Fire Joinder Carmel/ClayCONTRACT FOR FIRE PROTECTION
BETWEEN THE CITY OF CARMEL, INDIANA, AND
CLAY TOWNSHIP OF HAMILTON COUNTY
2000
THIS AGREEMENT, made and entered into by and between the City of Carmel, Hamilton
County, Indiana, hereinaf~er called "City" and Clay Township, Hamilton County, Indiana,
hereinafter called "Township" as of the 1a day of January, 2000;
WITNESSETH:
WHEREAS, the City and Township have heretofore entered into contracts for fire
protection of the Township; and
WHEREAS, the City and Township have agreed to continue fire protection arrangements
for the additional period of one ( 1 ) year beginning as of January 1, 2000, and continuing through
December 31, 2000; and
WHEREAS, the City and Township have agreed that fire protection shall not be
discontinued until the 2001 Contract is negotiated and ratified between the parties or until the
Township has retained alternate fire protection.
NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows:
1. The City agrees to furnish fire protection service to the residents of the Township
outside the limits of the City, including basic and advanced life support emergency service ("life
support"), the Communication Center Service and administer the "911 emergency service" (all the
foregoing collectively "Fire Protection").
CONTRACT FOR FIRE PROTECTION
PAGE 2
2. The Township hereby agrees to leave all of its fire fighting equipment, trucks and
accessories, and life support emergency vehicles at the disposal of the City throughout the term of
this Agreement.
3. The City will continue to operate the five (5) stations now in use and to operate
advanced life support vehicles out of each station.
4. The only monetary liability of the Township for Fire Protection to the City will be
to pay the contract payments as hereinafter set forth. The proportionate share of the Township for
the Fire Department budget shall be the ratio based upon the Township's 1998 (pay 1999) assessed
valuation compared to the City' s 1998 (pay 1999) assessed valuation as they relate to the total of
the two. The proportionate share of the Township for the Communication Center' s budget shall
be one-half (1/2) of the Communication Center' s budget multiplied by the ratio based upon the
Township's 1998 (pay 1999) assessed valuation compared to the City's 1998 (pay 1999) assessed
valuation as they relate to the total of the two. The 1998 (pay 1999) assessed valuation of the
Township is $413,184,707 or 38.6% of the total assessed valuation. The 1998 (pay 1999)
assessed valuation of the City is $657,234,936 or 61.4% of the total assessed valuation.
5. The City agrees to maintain a minimum of one hundred twelve (112) full-time,
sworn firefighters at all times during the continuation of this agreement, including a full-time, paid
Fire Chief, thirty-four (34) of said firefighters to be assigned to each of three (3) shit~s at all times.
In the event that timfighters terminate employment during the year, the City will continue to be in
compliance with this paragraph so long as it hires replacement firefighters within a reasonable time
of the termination. The City further agrees to maintain the Communication Center and administer
CONTRACT FOR FIRE PROTECTION
PAGE 3
Emergency '~911" services and make the same available to all Township residents. The Fire Chief
will be appointed by the Mayor, aRer consultation with the Township Trustee and the Township
Board.
6. The City agrees to purchase all materials and supplies, to pay all compensation to
personnel and firemen, pay the costs of the operation of the Fire Department and the
Communication Center, to carry all necessary insurance on firefighters/personnel and on all
buildings and equipment of the City and Township, except the building known as Fire Station No.
45, and to save the Township, the Township Trustee and the Township Board harmless from any
and all liability, except as to Fire Station No. 45. A copy of the Declaration Page of the Liability
Insurance Policy carded by the City on the Fire Department and the Communication Center is
attached hereto as Exhibit "C" and a Certificate of Additional Insured is attached hereto as Exhibit
"D", naming the Township, the Township Trustee and the Township Board as additional insureds.
A copy of the Declaration Page of the Casualty and Premises Liability Policy carded by the
Township on Fire Station No. 45 is attached hereto as Exhibit '~i" and a Certificate of Additional
Insured naming the City as additional insured on Fire Station No. 45 is attached hereto as Exhibit
,
The City shall provide to the Township a complete inventory of all Fire Department
apparatus and equipment each year.
8. The City agrees to furnish quarterly statements of all operating expenses on or
before the tenth ( 10m) day following the end of each calendar quarter. All 2000 Budgeted
Amounts appropriately encumbered by the City in 2000 and expended in 2001 shall be separately
CONTRACT FOR FIRE PROTECTION
PAGE 4
accounted for and treated as 2000 operating expense for purposes of this Contract. On or before
February 15, 2001, the City further agrees to furnish a statement of all 2000 Budgetary items,
expenditures and encumbrances in a format which can be reconciled to the contract amounts. The
City shall repay to the Township its share of unspent monies contributed for Fire Protection no
later than February 15, 2001. In the event that the State Board of Accounts Audit of the City of
Carreel requires an adjustment of the above computations, the Township or the City will remit any
amounts due as a result of the audit within thirty (30) days of receipt of the Audit Report.
The entire budget for the Fire Department of the City and of the Township in 2000
has been fixed at $10,268,881.00. A copy of said Budget is attached hereto as Exhibit "A". Of
that amount, it is mutually agreed that the share of the Township should be $3,963,788.00 (38.6%
of the Fire Department Budget). In the event the expenditures in 2000 are less than
$10,268,881.00, the Township' s pro rata share of the money unspent shall be refunded as set forth
in paragraph 8 above.
10. The entire budget for the Communications Center of the City and of the Township
in 2000 has been fixed at $1,168,727.00. A copy of said Budget is attached hereto as Exhibit '~".
