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Executive Order JB-08
December 14, 2001 CITY OF CARMEL JAMES BRAINARD, 1V[_AYOR Diana Cordray, Clerk Treasurer One Civic Square Carmel, Indiana, 46032 RE: Transmittal of Executive Order JB-08 Attached please find the above referenced Executive Order. Please prepare the appropriate transmittal documents to ensure this document is delivered to the Indiana State Tax Board for their review and approval as expeditiously as possible. Please also take necessary action to ensure we can confirm the date and time of their receipt of this document. Thank you for you assistance in this matter. S(iq~(cer~~7 Zes Brainard Mayor ONE CIVIC SQUARE, CARMEL, IN 46032 OrrIcE 317.571.2401, FAX 317.844.3498 EMAIL jbrainard@ci.carrnel.in.us CITY OF CARMEL EXECUTIVE ORDER JB-08 WHEREAS, due to the efficiency and cost-consciousness exhibited by certain Executive Departments of the City of Carmel, excess funds remain in 2001 fiscal year Department budgets and, WHEREAS, it is prudent to return to the General Fund these funds not reasonably necessary for Department operation during the remainder of the 2001 fiscal year, or needed to be encumbered into the 2002 fiscal year and, WHEREAS, an error in the 2001 Parks Department Budget allocation has been discovered, NOW, THEREFORE, I, James Brainard, the duly elected Mayor of the City of Carmel, / Indiana, pursuant to Indiana Code Section 36-4-7-8, which authorizes me to decrease" budget appropriations after the passage of the City's appropriation ordinance, do hereby order and direct that the following funds within the Executive Departments indicated be decreased in the amounts and from the line items set forth below: FUND AMOUNT DECREASED Office of the Mayor { 1160} 110 Part Time { 1160 } 120 Overtime { 1160 } 390.9 Other Miscellaneous {1160}628.17 City Center II { 1160}640.0 Office Equipment $2,500 $2,000 $1,000 $33,000 $5,981 TOTAL: $44,481 Department of Community Services { 1192 } 200 Deferred Compensation {1192}210 FICA { 1192 } 220 Health Insurance { 1192}221 Disability Insurance {1192}230 PERF $ 4,800 $ 8,800 $18,000 $ 3,000 $6,500 TOTAL: $ 41,100 Denartment of Administration { 1201 }220 Health Insurance $5,000 { 1201 }570-03 Internal Instruction Fees $3,000 { 1202 } 200 Deferred Compensation $4,000 { 1202 } 220 Health Insurance $9,000 { 1202 } 440 Telephone $4,000 { 1202 } 570-04 External Instruction Fee s $10,000 { 1204} 100 Full Time $18,000 { 1204}200 Deferred Compensation $2,500 { 1204 } 210 FICA $4,000 { 1204}220 Health Insurance $1,500 { 1204}230-02 PERF $3,000 { 1204 } 430-02 External Travel $1,500 { 1205 } 110 Part Time $18,000 { 1205 } 200 Deferred Compensation $1,500 { 1205}210 FICA $2,000 { 1205 } 220 Health Insurance $7,000 { 1205 } 314 Gasoline $1,200 { 1205 } 390 Other Miscellaneous $1,000 { 1205 } 404 Consulting Fees $10,840 {1205}455 Legal Ads $ 500 { 1205 } 480 Electricity $20,000 { 1205 } 490 Gas $5,000 { 1205 } 504 Grounds Maintenance $2,778 { 1205 } 509 Other Contracted Maintenance $3,186 {1205}515-01 Equipment Maintenance Contracts $10,000 { 1205 } 580 Assessment Fees $1,664 { 1205 } 585 Census & Election Fees $1,899 { 1205 } 635 Grounds Maintenance Equipment $500 { 1206} 110 Part Time $2,000 { 1206 } 430-04 Travel Per Diem $1,500 { 1206} 455 Legal Ads $1;000 { 1206 } 500 Equipment Repairs $1,200 { 1206 } 570-04 External Instruction Fees $1,000 TOTAL: $159,267 Denartment of Law {1180}430 Supplies TOTAL: $144 $144 Fire Del~artment { 1120} 100 Full Time { 1120 } 110 Part Time { 1120 } 120-03 Scheduled Overtime { 1120}210 FICA { 1120}230-01 PERF { 1120}301 Stationary and Printed Materials {1120}302 Office Supplies {1120}313 Diesel Fuel {1120}314 Gasoline {1120}315 Oil { 1120}321 Garage-Motor Supplies { 1120 } 350 Building Materials { 1120}364 Paint {1120}370 Repair Parts { 1120 } 380 Small Tools-Minor Equipment { 1120}389 Other Maintenance Supplies {1120}390-01 Linens { 1120}390-02 Reference Materials {1120}390-11 Special Department Supplies {1120}390-12 