Fire Joinder Carmel/Clay CONTRACT FOR FIRE PROTECTION
BETWEEN THE CITY OF CARMEL, INDIANA, AND
CLAY TOWNSHIP OF HAMILTON COUNTY
1995
THIS AGREEMENT, made and entered into by and between the City
of Carmel, Hamilton County, Indiana, hereinafter called "City" and
Clay Township, Hamilton County, Indiana, hereinafter called
"Township" as of the 1st day of January, 1995;
WITNESSETH:
WHEREAS, the City and Township have heretofore entered into
contracts for fire protection of said Township; and
WHEREAS, said City and Township have agreed to continue said
fire protection arrangements for the additional period of one (1)
of January 1, 1995, and continuing through
year beginning as
December 31, 1995;
WHEREAS, the
Protection
and
City and Township have agreed that said Fire
shall not be discontinued until the 1996 Contract is
negotiated and ratified between the parties or until the Township
has retained alternate fire protection.
NOW, THEREFORE, it is mutually agreed by and between the
parties hereto as follows:
1. The City agrees to furnish fire protection service to the
residents of the Township outside the limits of the City, including
basic life support emergency service, the Communication Center
Contract for Fire Protection 2
Service and administer the "911 emergency service" (herein "Fire
Protection").
2. The Township hereby agrees to leave all of its fire
fighting equipment, trucks and accessories, and basic life support
emergency vehicle at the disposal of said City.
3. The City will continue to operate the four (4) stations
now in use and to operate the basic life support emergency vehicle
out of the station to be designated by the Chief of the Carmel Fire
Department.
4. The
Protection to
only monetary liability of the Township for Fire
the City will be to pay the contract payments as
hereinafter set forth. The proportionate share of the Township for
Fire Department budget shall be the ratio based upon the Township's
1994 assessed valuation compared to the City's 1994 assessed
valuation as they relate to the total of the two. The
proportionate share of the Township for the Communication Center's
budget shall be one-half (1/2) of the Communication Center's budget
multiplied by the ratio based upon the Township's 1994 assessed
valuation compared to the City's 1994 assessed valuation as they
relate to the total of the two.
5. The City agrees to maintain a minimum of eighty-one (81)
full-time, paid firemen at all times during the continuation of
this agreement, including a full-time, paid Fire Chief, twenty-
four (24) of said firemen to be on duty at all times, with at least
eight (8) full-time, paid firemen to be maintained at the Carmel
contract for Fire Protection 3
Headquarters Fire Station. In the event that firemen terminate
employment during the year, the City will continue to be in
compliance with this paragraph so long as it hires replacement
firemen within a reasonable time of the termination. The City
further agrees to maintain the Communication Center and administer
Emergency "911" services and make the same available to the
Township residents.
6. The City agrees to purchase all materials and supplies,
to pay all compensation to personnel and firemen, pay the costs of
the operation of said Fire Department and said Communication
Center, to carry all necessary insurance on firemen/personnel and
on all buildings and equipment of the City and Township, and to
save the Township, the Township Trustee and the Township Board
harmless from any and all liability. A copy of the Liability
Insurance Policy on the Fire Department and the Communication
Center shall be furnished to the Township and shall name the
Township, the Township Trustee and the Township Board as additional
assureds.
7. The City has provided to the Township a complete inven-
tory of all apparatus and equipment, together with a statement as
to its operating condition.
8. The City agrees to furnish monthly statements of all
operating expenses on or before the thirtieth (30th) day following
the end of each month. All 1995 Budgeted Amounts appropriately
encumbered by the City in 1995 and expended in 1996 shall be
Contract for Fire Protection 4
separately accounted for and treated as 1995 operating expense for
purposes of this Contract. On or before February 28, 1996, the
City further agrees to furnish a statement of all 1995 Budgetary
items, expenditures and encumbrances in a format which can be
reconciled to the contract amounts. The City shall repay to the
Township its share of unspent monies .contributed for Fire
Protection no later than July 15, 1996. In the event that the
State Board of Accounts Audit of the City of Carmel requires an
adjustment of the above computations, the Township or the City will
remit any amounts due as a result of the audit within thirty (30)
days of receipt of the Audit Report.
9. The entire budget for the Fire Department of the City and
of the Township in 1995 has been fixed at $6,051,267.00. A copy
of said budget is attached hereto as Exhibit "A". Of that amount
it is mutually agreed that the share of the Township should be
$2,553,635.00 (42.2%). In the event the expenditures in 1995 are
less than $2,553,635.00, the Township's pro rata share of the money
unspent shall be refunded as set forth in paragraph 8 above.
10. The entire budget for the Communications Center of the
City and of the Township in 1995 has been fixed at $787,481.00.