Of that amount it is mutually agreed that the share of the Township shall be $225,564.32 (38.6%
of 50% of the Communications Center Budget). In the event the expenditures in 2000 are less
than $1,168,727.00, the Township's pro rata share of the money unspent shall be refunded as set
forth in paragraph 8 above.
11. In order to pay it share of the above expenses in the total amount of $4,189,352.32,
the Township appropriated $4,341,299.00 and received State Tax Board approval of an
CONTRACT FOR FIRE PROTECTION
PAGE 5
appropriation in the sum of $3,955,843.00 in its Fire Fighting Fund due to levy limits, and by this
agreement the Township agrees to pay the entire appropriation of $3,955,843.00 to the City as
partial payment of its share of the total costs of Fire Protection.
12. The Township further agrees to take all action necessary to seek authorization to
borrow funds to enable it to complete the payment of the total amount due and payable for its
share of the costs of Fire Protection required pursuant to this Agreement.
13. For and in consideration of the promises and agreements herein and subject to the
approval of all necessary state agencies the Township does hereby agree to pay the City the total
sum of $3,963,788.00 (Fire Department) and $225,564.32 (Communication Center) in the
following manner:
$1,981,894.00
and
(Fire Department)
on or before July 15, 2000,
or within one (1) business
day of the Township' s
receipt of its tax draw
from Hamilton County,
whichever it later.
112,782.16
(Communication Center)
$1,981,894.00
and
$112,782.16
(Fire Department)
on or before December 31,
2000, or within one ( 1 )
business day of the
T ownship's receipt of its
tax draw from Hamilton
County, whichever is later.
(Communication Cemer)
CONTRACT FOR FIRE PROTECTION
PAGE 6
Notwithstanding the foregoing scheduled payments, the Township may, at its option, and in lieu of
the payments due on December 31, pay an mount which will: (a) cause the total payments made
by the Township pursuant to this Section to equal ninety-five percent (95%) of the scheduled
payments for the year; or (b) equal the total percentage of budget actually spent by the Fire
Department and Communication Center for the year, as received in writing from the City no later
than December 30, whichever mount is greater. In the event the foregoing payments shall be less
than the pro rata share of the actual expenditures by the City for the Fire Department and the
Communication Center, the Township shall pay to the City an amount necessary to reconcile the
actual payment due no later than February 15, 2001.
14. In the event that the City, based upon actual expenditures, determines that the funds
budgeted for Fire Protection will not be sufficient to provide adequate Fire Protection for the year
2000, the City shall notify the Township in writing no later than thirty (30) days prior to the need
of additional funding. The City shall provide to the Township actual year-to-date expenditures
compared to budgeted expenditures per budget line item. Both the City and the Township shall
review these figures to determine whether savings are possible within the total budget or whether
an additional appropriation for the year is necessary.
If an additional appropriation is mutually found to be necessary, the Township shall,
if funds are available, appropriate sufficient funds to pay for its share pursuant to paragraph 4
above within thirty (30) days. In the event that the Township does not have sufficient funds
available in the current year's budget, the Township shall include the additional funds needed in the
subsequent year' s budget and shall promptly pay when funds are then available.
CONTRACT FOR FIRE PROTECTION
PAGE 7
The Township shall be entitled to a refund of its pro rata share of any unspent
additional funds contributed to the City pursuant to paragraph 14 in the form of a cash refund as
set forth in paragraph 8 above.
15. In anticipation of a Contract for Fire Protection between the City and the Township
in 2001 and to assist the Township in its budgeting process, the City agrees to include the
Township in its 2001 budget discussions and send to the Township copies of completed budgets as
approved by the City Council for the Fire Department and the Communication Center by the later
of July 1, 2000, or at least seven (7) days before the joint budget meetings, and the final budgets as
approved by the State Board of Accounts by January 10, 2001, or within thirty (30) days after
receipt of final budget approval. All budget meetings shall take place at a location mutually
agreeable to the parties.
16. The parties acknowledge that in consideration of the Township and the City
providing advanced life support services (paramedics) in the Township and providing back-up
advanced life support service (paramedics) to other units of Hamilton County, Hamilton County
'has agreed to supplement the costs of providing advanced life support service (paramedics) under
this Contract in the amount of the County' s equivalent funding, per full-time paramedic, to
Riverview Hospital in the year 2000 CCounty's Annual Supplement"). The City agrees to submit
a claim to the County for the County's Annual Supplement on or before December 31, 2000,
which claim will be funded upon the County receiving a verifiable income and expense statement
from Riverview for the year 2000. The County' s Annual Supplement for the year 2000 shall be
deposited to the EMS fund or by mutual agreement applied to reduce the 2000 total operating
CONTRACT FOR FIRE PROTECTION
PAGE 8
expense for Fire Protection under Paragraph 8 of this Contract.
17. The parties acknowledge that in consideration of the Communication Center
providing back-up 911 emergency service for the County, Hamilton County has agreed to pay a
portion of the salary of the Communication Cemer' s director for the year 2000 in the amount of
Forty-Five Thousand Dollars ($45,000.00) CCounty's Salary Supplement"). The City agrees to
submit a claim to the County for the County' s Salary Supplement on or before December 31,
2000. The County' s Salary Supplement for the year 2000 shall be applied to reduce the year 2000
total operating expense for the Communications Center under Paragraph 10 of this Contract.
18. The parties agree that all requests for payments and/or adjustments to payments
pursuant to this Fire Coreract shall be placed upon a form approved by the Indiana State Board of
Accounts and certified according to Indiana Statute with respect to the amount contained therein.
