CALENDAR
DAYS)
WILL THE CONTRACTOR NEED ADDITIONAL PERSONNEL TO COMPLETE
THE CHANGE IN WORK SCOPE? -YES -NO
IF NO, TRADE(S):
NO. OF PERSONNEL:
DURATION:
6. IDENTIFICATION OF
ATTACHMENTS:
DATE: DATE:
PREPARED
REVIEWED BY:
Comments and Recommendation:
REVIEWED BY:
ENGINEER
COMMON CONSTRUCTION WAGE RATES
(Insert Common Construction Wage Rates per Job)
CITY OF CAP,_M~L
ENGINEERING DEPARTMENT
One Civic Square
Carmel, IN 46032
Deer Ridge Drive South Cul-De-Sac Removal
Project No. 01-02
Schutt-Lookabill Co., Inc.
1040 East 86th Street, Suite 44A
IndianapoliS; IN 46240
O17) 571-1500
BASE BID
Estimated Total Price for
Item # Description Quantity Unit Unit Price Item
I Surface Milling, Bituminous 305.00 Sys 10.52 3,208.60
2 Common Excavation 155.00 Cys 31.85 4,936.75
3 Borrow 85.00 Cys 21.04 1,788.40
4 Bituminous Binder 8 or 9 5.00 Ton 144.69 723.45
5 Bituminous Surface 11 20.00 Ton 159.19 3,183.80
6 Bituminous Material for Tack Coat 0.10 Ton 1,675.08 167.51
7 Compacted Aggregate Base, #53 25.00 Ton 29.65 741.25
8 Curb, Remove 160.00 Lf~ 3.41 545.60
9 Sidewalk, Remove 70.00 Sys 7.12 498.40
10 Concrete Roll Curb and Gutter 115.00 Lf~ 23.78 2,734.70
11 Concrete Sidewalk, 4" 45.00 Sys 31.05 1,397.25
12 Neenah CastingR-3501-N 1.00 Each 627.07 627.07
13 l~opsoil 65.00 Cys 30.55 1,985.75
14 Sodding 380.00 Sys 10.40 3,952.00
15 Water 2.00 MG 11.88 23.76
Total Base Bid(Not Including Tax)= 22,538.53
ALTERNATE BID
Estimated Total Price for
Item # Description Quantity Unit Unit Price lte,m
14 Concrete Driveway, 6" 85.00 Sys 36.75 3,123.75
Total Alternate Bid(Not Including Tax)= 3,123.75
~esident