A copy of said Budget is attached hereto as Exhibit "B". Of that
amount it is mutually agreed that the share of the Township should
be $166,158.00 (42.2% of 50%). In the event the expenditures in
1995 are less than $166,158.00, the Township's pro rata share of
contract for Fire Protection 5
the money unspent
shall be refunded as set forth in paragraph 8
above.
11. In order to pay its
amount of $2,719,793.00, the
share of the above expenses in the
Township appropriated $2,719,793.00
and received State Tax Board approval of the appropriation in the
sum of $1,805,393.00 in its Fire Fighting Fund due to levy limits,
and by this agreement, the Township agrees to pay the entire
appropriation of $1,805,393.00 to the City as payment of its share
of the total costs of Fire Protection less any refund due it by
reason of money unspent out of the 1994 budget of the Carmel Fire
Department.
12. The Township further agrees to seek authorization to
borrow funds in an amount.not to exceed $914,400.00 to enable it
to complete the payment of the total sum of $2,719,793.00 payable
for its share of the costs of Fire Protection.
13. For and in consideration of the promises and agreements
herein and subject to the approval of all necessary state agencies
the Township does herdby agree to pay said City the total sum of
$2,553,635.00 (F~re Department)
Center) in the following manner:
$1,276,818.00 (Fire Department)
and
$83,079.00 '(Communication Center)
and $166,158.00 (Communication
on or before July 15, 1995,
or within one (1) business
day of the Township's
receipt of its tax draw
from Hamilton County,
whichever is later.
contract for Fire Protection
$1,276,817.00
and
(Fire Department)
on or before December 31,
1995, or within one (1)
business day of the
Township's receipt of its
tax draw from Hamilton
County, whichever is later.
$83,079.00 (Communication Center)
14. In the event that the City, based upon actual
expenditures, determines that the funds budgeted for Fire
Protection will not be sufficient to provide adequate Fire
Protection for the 1995 year, the City shall notify the Township
in writing no later than thirty (30) days prior to the need of
additional funding. The City shall provide to the Township actual
year-to-date expenditures compared to budgeted expenditures per
budget line item. Both the City and the Township shall review
these figures to determine whether savings are possible within the
total budget or whether an additional appropriation for the year
is necessary.
If an additional appropriation is mutually found to be
necessary, the Township shall, if funds are available, appropriate
sufficient funds to pay for its share pursuant to paragraph 4 above
within thirty (30) days. In the event that the Township does not
have sufficient funds available in the current year's budget, the
Township shall include the additional funds needed in the subse-
quent year's budget and shall promptly pay when funds are then
available.
Contract for Fire Protection 7
The Township shall be entitled to a refund of its pro
rata share of any unspent additional funds contributed to the City
pursuant to this paragraph 14 in the form of a cash refund as set
forth in paragraph 8 above.
15. In anticipation of a Contract for Fire Protection between
the City and the Township in 1996 and to assist the Township in its
budgeting process, the City agrees to include the Township in its
1996 budget discussions and send to the Township copies of
completed budgets as approved by the City Council for the Fire
Department and the Communication Center by September 1, 1995, and
the final budgets as approved by the State Board of Accounts by
January 10, 1996.
16. The parties agree that all requests for payments and/or
adjustments to payments pursuant to this Fire Contract shall be
placed upon a form approved by the Indiana State Board of Accounts
and certified according to Indiana Statute with respect to the
amount contained therein.
17. This agreement shall be in full force and effect as of
the 1st day of January, 1995, and continue through the 31st day of
December, 1995; provided, however, that the City shall continue to
provide the fire protection services set forth above until the next
contract for 1996 is negotiated and ratified between the City and
Township or until the Township has retained alternate fire protec-
tion. In the event that the City has provided Fire Protection in
1996 and a mutually acceptable contract is not reached between the
contract for Fire Protection 8
City and the Township for 1996, the Township shall reimburse the
City based upon the same formula utilized in this agreement based
upon 1995 assessed valuation.
IN WITNESS WHEREOF, the parties have hereunto set their hands
BOARD OF PUBLIC WORKS CITY OF-CARMEL
AND SAFETY H~
Ted Jo]
Attest:
Date:
~ nty, ~ndiana
Susan W. Jones, Clerk Treasurer
Date:
Approved Date: ~,/2J7////~'
CLAY 4NSHIP BOARD
CLAY TOWNSHIP
Hamilton County, Indiana
Da~e:~//7
410-10000 FULL Time RE;UL,~R
41.n-II000 PORT TI~E
410-12.000 OUERTI~E
41 0-I 2001 SCNEDULEB
41 O-I 200Z UNSC~!E~IJI. EO
q10-12003
410-2!000 E~PLGYER'S SH~RE OF SOC
~!O-2Z.000 [i1PLOYER'S SH~RE OF
410-Z300i UNZFO~E~
410-2300Z CIU[L[~N
4t0-26000 REFERE~ENT BENEFITS - F
~20-30i00 STATIONERY ~NO BP, ZNTEI)
4zo.- Oo OFFZCE SUPPLIES
470-31100 BOTTLEO GOS
420-31300 OIESEL FUEL
420-31~00 GOSOLINE
420-31500 OIL
BUGGET
3,206, 724.00
3%,913.00
272,050.00
~93,i88.Q.(L
6,206.