19. This agreement shall be in full force and effect as of the 1 a day of January, 2000,
and continue through the 31a day of December, 2000; provided, however, that the City shall
continue to provide the fire protection services set forth above until the next contract for 2001 is
negotiated and ratified between the City and Township or until the Township has retained alternate
fire protection. In the event that the City has provided Fire Protection in 2001 and a mutually
acceptable contract is not reached between the City and the Township for 2001, the Township
shall reimburse the City based upon the same formula utilized in this agreement based upon 1999
pay 2000 assessed valuation:
IN WITNESS WHEREOF, the parties have hereumo set their hands and seals as of the
day of ,2000.
CONTRACT FOR FIRE PROTECTION
Board of Public Works and Safety
Bi~ly./)2{alk
Attest:
Diana Li Cordra}, Clerk~
Date:
Approved Date:
Carl S. Mills, Chairman
Mary Eckard, Secretary
Rosmary He~el, Member
PAGE 9
City of Carreel
Hamil on Coumy, Indiana .
J, rainard, ayor '~
CLAY TOWNSHIP
Hamilton County, Indiana
T
Date:
EXHIBIT A
FIRE
DEPARTMENT
BUDGET 2000
FOLLOWS THIS PAGE
"EXHIBIT A"
BUDGET ESTIMATE WORKSMEET FOR
FIRE
'Office, Board,Commission, Department
City of Carmel, Indiana
410 PERSONAL SERVICES
Salaries and Wages (4 OO-t 99)
100 Full Time Regular
110 Part Time
120 Overtime (Total of 01-03)
- 01 Scheduled
02 Ur-,,cheduled
03 Civian
Employee Benefits (200-299)
200 Deferred Comp. & Den,fits
210 Employers Share of Social S,c.
-- 220 Employef's Sham of Health Ins.
221 Disibility Insurance
230 Employers Share of PERF (Total o1'01-02)
01 Uniformed
02 Civilian
250 Clothing Allowance
._ 255 Unemployment Compensation
260 Retirement Bonerh - Full Time
265 Retirement Beneros - Part Tim
270 Retire Health Instrance
TotIll Personal I~rvlcel
For Calendar Year 2000
A.
Amt. in SubCategories
247457.00
134300.00
1500.00
1029210.00
14694.00
420 SUPPLIES
Office Supplies (300-309)
300 Official Forms
301 Stationery and Pdnted Materials
302 Office Suppges
OperaMug Suppllee (3t0-349)
310 Furl Oil
311 Bottled Gas
312 ice
313 Diesel Fuel
" 314 Gasoline
315 Oil
320 Tire and Tubes
" 321 Garage and Motor Supplies
Maintenance Supplies (350-389)
350 Building Materials
,-- 360 Gmvd
361 Sand
362 Cement
363 Bituminous Materials
364 Paint
365 Salt and Calcium
*-- 370 Repair Parts
GENERAL
(Fund)
Be
Amts. in Main Categones
$5,945,340.00
$6,000.00
$383,257.00
$100,000.00
$484,597.00
$698,997.00
$1,200.00
$1,043,904.00
$249,100.00
$113,475.00
$5,030.00
$10,780.00
$3,500.00
$16,592.00
$7,500.00
$1,500.00
$500.00
$1,000.00
$4,750.00
$2,500.00
$300.00
$39,000.00
Totals
$9,025,870.00
(41o Total)
/ :)-, ,: F
420 SUPPLIES (Cont'd)
380 Small Tools and Minor Equiprnent
389 Other Maintenance Supplies
Miscellaneous 8uppllem (390-3eS)
390 Miscellaneous Supplies (Total 01-99)
01 Linens & Blankets
02 Reference Manual
10 Ammunition & Accessories
11 Special Departmental Supplies
12 Safety Supplies
13 Electronics
20 Fire Prevention Supplies
30 Traffic Signs
31 Street Signs
32 Posts & Hardware
99 Other Miscellneous
Total Supplle~
430 OTHER SERVICES & CHARGES
Professional Services (4t 0-4t9)
400 Legal Fees
401 Engineering Fees
402 Architectural Fees
.- 403 Accounting Fees (Total 01-02)
01 SBA Audit
02 Independent Audit
-- 03 Other Acct Fees
404 Consulting Fees
405 City Attorney (Total 01-02)
._ 01 City Council
02 All Other Departments
406 Recording Fees
___ 407 Medical (Total 01-99)
01 Exams
02 Shots & Inoculations
03 Mental Hesith Counseling
99 Other Medical
419 Other Professional Fees (Total 01-99)
01 Film Development
02 Microfilm
03 Software Support
10 Promotional Testing
40 Zoning Ordinance
41 Comprehensive Plan Update
50 Special Judge
51 Pro Tern Judge
52 Pauper Attorney
53 Codification of Ordinances
54 Interpreters
99 Other Professional Fees
A.