Safety Supplies { 1120 } 390-13 El ectronics { I 120 } 390-99 Other Miscellaneous Supplies {1120}407-01 Exams { 1120}407-02 Shots/Inoculations { 1120 } 407-99 Other Medical { 1120}419-01 Film Development { 1120 } 419-10 Promotion Testing { 1120} 430-01 Training, Travel, Lodging, Int. { 1120 } 430-03 Lodging-Non-Training { 1120 } 440 Telephone {1120}441 Cellular Phones { 1120}445 Fax Charges { 1120}450-01 Printing Intemal MateriM { 1120 }450-02 Printing Promotional SpeciM { 1120}470 Workers Compensation { 1120}475 General Insurance { 1120}480 Electricity { 1120 } 485 Water/Sewage { 1120}490 Natural Gas { 1120} 500-70 Computer Repair { 1120 } 501 Building Repairs and Maintenance { I 120} 504 Contracted Grounds Maintenance { 1120} 505 Contracted Radio Maintenance { 1120} 506 Contracted Cleaning Service { 1120} 509 Other Contracted Services $30,000 $1,500 $55,000 $47,000 $19,000 $1,000 $2,000 $4,000 $ 500 $1,000 $ 5O0 $1,500 $2,000 $7,000 $2,000 $1,000 $ 5OO $ 300 $1,500 $1,000 $1,500 $2,000 $12,750 $1,000 $ 500 $ 500 $2,000 $1,000 $ 50O $8,000 $ 500 $ 500 $1,200 $150 $ 250 $1,200 $10,000 $7,000 $5,000 $1,500 $10,000 $3,000 $1,500 $1,700 $3,000 {1120}515-01 Maintenance Contracts, Equipment $ 700 {1120}515-02 Maintenance Contracts, Software $110 { 1120} 552 Subscription $ 450 { 1120} 553 Membership Dues $ 250 { 1120}560-01 Uniforms $11,500 { 1120 } 560-02 Uniform Accessories $4,500 {1120}560-03 Safety $8,000 { 1120 } 570 -02 Training Fees -External $ 600 { 1120} 570-03 Instructional Fees-Internal $3,500 { 1120} 570-04 Training Fees-External $3,000 TOTAL: $287,160 Communications Department { 1115} 100 Full Time $30,000 { 1115 } 110 Part Time $5,000 {1115}210 FICA $6,000 { 1115 } 220 Health Insurance $20,000 { 1115 } 221 Disability Insurance $3,000 {1115}230-02 PERF $4,000 { I 115}370 Repair Parts $10,000 { 1115 } 404 Consulting Fees $2,500 { 1115}419-99 Other Professional Fees $2,000 { 1115 }442 Dataline Charges $8,000 { 1115 }475 General Insurance $4,000 { 1115 } 500 Equipment Repairs and Maintenance $5,000 {1115}501 Building Repairs and Maintenance $10,000 { 1115 } 505 Contracted Radio Maintenance $10,000 { 1115 }409 Other Contracted Services $10,000 { 1115 } 515-01 Maintenance Contracts $5,000 { 1115 } 526 Automobile Lease $3,000 { 1115 } 570-04 Training Seminars $5,000 { 1115}630 Furniture and Fixtures $2,000 { 1115 } 632-02 Computer Software $20,000 TOTAL: $164,500 Police Department {1110}100 Full Time {1110}210 FICA { 1110 } 220 Health Insurance { 1110 } 221 Disability Insurance { 1110}300 Official Forms { 1110}301 Stationery & Printed Materials { 1110} 302 Office Supplies {1110}314 Gasoline $20,000 $2,000 $2,000 $3,000 $28 $21 $2,000 $2,322 {1110}315 Oil {1110}320 Tires & Tubes { 1110}321 Garage & Motor Supplies { 1110}350 Building Materials { 1110}364 Paint {1110}389 Other Maintenance Supplies { 1110}390-02 Reference Manuals { I 110 } 390-10 Ammunition & Accessories {1110}390-11 Special Departmental,Supplies {1110}390-13 Electronics { 1110}390-99 Other Miscellaneous { 1110}404 Consulting Fees { 1110 } 440 Telephone Line Charges { 1110}450-01 Internal Materials { 1110} 450-02 Promotional & Special Printing { 1110}460 Classified Ads { 1110}480 Electricity {1110}485 Water & Sewer { 1110}501-01 trash Collection { I 110} 509 Other Contracted Services { 1110}511 Car Cleaning { 1110 } 526 Automobile Lease {1110}530-04 Copier {1110}530-99 Other Rental & Leases { 1110 } 552 Subscriptions {1110}553 Dues { 1110} 554 Intemet User/Access Fees { 1110}560-03 Safety { 1110}565-02 Dry Cleaning {1110}575 Dog Pound Services {1110}576 Animal Services { 1110 } 630 Furniture & Fixtures { I 110 } 631 Communications Equipment {1110 } 640 Office Equipment {1110}650-01 Cars & Trucks { 1110 } 670-03 Firearms $26 $840 $1,000 $451 $216 $3oo $1,192 $500 $1,000 $5OO $2,500 $60 $3,000 $50O $400 $25O $3,000 $800 $5O0 $500 $750 $5,000 $1,500 $1,000 $8O0 $115 $3OO $500 $25O $6,700 $2,000 *$225 $100 $1,000 $500 $2oo TOTAL: $69,846 Grand Total: $766,500 DAY Or jSbc ~'~ ~/? , 2001.