Maximus/HRMAXIMUS
HELPING GOVERNMENT SERVE THE PEOPLE®
March 25, 2004
Ms. Barbara A. Lamb
Human ReSources Director
One Civic Square
Carmel, IN 46032
Dear Ms. Lamb:
MAXIMUS previously developed a pay plan for the City of Carmel. The pay plan
development included establishing both internal equity and extemal equity for the City's
positions. Subsequently, MAXIMUS has maintained the City's pay plan by evaluating
newly created positions or positions with revised job duties and responsibilities.
The City is now requesting MAXIMUS to conduct a targeted study for department
elected officials, directors, and sub-directors. The outcome of this study should confirm
the pay grade assignments fo~ the City's department directors and ensure the
competitiveness of their pay ranges.
To accomplish this objective, MAXIMUS will conduct the following tasks:
Review the existing position descriptions
· Conduct individual interviews
· Revise the position descriptions
· Conduct an oral salary survey of the positions
· Compile salary survey data
· Recommend any pay grade assignment revisions
The study should include the following positions:
· Mayor
· Judge
· Clerk-Treasurer
· Utilities Director
· Police Chief
· Fire Chief Director Community Services
· City Attorney
· City Engineer
· Director of Administration
· Director of Community Services
700 ACKERMg-N ROAD, SUITE 150 [ COLUMBUS, OH 432021614.447.0288 ] 614.447.0626 FAX
Director Parks and Recreation
· Director of Communications (9-1-1)
· Street Commissioner
· Director of Human Resources
· Director of Information Services
· Director of Community Relations
MAXIMUS will team with Mr. Ken Veil for this project. Mr. Veil resides in Cannel and
will conduct director interviews and onsite meetings. We anticipate completing this
project by May 12, 2004. We propose to conduct this targeted study on a time and
materials basis. Our estimated fees are $8,250.00, or 55 hours at $150 per hour.
As usual, MAXIMUS appreciates this opportunity to provide services to the City of
Cannel and we appreciate your continued confidence in our firm.
If you need additional information, please contact me at 614-447-0288.
Sincerely,
~im Battigaglia, Pr~'ctice~Director
MAXlMUS
April 2, 2004
Mr. Jim Battigaglia
Practice Director
Maximus
700 Ackerman Road
Suite 150
Columbus, Ohio 43202
APPRO~=D AS'tO FORM
~E: ADDITIONAL SERVICES ~ i (P.O. ~ 8152 & P.O. ~ 8151)
Dear Mr. Battigaglia:
As we discussed, the City of Carmel has a need for additional
professional services. Pursuant to our current contract with Maximus,
Contract # 0904.02.02 dated September 4, 2002, I have requested and
received from you the proposed scope of services and fee estimated for
the following work task:
Additlonal Services ~1: Job descriptions, re-evaluatlon and
position revisions (if necessary
200& Per Attachment ~A" Fee: $ 8,500.00
Per our contract procedural requirements, I hereby approve this
"Additional Professional Service" estimate, and grant you the Notice to
Proceed for the above services.
PLEASE NOTE:
Be advised that ~Additional Services" performed on city contracts must
be hilled separately from the original contract and other additional
services. More importantly, the £nvolcemust reference the aDproDriate
a~;ti~l Services # and include the P.O. ~ shown above. Invoices
submitted without this information will be returned to your office.
Thank you for your continued assistance in providing the City of Carmel
with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
Barbara Lamb
Director, Human Resources
CC:
Mayor James Brainard
Diana Cordray, Clerk-Treasurer
Sandy Johnson, Clerk-Treasurer's office
Maximus, I~ac.
Human Resources Dept - 2002
Appropriation #1201,404; P.O.#10703
Contract Not To Exceed $2,250.00
AGREEMENT FOR PROFESSIONAL SERVICES APPROVED, AS TO
FORM BY:
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works
and Safety (hereinafter "City"), and Maximus, Inc. (hereinafter "Professional").
RECITALS
WHEREAS, from time to time, City needs professional human resources management consulting
assistance for the maintenance and update of the City's classification and compensation study (the
"Services"); and
WHEREAS, Professional is experienced in providing and desires to provide to City the Services
referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, City and Professional mutually agree as follows:
SECTION 1.
INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2.
2.1
2.2
2.3
SCOPE OF SERVICES
City desires to engage Professional to provide the Services to City, as are more completely
described in attached Exhibit A, incorporated herein by this reference.
Professional understands and agrees that City may, fi.om time to time, request Professional to
provide additional or modified Services, the scope of which shall be as r6quested and defined by
the Mayor or his duly authorized representative and attached hereto in the order approved by City.
Time is of the essence of this Agreement.
City of Carmel
ONE CIVIC SQUARE
CARMEL, ~NDIANA 46032
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PAGE
PURCHASE ORDEINUMBER
THIS NUMBER MUST APPEAR ON INVOICES, AlP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
VENDOR
DATE REQUIRED REQUISITION NO. VENDOR NO.
DESCRIPTION
CONFIRMATION BLANKET CONTRACT
QUANTITY J UNIT OF MEASURE J
PAYMENT TERMS FREIGHT
DESCRIPTION j UNIT PRICE J EXTENSION
DEPARTMENT
SHIPPING INSTRUCTIONS
· SHIP PREPAID.
· C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
· PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
· THIS ORDER ISSUED IN COMPLIANCE WtTH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 0 8 15 1
PLEASE INVOICE IN DUPLICATE
PAYMENT
A/p VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFI VIT A~FACHED.
· I RTIFY THAT THERE IS AN LIGATED BALANCE IN
T RIATION SUFFICIENT T PAY FOR T ABOVE ORDER.
ORDERED BY ~ ~
CLERK-TREASURER
VENDOR COPY