Amt. in Sub-Categories
$3,600.00
$1,000.00
$700.00
$24,055.00
$2,500.00
$1,000.00
$10,300.00
$9,000.00
$33,223.00
$3,480.00
$2,880.00
$500.00
$1,500.00
$1,500.00
Amts. in Main Categories
$3,750.00
$10,290.00
$52,155:00
$0.00
$0.00
$40,083.00
$3,000.00
Totals
$159,147.00
(420 Total)
Communication & Transp. (420-449)
421 Postage
430 Travel Fees & Expenses (Total 01-05)
01 Training Travel & Lodging (Internal)
02 Training Travel & Lodging (External)
03 Travel & Lodging (Non-training)
04 Travel Per Diems
05 Chamber of Commerce Luncheon Fees
440 Telephone Line and Toll Charge
441 Cellular Charges
445 FAX Line and Toll Charges
Printing and Advertising (460469)
450 Printing, Other than office supplies (Total 01 432)
01 Internal Materials
02 Promotional & Special Printing
455 Publication of Legal Notices
460 Classified Ads
465 City Promotion Advertising
Insurance (410419)
470 Workmen's Compensation
475 General Insurance
Utilities (480-499)
480 Electricity
485 Water and Sewer
4,90 Gas
Repairs and Maintenance (600-619)
500 Equipment Repairs & Maintenance (Total 00-70)
05 Equipment Repairs
70 computer Repairs/Maintenance
501 Building Repairs & Maintenance
05 Building Repairs/Maintenance
01 Trash Collection
502 Contracted Street Repaving
504 Contracted Grounds Maintenance
505 Contracted Radio Maintenance
506 Contracted Cleaning Services
509 Other Contracted Services
510 Auto Repairs & Maintenance
511 Car Cleaning
515 Maintenance Contracts (Total 01-02)
01 Equipment
02 Software
03 Postage Meter
Rentals & Leases (620-639)
525 Building Rental
526 Automobile Lease
527 Right-of-Way Lease
530 Equipment Rental & Leases (Total 01-99)
01 Centrex
02 Cellular
03 Postage Meter
04 Copier
99 Other Rental & Leases
A.
Amt. in SubCategones
$3,200.00
$20,800.00
$500.00
$500.00
$1,500.00
$2,000.00
$1,500.00
$11,000.00
$240,685.00
$3,900.00
$14,425.00
$5,550.00
$691.00
$12,500.00
Amts. in Mmn Categories
$2,700.00
$25,000.00
$28,163.00
$2,500.00
$450.00
$3,500.00
$300.00
$46,626.00
$53,763.00
$53,000.00
$10,650.00
$25,550.00
$12,500.00
$244,585.00
$4,800.00
$5,000.00
$4,000.00
$15,000.00
$40,000.00
$20,666.00
$12,500.00
Totals
Debt Service (640-649)
540 Principal
541 Interest
542 Paying Agent & Other Fees
Other Services & Charges (660-699)
550 Jury Fees and Expenses
551 Promotional Funds
552 Subscriptions
553 Organization & Membership Dues
560 Clothing & Accessories (Total 01-03)
01 Uniforms
02 Uniform Accessories
03 Safety
565 Clothing Services (Total 01-02)
01 LaundW Services
02 DW Cleaning
570 Training Seminars (Total 01-04)
01 Training Fees (Internal)
02 Training Fees (External)
03 Instructional Fee~ (Internal)
04 Instructional Fees (External)
575 Dog Pound Services
576 Animal Services
580 Assessment Fees
581 Special Organization Donation (Total 01-02)
01 Carmel H.S. AV CATV
02 Hamilton County Senior Citizens
582 Special Investigation. Fees
583 Other Fees and Licenses
584 Refunds, Awards & Indemnities
585 Special Census & Election Fees
590 Special Projects
595 Petty Cash (1992 Budget Only)
Total Other Services & Supplies
44O CAPITAL OUTLAY
Land (600-609)
600 Land
605 Rights-of-Way
Buildings (610-619)
610 Building and Building Improvements
Improvements Other Than Buildings (620-629)
Equipment (630-699)
630 Fumiture and Fixtures
531 Communication Equipment
532 Computer Equipment (Total 01-02)
01 Hardware
02 Software
633 Appliances
635 Grounds Maintenance
640 Office Equipment
A,
Amt. in St, bCategories
$68,920.00
$5,845.00
$118,500.00
$3,521.00
$600.00
$14,000.00
$33,720.00
$56,400.00
$10,000.00
Be
Amts. in Main Categodes
$5,000.00
$1,790.00
$193,265.00
$0.00
$51,841.00
$0.00
$50.00
$200.00
$24,018.00
$10,775.00
$66,400.00
$7,188.00
$3,120.00
$1,000.00
$906,482.00
430 (Tota~
650 Motor Equipment (Total 01-03)
01 Cars and Trucks
02 Fir.truck
03 Ambulance
660 Street and Traffic Equipment
661 Street Lights
670 Other Equipment (Total 01-99)
01 Task Force Equipment
02 Water Rescue Equipment
03 Firearms
04 Hazmat Equipment
07 Training Equipment
99 Other Equipment
690 Library Reference Material
Total Capital Outlay
Total Budget Estimate
A,
Amt. in Sul>Categodes
$8,456.00
$10,850.00
$2,280.00
$42,455.00
Be
Amts. in Main Categories
$0.00
$64,041.00
$840.00
Totals
$177,382.00
(440 Tota~
$10,268,881.00
Please Note:
This form is intended for planning purposes only. The budget will not be submitted
on this form for final approval. State Board of Accounts Form #1 will be used for
final budget approval.
,;
E XHIB IT B
COMMUNICATION
CENTER
BUDGET 2000
FOLLOWS THIS PAGE
"EXHIBIT B"
BUDGET ESTIMATE WORKSHEET FOR
CARMEL CLAY COMMUNICATIONS CENTER
(Office, Board,Commission, Department
City of Carreel, Indiana
410 PERSONAL SERVICES
salaries aed Wages (1OO-199)
100 Full Time Regular
110 Part Time
120 Overtime ('Total of 01-03)
01 Scheduled
02 Unscheduled
03 Civilian
Employee Benefits (200-299)
200 Deferred Comp. & Benefits
210 Employer's Share of Social Sec.
220 Employer's Share of Health Ins.
221 Disability Insurance
230 Employer's Share of PERF (Total of 01-02)
01 Uniformed
02 Civilian
240 Medicare
250 Clothing Allowance
255 Unemployment Compensation
260 Retirement Benef~s - Full Time
265 Retirement Benef'~s- Part Time
270 Retiree Health Insurance
Total Personal Services
For Calendar Year 20(X)
A.