2~000:00
6~ 500. O0
950 OL)
6]50.00
% 000. O0
780. OO
' 2s 420':32000Z::~TiRES RNl] TUllES .: !:':: 5;500,00
'~ ('~ ~ q2Oj~2:~O0 ~:!~!G~RAGE RNO MOTOR SUPPLi ::::=:::= 2,750. O0
8 ~ q2O:~d6'~:~:~:~bZl::DI~ ,ATERr~LS z ': :' ":':I, 900, qO
- ,: -
420-36500 S~LT ~ND COLCIU~ 300 On
_ F~; 422-~7~0 REP~!R F~RFS :: ::: :~::::j??E::;>>E:;~::~>2Q~O00.O0
- ,~) 4ZO..3ECog S~6LL TeES AND HINDRE ~:~'=::~:~1,500.00
)'a2).~2Ctz:~'}~O_..OZ~C~_~.~!lE~Nq sm]P=~i::::::~:::::~1:'=
~ q20-390ol LIKENS 8 BLONKETS z, OoO:O0
~.) ~ q20-39002 REFERENCE HANUALS 500.O0
36 qPO-~gQll SPFCTAL AFPART~FNTAI SU 5,150
~2 q20-39099 OTHER ~ISCELLRNEOUS 5, QOQ.QO
.> ~i q30-qOqO0 CONSULTING FEES 500.00
4s 4~O;~O~OZ _~E~[~L. ~Ez!L.[~ Ca'J~SE~j~L .............
~ 4]0-~079~ OTHER ~EBICAL
,~ _ q30-q1901 FILM OEUELOP~[HT 600.~0
4e 4ZO-d190] S~FTWARF SlIPP.0RT 750
s~OOq T~ PER DIE~S 200.~
EXHIBIT
FUN OBJ BESCR[FTIOH 1995
BUBGET
BEPT:
q30-~O00
q3O-q~500
q30-q5001
430-q5002
~)30-47000
170 FIRE DEFT
TELEPHONE LINE AND TOLL
FAX LINE AND TOLL CHANG
INTERNAL M~IERIALS
PROMOTIONAL S SPECIAL P
UORK~EN'$ CO~PENSATIO~
10,500.00
430. QO
100.00
2,000.00
18,900.00
q30~)7560:~: GEH~RAL':iNSURANdE 83,900. O0
430~q8000 ELECTRICITY 24,500.00
430-q8500UATFR ~ND S~R ~,700 O0
q3O-qAOOO GAS N,OOQ.OO
430-50100 EUILBIHG REPAIRS & ~AIN 20,000.00 j
430-50101 TRASH COLLECTION ?200 O0
~9~3~q0~ :E' CO~i:R~T~B GROUNDS flazH I, 320. oo :~::
:=~3~:5~_::::CO~T:RRdED=:RADi~:~R~HTE 3,500.00 ::~
43~:56~ ::=:CoH~=D='cE:~H~HG SEA 3,000 do
q30-SQ~O0 OTHER CONTRACTED SERUIC 10,000.00
_ 5,061 O0 '
't...., ~ .v~ SOFTWARE 1,TOO GO
AUTG~G~ILE LEASE
~05T~qE .~TE~ .......... ~a.~ r~ ..
!:"..qZO-SR,l'QO .jLr~ER. FEES_.qH!!.. LICENSES__
4o 430=59000
~,,, 4~ 440-61000
42 4qO-AXO0~
~{ q40-6:]100
L,> 4o-63201
SPECIAL PROjECTS
BUILBIHC AND BUILDIHg I
rlIeNTTI)RF ANn F{XTURFq 8,310 O0
CI)~UNICATION EqUIP~EHI ~,0~0.00
H~RBWARE 5,604.00
2oo.oo 3 Y,
qqO-63SO0 GROUNDS MAINTENANCE 800. O0
440-64000 OFFICE EQUIPMENT 500. O0
................. _..
~:~:~:~0-67'3G~ OTHER EqUIPmENT
[; ~ 430-53099 OTHER RENTAL & LEASES 1,200.00
'~'~) ~ 430-55200 SUBSCRIPTIONS 4,656.00
a~ ~30-56003 SAFETY
c ) 3j q30-57001 TRRIHIHG FEES (INTERNAL 1,500.00
~s q~O-~ T~ZNTN~ FF~S (FXTF~I AOO O0
~ 3o) ~30-~70~,q iHSTRUCTIGH~L FEES (EXT 8,600.00
FY-FUNB: 9q 101 GENERAL FUND
TUN OSJ BESCRIPTION
8EPT: l~O FIRE OEPT
7:.
