VSP/HRDecember 31, 2002
CITY OF CARMEL
ONE CIVIC SQUARE
CARMEL, IN 46032
DEAR MS BARBARA LAMB:
You are a valued customer of VSP, and we hope that you and your employees have enjoyed a positive
outcome with all aspects of our services. Your plan term expires on March 31, 2003, and we are pleased to
offer you another period of quality coverage.
An evaluation of the underwriting pool in which your group participates has been conducted. As a result of
our analysis, your rate and renewal period is shown below.
To renew your contract and maintain continuous service, please have the appropriate representative sign the
bottom portion of this letter, and return it to VSP in the enclosed envelope, or fax it to 916-851-4855. VSP
produces your renewal contract upon receipt of your confirmation of renewal. Your new contract may
contain some provisions that have changed from those in your current contract. We suggest you familiarize
yourself with your new contract upon receipt. You may also wish to keep a copy of this letter with your VSP
contract, since it serves as your Notice of Renewal.
If you would like to explore other options to enhance your program or if you wish to examine cost-saving
alternatives, please contact your VSP Account Executive at the phone number shown below. VSP has many
different levels of benefit coverage available to accommodate your needs.
Group Name: C1TY OF CARMEL
Group Number: 12013661
Renewal Period: April 1, 2003 - March 31, 2005
Current Rate: $6.28/9.58/17.18
New Rate: $6.79/10.36/18.58
Account Executive: Chantell Gordon (800) 852-7600
We appreciate your business and value our continued relationship with your organization.
Group Name:
Group Number:
Renewal Period:
Renewal Rate:
CITY OF CARMEL
12013661
April 1, 2003 - March 31, 2005
$6.79/10.36/18.58
see attached signature page
Authorized Group Representative Signature
CC;
KE1TH J. DETRUDE
DETRUDE & COMPANY, INC.
3850 PRIORITY WY S. DRIVE,
SUITE 218
INDIANAPOLIS, IN 46240
GREAT LAKES TEAM 4488
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
~la~es Brainard, Pres' ' g
~~B/oard Member
Di/affa Cordray IAMC, Clerk-T[d~rer
~)ate
Date
mte ll'5-/c'3
Date /
Memo
To: Board of Public Works and Safety
Frorm Barbara Lamb, Director of Human Resources
CC: Clerk-Treasurer Diana Cordray
Date: 01/08/03
Re.' Vision Service Plan Renewal
Vision Service Plan (VSP) is a fully insured vision plan provided to those employees who participate in
the City's health insurance plan. The City has been with VSP since 1995.
For the renewal pedod beginning April 1, 2003, VSP rates are increasing by approximately 8.1%. The
new rates will be good for two years,
I am recommending approval of the rate increase, which, according to Keith DeTrude (our broker), is
consistent with industry trends. Please contact me at 571-2471 if you have any questions.
· Page 1
Cityof Carmel
January 16, 2003
VISION SERVICE PLAN
ATTENTION: CLIENT SERVICES
P.O. Box 997100
Sacramento, CA 95899-7100
RE:
Agreement for Purchase of Goods and Services
City of Carmel, Human Resource Department
No. 01.15.03.02
Dear Sir or Madam:
On January 15, 2003, the Board of Public Works and Safety approved the above-referenced
contract to do business with your company. Enclosed is a fully executed copy of the Agreement
for your records.
Please review the attached sample Invoice, (Exhibit B of your contract). Although we do not
require you to use this specific form, we do ask that you please submit the information requested
on the sample invoice in a similar layout when submitting an invoice for services rendered. This
format replaces any other form previously used by the City and is effective upon approval of your
contract. Thank you for your cooperation.
If you have any questions or concerns, please do not hesitate to contact me at 317.571.2628.
Sincerely,
Deputy Clerk-Treasurer
Enclosure
': ~: : ' ;<ONE C'IVIC SQUAR5 CARMEL, INDIANA 46032 317/571-2400