Amt. in Sub-Categories
$29,000.00
53,000.00
420 SUPPLIES
Office Supplies (300-309)
300 Official Forms
301 Stationery and Pdnted Materials
302 Office Supplies
Operating Supplies (310-349)
310 Fuel Oil
311 Bottled Gas
312 Ice
313 Diesel Fuel
314 Gasoline
315 Oil
320 Tires and Tubes
321 Garage and Motor Supplies
Maintenance Supplies (350-389)
350 Building Materials
360 Gravel
361 Sand
362 Cement
363 Bituminous Materials
364 Paint
365 Sait and Calcium
370 Repair Parts
GENERAL
(Fund)
Amts. in Main Categories
$628,500.00
$7,500.00
$29,000.00
$6,800.00
$51,000.00
$69,000.00
$4,000.00
$53,000.00
$1,472.00
$300.00
$500.00
$3,500.00
$700.00
$800.00
$300.00
$125.oo
$5oo.oo
0411 3/2000
Totals
$850,272.00
(410 Total)
Page 1 $13,000.00
420 SUPPLIES (Cont'd)
380 Small Tools and Minor Equipment
389 Other Maintenance Supplies
Miscellaneous Supplies (390-399)
390 Miscellaneous Supplies (Total 01-99)
01 Linens & Blankets
02 Reference Manual
10 Ammunition & Accessories
11 Special Departmental Supplies
12 Safety Supplies
13 Electronics
20 Fire Prevention Supplies
30 Tmffm Signs
31 Street Signs
32 Posts & Hardware
99 Other Miscellaneous
Total Supplies
430 OTHER SERVICES & CHARGES
Professional Services (410-419)
400 Legal Fees
401 Engineering Fees
402 Architectural Fees
403 Accounting Fees (Total 01-02)
01 SBA Audit
02 Independent Audit
03 Other Acct Fees
404 Consuiting Fees
405 City Attomey (Total 01-02)
01 City Council
02 All Other Departments
406 Recording Fees
407 Medical (Total 01-99) 01 Exams
02 Shots & Inoculations
03 Mental Health Counseling
99 Other Medical
419 Other Professional Fees (Total 01-99)
01 Film Development
02 Microfilm
03 Software Support
10 Promotional Testing
40 Zoning Ordinance
41 Comprehensive Plan Update
50 Special Judge
51 Pro Tern Judge
52 Pauper Attorney
53 Codirmation of Ordinances
54 Interpreters
99 Other Professional Fees
Ae
Amt. in Sub-Categories
$750.00
$210.00
$250.00
$2,500.00
$300.00
$500.00
Amts. in Main Categories
$500.00
$400.00
$3,710.00
$0.00
$10,000.00
$0.00
$300.00
$500.00
Totals
$24,335.00
(420 Total)
Page 2
Communication & Transp. (420449)
421 Postage
430 Travel Fees & Expenses (Total 01-4:)5)
01 Training Travel & Lodging (Internal)
02 Training Travel & Lodging (External)
03 Travel & Lodging (Non-training)
04 Travel Per Diems
05 Chamber of Commerce Luncheon Fees
440 Telephone Line and Toll Charges
441 Cellular Phones
442 Dataline Charges
445 FAX Line and Toll Charges
Printing and Advertising (450469)
450 Printing, Other than office supplies (Total 01-02)
01 Internal Materials
02 Promotional & Special Printing
455 Publication of Legal Notices
460 Classified Ads
465 City Promotion Advertising
Insurance (470479)
470 Workrnen's Compensation
475 General Insurance
Utilities (480469)
480 Electricity
485 Water and Sewer
490 Gas
Repairs and Maintenance (500-5t9)
500 Equipment Repairs & Maintenance (Total 00-60)
60 Traffic Lights
501 Building Repairs & Maintenance
01 Trash Collection
502 Contracted Street Repaving
503 Contracted Street Stdping
504 Contracted Grounds Maintenance
505 Contracted Radio Maintenance
506 Contracted Cleaning Services
509 Other Contracted Services
510 Auto Repairs & Maintenance
511 Car Cleaning
515 Maintenance Contracts (Total 01-02)
01 Equipment
02 Software
Rentals & Leases (520-539)
520 Hydrant Rental (Total 01-02)
01 Indianapolis
02 Cam tel
525 Building Rental
526 Automobile Lease
527 Right-of-Way Lease
530 Equipment Rental & Leases (Total 01-99)
01 Centrex
02 Cellular
03 Postage Meter
04 Copier
99 Other Rental & Leases
Amt. in Sub-Categodes
$4,500.00
$2,000.00
$300.00
$23,000.00
$1,000.00
$40,320.00
Pa~)c 3 $1,000.00
Amts. in Main Categories
$800.00
$6,500.00
$23,300.00
$1,000.00
$300.00
$500.00
$1,400.00
$16,000.00
$8,500.00
$1,000.00
$3,000.00
$10,000.00
$24,000.00
$25,000.00
$14,000.00
$14,500.00
$0.00
$40,320.00
$0.00
$20,000.00
$0.00
$1,000.00
C,
Totals
Debt Service (640-649)
540 Principal
541 Interest
542 Paying Agent & Other Fees
Other Services & Charges (650-699)
550 Jury Fees and Expenses
551 Promotional Funds
552 Subscriptions
5,53 Organization & Membership Dues
560 Clothing & Accessories (Total 01-03)
01 Uniforms
02 Uniform Accessories
03 Safety
565 Clothing Services (Total 01-02)
01 Laundry Services
02 Dry Cleaning
570 Training Seminars (Total 01-04)
01 Training Fees (Internal)
02 Training Fees (Extemal)
03 Instructional Fees (Internal)
04 Instructional Fees (External)
575 Dog Pound Services
576 Animal Services
580 Assessment Fees
581 Special Organization Donation (Total 01-02)
01 Carreel H.S. AV CATV