~'~ Co~FZ~En SPACE RESCUE
~40-670~90THEP~_~,QUIPMENT
q~0-69000 LIBRARY REFERENCE MATER
DEPT: 1~0 TOTfiL * * *
199~
~UBgET
300. O0
400.00
6,051.267,00
46
FUM OBJ DfSCRZPTION Ig~5
BUQCET
.
~lO-!OOCO FULL TI~E REGULfiR qG2,759.lg
410-~2000 OUERTi~E
qlO-2iQOO [~PLOYER'S SHARE OF SOC ~B, q61.08
qlO-?~OOO F~PLOYER'S SH~RE OF HEft
qI0-23000 EMPLOVER'S SH~RE OF PER 25,87Q.00
qlO-ZBQOO CLOTHIHG ALLOWANCE
q~O-lOQOO OFFIC!fL FnR~S 750
~ZO-ZO!OO ST~TIOHER~ AN~ PRIHTE~ 250.0~
420-~0200 OFTICE SUPPLIES 2,350.00
420-31100 BOTTLED GA~ 800 O0
~0:;:4~0-~'~00 :g~SQLINE 900,00
4~0-1i~60 ~Ti7 ::~:i:~ 150
420-32000 TIRES AHB TU~[S
420-32100 gaRA~E aHB ~OTOR SUPeLI
470-~000 8UI[BTN~ ~AT[RT~IS
~ C' ~:42D-lReO0 ::!:OfHER~i~:I/~:N~NCFSUPPi :::: 750 nO
_- q20-39OOO llISCELLANEOUS SUPPLIES
~ C' =! 420-~9002 RETEREHCE MANUALS 1,000.00
a~ 420-3~012 SRFETY SUPPLIES ~5 O0
slz:'~ZO-190~3 ELECTRONICS BOO.CO
(._'5 ~z:~20-3~:~]2 PGSTS& NAitD~A2E
3~ . q~.l,_.]~i fiTP;~)IC'PP I a~r~r:e ~ ~ict ~r
(.~, as 430-40701 EXfi~S ~OQ.O0
as 41n-42O~ P~TA~F AOO ~O
__:: .....
,,C) !!::!:i~j~qlaO2 TRAiN!N; TReUEL; LO~I 1,5OO.O0
a_.~o q30-qqOOO TELEPHONE LINE AND TOLL lO,50O.O0
L !L q30-qBOOO PRINTING, OTHER THAN OF
4~]O-q_~.~O~1 THTFRH~I MATFRT~I ~ %100 ~0
L_. ~_!:~i0-47CC0 $JORK.".EN'S CO~PE~S~iAu~
~s :i2%:.'.73~_GE.N_%t~L_IH~U~H[E ......... ~ inn ~C
4e q30-qBOOg EL[CTRICITV 9,520.00 '
L_ 4._Z q30-q8500 WATER AHD SEWER 500.00
~a 430-~900~ CAS 15~0 60
42;i:~:!!:iiiii~:~iP~EHT KEPAIRS & ~Al ::::::::::::::::::::::::::
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :s O oo :::?
~ 4]0-50S00 COHTRACTEO RADIO ~AINTE JY,500.O0
&! q, / o,--I,, 'TE'
,L'I FV-FU~'~D: 9't i,,'! GU~E~L FUNB
DEPT:
::
~30-BOGOO CO~TR.~CTED CLEANZNG SER
430-50~00 OT~!ER CONTRACTED SERUIC
430-51000 flUTO NEPfiIRS ~ fifilNTEHR
430-51500 fiAINTENRNCE CONTRACTS
410-5!501 EOII!PMENT
430-52600 AUTOMOBILE LEASE
4ZO-B2700 RIGHT-OF-NBY LEASE
~-5309g nTHER RENTAL & LEASES
430-55i00 PROMOTIONAL FUNDS
4~0-55~00 SUBSCRIPTIONS
4~0-57000 TRAIRINOSE~I~RS:
430-~7002 TRAINING FEES (EXTERNAL
~0-~700~ INSTRUCTIONAL FEES (EXT
4~0-~200 SPECIAL INUESTIOfiTION F
115 COmmUNICATION CENTER
J
BUDGET
1,0OO.OO
LOOO.O0
~00.00
::150:=00
1,000. O0
1,500. O0 :'!:
' __ ~ ~q0-63200 COfiPUTER EQUIPMENT
~ L:: 29 q40-63201 HARDMARE
q40-63202 SOFTWARE
~ qqO-69000 LIBRSRY REFERENCE fiRTIE .~._~
36 BEPT: 115 TOTAL * * * 787~q80 75