02 Hamilton County Senior Citizens
582 Special Investigation Fees
583 Other Fees and Licenses
584 Refunds, Awards & Indemnities
585 Special Census & Eledion Fees
590 Special Projects
595 Petty Cash (1992 Budget Only)
Total Other Services & Supplies
440 CAPITAL OUTLAY
Land (600-609)
600 Land
605 Rights-of-Way
Buildings (610-619)
610 Building and Building Improvements
Improvements Other Than Buildings (620-629)
Equipment (630-699)
630 Furniture and Fixtures
631 Communication Equipment
632 Computer Equipment (Total 01-02)
01 Hardware
02 Software
03 Internet Hardware
635 Grounds Maintenance
636 Parks Equipment
640 Office Equipment
Page 4
Amt. in Sub-Categories
$12,400.00
$19,000.00
$3,500.00
Amts. in Main Categories
$700.00
$250.00
$600.00
$0.00
$0.00
$12,400.00
$0.00
$500.00
$2,000.00
$3,500.00
$20,000.00
$22,500.00
$2,500.00
Totals
$238,370.00
430 (Total)
650 Motor Equipment (Total 01-03)
01 Cars and Trucks
02 Firetruck
03 Ambulance
660 Street and Traffic Equipment
661 Street Lights
670 Other Equipment (Total 01-99)
01 Task Force Equipment
02 Water Rescue Equipment
03 Firearms
99 Other Equipment
690 Library Reference Material
Total Capital Outlay
Total Budget Estimate
Amt. in Sub-Categories
$7,000.00
Amts, in Main Categories
$0.00
$7,000.00
$250.00
Totals
$55,750.00
(440 Total)
$1,168,727.00
Please Note:
This form is intended for planning purposes
only. The budget will not be submitted on
this form for final approval. State Board of
Accounts form #1 will be used for final
budget approval.
Page 5
EXHIBIT C
DECLARATION PAGE
OF CITY'S
LIABILITY INSURANCE
POLICY
PPR EG'OB 1~:19 FR TC ~84Be~44
Ice usa
Irdv .~ '~f ~
~6ol Ch~mut~
PbeF~ PA 19192
Indiana Municipal
Insurance Program
Declarations
c^verld,Frltit~
Carmet. IN 46032
Policy ~ IN 1390166-4=00
E~ C)aI~ 1t1100
Expiratio~ Dale '111/01
Three Year Expi~ljo~ Date 1/1103
X3Year
Armrod
X ~nual
co~e p'ro,,ued bek~w alo.; 'w~ the Cover'~e' ~o,-~ and ~ Schedule
make up the ~ polL'y,
,,';
PROPERTY COVERAGES
Location: PerADflcat~m
Blanket Buildtag and Contents
Coinsu~ Percentage:
Vakjatjon Method:
Level of ~:
Agreed Value:
Businm Income with Extra Expense
Coimuran~ Percentage:
Level of Protection:
Agreed Value:
Maximum Period o~ Indemnity:
Exlwtded Period of indemrdty:
r-,ver=g= I imit
$39,814,278 < ....
- R~ment Cost
~ of Loss - Special
,-Yes
100%
'Yes
x
ADDITIONALPRO~~C~8
Special Floats' Form (IMIP030'I)
Special Deductible:
'$500
C.4weraae LImit
$52.15.107
Per Scttedub On Fib V'-r~ Company
Eqtdpm4~elkdla Coverage Forfit (IMIP0401)
Hmdwa'el..b'tiC
IVlata~
Extm~Lkr~
DeductS: '. / $250
Cnvm,.~eeLirnit
$538.186
$10,000
$10,000
Per Schedule On Re Wnh Company
~1,000
TO e846e?44 P.e4/84
APR 26'0e IE:I9 FR
LIABILITY COVERAGES
Governmental General Liability General Aggregate
Product~/~ted C)m Aggregate
p~ & Adv~ bV.y
Legal Liability Coverage- Real Property
G<~verqi~,
$7,000,000
'$5,000,000
'$5.0o0.000
'$10.C0d
..$50,cxx)
- $500,000
· $1
Pubac Officials Uabi~y
Anm~Aggr~gate
Each Person
Each Wrongful Act
Deductible
C~/.r-..,~ I knit
$6,0O0.000
$5,000,000
15,000,000
Enforcement Liability
AnnuaJ Aggregate
Each Person
Emch Wrongfu~ Act
Deducbtle
/$25,0O0
AUTOMOBILE COVERAGE
For Detaik See IMIP0201(05/97) GOVERNMENTAL AUTOMOBILE DECLARATIONS
CRIME COVERAGE
Theft, Disap~ ~ Desauction (Form C)
Deduc~Ue $0
CornputerFrmJd
Ded~ $100
PutraG Employee Dishonesty (Form O- Per Lc~s]
Deductible -$o
,~,~,v*r,WLLimi
1100,O00 '
$100.000
** TOT~L PPGE.004 ,~
EXHIBIT D
CITY'S CERTIFICATE
OF TOWNSHIP
ADDITIONAL INSUREDS
APR 88'88 [B:]8 FR TO ~8458744 P.~-,"84
?::::::: ACORP,
FR~R
Conscoo Aimk Ma~agm~,
I.O. Box 1910
dsr'm~Z IN &60S2
.pr.~.r~Nr.,.,. 33,7-e.1.7-5000
ff',I~URED "'
THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE C~RTIRCATE
HOLDER. THIS CERTIFYATE DOES NOT AMEND, ED(T~ND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
COMPANIE.S.._AFF0~DI_NG. COVERAGE
B
City of Carroll c~N~
~e Civic ~e ~v
C~I ~ 4~032 ~
:~~u~'~;'~;n:'::+".:':: ::':: :":.'~D:.~ .': ':':: .::'::..:.:: ::::::::::::::::::::::::::::::: ~':.',n~'::: :..~ :: ::.:'...::....':. :..:: :::': :';.". ....:""':'~:::~:: :::~:~r~:'."::'?:r:':'::?;~:~'.~:'': ~::~::' :"'::. ::' · '::'~.~::[' z/ff:.;~L~ :F .~.~.':.: :'.:~'?~ ~;.;';;'~:~:;:'; ;:
~RTIF~ MAY H I~UED ~ ~Y ~RT~N, THE Nq$~ ~F~D 8Y ~E P~L~S DE~D HERE~ ~ SU~ TO ~L ~ ~,
EXCLUS~S ~lO CG~Dff~ ~ S~H E~IE$. LlffiTS SHOWN MAY ~VE ~N RE~CEO BY ~ ~,
CO TYP~ 0~ INSURANCE POLICY NUMBER [ POLICY EFFECTPiE
LTR { 0ATE
~:Z C~~GS~~ Z~1390166 01/01/00
~':;':~;':".I~ --. ~ ~
OWNER~ & C~~S ~
AUTC, MOe~ UA, SILff'Y
Ally AUTO
' ALL ~DAUTOS
,-..._.
! NO~RDW~D AUTOS
_. J
--~ UMIRi t,.t,,A F(:~M
EM~OYER~ UAee,.ffY
THE INIOPRIIETOPJ r"--'
P~ECUTIVE
C,r, dLTC,,2 SHOULD~vOF*n-~,eOVf, DESOmeEO~S~C, kNCk'LLIDe~OPITHE
EXPlI:~k~ D,A~ THEREOF. THi I~$UtNG ~ANY WI,,L rdqOEAVOR TO MAIL
CZalr civi I formShip _L0_._ o~vs ,A, an'reN NOllOE TO THe Ce~TVr, AT~
10701 ]e Colleg'e, IUT FAILUFIE TOMAIL S, UCH NOTICE.~,tNc. LIMPQ$~NOOGUGATIONOR LIAB. ItfiY
Z~iitaa~ozis r~ 463eo OF ANY KIND UmON THE C:OMPANY, rTSAGF-Jn$OFILRe~RLeSe~TATMM'
AUTI~R~ R ..... ' .... "'
~i~;+;S~{f;..~..~:~:';:;iL 'i:!:.'::'!:'!i:.i' ::!::!:;;,. :::::::::::::::::::::::::::::::::::::::::::::::::::: C;:.U ';;..'.::'i':::i,.-:,::.:i. ~::.:: :..... '::.:.::..i.:,, ,.::: . ~r: :'.'.::.':;:i;;i.!'::. _. ..........:....._ .....
EXHIBIT E
DECLARATION PAGE
OF TOWNSHIP
LIABILITY POLICY ON
STATION =45
ThE CINCINNATI INSURANCE COMPANY
P.O. BOX 145496 CINCINNATI, OHIO 45250'5496
(~13) 870-2000
NEW ',
A Stock Insurance Company Previous Policy No.
COMMON POLICY DECLARATIONS
DECLARATIONS
POLICY NUMBER CPP 071 29 9].
NAMED INSURED CLAY TOWNSHZP GOVERNNENT CENTER
10701 N. COLLEGE AVENUE
ADDRESS ZNDZANAPOLZS, ZN 46280
State & Zip No.)
Policy Period: At 12~1 A.M., STANDARD TIME AT YOUR
MAILING ADDRESS SHOWN ABOVE FROM:
OS- 16-1999 TO:
/tncy FEARRZN ZNSURANCE AGENCY 13-784
CARNEL, ZN
LegalEntity/BusinessDescHption
GOVERNHENTAL ENTZTY
05-16-2004
IN RETURN FOR THE PAYMENT OF THE PREMIUM AND SUBJECT TO ALL THE TERMS OF THIS POL-
ICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY.
FORMS APPLICABLE TO ALL COVERAGE PARTS: (show numbera)
ZA102 12/96 ZA906 01/92 ZA4105ZN 01/99 ZA6137 03/97
ZL0156 07/89 ZL0158 06/89 NZZ371ZN 10/96 BESOZ 01/86
FHS01 06/96 6A501 10/92
MO~ Jig(
08-13-1999
(Date)
(Authorized Representative)
IN WITNESS WHEREOF this licy has been signed by our President and Secretary in the City of Fairfield
Ohio, but this policy shall not I~ binding upon us unless countersigned by an authorized representative ot
ours.
Secretary President
ORZGZNAL
IA 501 07 97 Page I of 2
TaECINCINNATI INSURANCE COMPANY
COMMERCIAL PROPERTY COVERAGE PART DECLARATIONS
Attached to and forming part of POLICY NUMBER: CPP 071 29 91 Effective Date: 05-16-1999
NamedInsured: ZS THE SAHE AS ZT APPEARS ON THE COHHON POLZCY DECLARATZON
Ite_..~m LocaUon(add~ss)
1, 10701 N, COLLEGE AVENUE
ZNDZANAPOLZS, ZN
COVERAGE PROVIDED
Item Coverage Limits Coin-
Surarlce
Covered
Cause
of Loss
OPTIONAL COVERAGES
Applicable only when an entry is made
Business Income
Indemnity
1'1 SUXLDXN6 2,800,000 90~ SPECXAL
1'1 SUSZNESS PERSONAL 345,000 90~ SPECXAL
PROPERTY
1'2 EHER6ENCY 6ENERATORS25,O00 90~ SPECXAL X
AND LXSHTPOLES
I- I-
Z Z
LU LUV
0 ,,,
Z (3 Nn, O O <1: Monthly Maximum Exiended
_ (J IZ _ ( ) Limit Pedod Period
(%) (x) (x) (x) (frguon) (X)
X
DEDUCTIBLE: $250.00 unless otherwise stated $ 500
MORTGAGE HOLDER Item:
FORMS AND/OR ENDORSEMENTS APPLICABLE TO THIS COVERAGE PART
FA4SO 01/98 FHZ01 01/98 CP01S2 07/96 ZP~ZOZN
07/98
....... FM 501 06 94
TUn CINCINNATI INSURANCE COMPANY
P.O. BOX 145496, CINCINNATI, OHIO 45250-5496
A Stock Insurance Company
COMMERCIAL GENERAL LIABILITY COVERAGE
PART DECLARATIONS
Attached to and forming pad of POLICY NUMBER: CPP 071 29 9X Effective Date: 05-Z6-X999
Named Insured:
LIMITS OF INSURANCE
EACH OCCURRENCE LIMIT $ 1,000,000
PRODUCTS-COM PLETED OPERATIONS AGGREGATE LIMIT $ 2 ~ 000 · 000
PERSONAL &ADVERTISING INJURY LIMIT $ 1~000~000
~(~) 0~ EXPLOSION DAMAGE LIMIT
, limit unless otherwise indicated herein:
ZS THE SANE AS ZT APPEARS ON THE COHHON POLICY DECLARATION
ANY ONE FIRE
$ REFER TO OA210 OR EXPLOSION
$ REFER TO OA210 ANY ONE PERSON
CLASSIFICATION
BROADENED COVERAGE
BUILDINGS OR FRENZSES
BI EXCEPTIONS TO
POLLUTANT EXCLUSION
CODE PREMIUM
NO. BASIS
A - Area
B - Payroll
C - Gross Sales
D- Units
E - Other
20290
61216 A 2S,OOO
204Z0
RATE
Products/ ALL OTHER Products/
Completecl Completed
Operations Operations
FLAT
CHARGE
23.002
ADVANCE PREMIUM
ALL OTHER
75
575
SO MF
TOTAL ANNUAL PREMIUM $700
The General Liability Coverage Part is subject to a $100
annual minimum premium.
FORMS AND/OR ENDORSEMENTS APPLICABLE TO THIS COVERAGE PART:
GAZ0Z 01/95 eAq018 10/96 CG22S6 11/85 CG2q09
GA2XO 01/95 CG2II6 ZZ/85 CG22~ 10/93 GA303
GA32Z 01/95 GA~78 IX/94
10/93
07/90
GA 501 10 92
EXHIBIT F
TOWNSHIP'S
CERTIFICATE OF CITY
ADDITIONAL INSURED
ON STATION =45
t ACORD.
PRODUCER
Fearrin Insurance Agency
' 111 N. Rangeline Road
P O. Box 126
'Carmel IN 46082
Phone: 317-846-4275 Fax: 317-848-4246
iINSURED
iNSR
LTR
CERTIFICATE OF LIABILITY INSURANC , _
08/26/99
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURER A:
INSURER B:
INSURER C:
INSURER D:
INSURER E:
Cincinnati
Insurance Co.
Cla Townshi Government Centr
107~1 N. Col[e e Ave
iIndianapolis I~ 46280
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCE POLICY NUMBER
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY CPP0712991
CLAIMS MADE U"] OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
AUTOMOBILE LIABILITY
'ANY AUTO
' ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
GARAGE LIABILITY
J J
' ANY AUTO
POLICY EFFECTIVE POLICY EXPIRATION
DATE (MMIDD/YY) DATE (MMIDD/YY)
05/16/99 05/16/04
LIMITS
EACH OCCURRENCE $ 10 0 0 0 0 0
FIRE DAMAGE (Any one fire) $ 5 0 0 0 0 0
MED EXP (Any one person) $ 10 0 0 0
PERSONAL & ADV INJURY $ 10 0 0 0 0 0
GENERAL AGGREGATE $
PRODUCTS- COMPIOP AGG $ 2 0 0 0 0 0 0
COMBINED SINGLE LIMIT
(Ea accident) $
BODILY INJURY
(Per person) $
BODILY INJURY
(Per accident) $
J
EXCESS LIABILITY
DEDUCTIBLE
j RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
J
A CPP0712991 05/16/99
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
* ADDITIONAL INSURED: CITY OF CARMEL
OTHER
BOILER & MACHINERY
PROPERTY DAMAGE
(Per accident)
AUTO ONLY - EA ACCIDENT
EA ACC
OTHER THAN
AUTO ONLY: AGG
EACH OCCURRENCE
AGGREGATE
E.L. EACH ACCIDENT $
E.L. DISEASE ~ EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
05/16/04 LIMIT 2000000
DEDUCTIBL 1000
J
CERTIFICATE HOLDER
__1
ADDITIONAL INSURED; INSURER LETTER: __
CITYO-1
j CITY OF CARMEL
- CIVIC CENTER, 1
CARMEL IN 46032
--- ACORD 25-S (7197)
CITY SQUARE
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
~ 0 DAYS NOTICE TO THE CERTIFICATE HOLD AMED TO THE
LEFT, BUT F O S SHALL IMPOS NO OBLIG O R LIABILITY OF
ANY KIND S R, ITS E OR REP ATIVES.
House Co ~ ~~
ACORD CORPORATION 1988