PIC/LEO/Liability for Disallowed Costsrlocal
143 Green Meadows Drive
Suite 2
P.O. Box 69
Greenfield, IN 46140-0069
Phone: 3171467-0248
FAX: 3171462-6340
TO:
FROM:
RE:
DATE:
MEMORANDUM
CIRCLE SEVEN LOCAL ELECTED OFFICIALS ~~ ~.
LANCE D. RATLIFF, EXECUTIVE DIRECTOR
PARTNERSHIP AGREEMENT
SEPTEMBER 12, 1996
Background: Recently all 15 local elected officials of the seven county area
approved a revision to the Private Industry Council/Local Elected Official
Partnership agreement concerning liability for disallowed costs. The agreement
does not specifically indicate how responsibility for any such costs would be
divided among the counties and cities. The Hamilton County Commissioners
requested that a method for doing so be added to the agreement. I have prepared
the following proposed addendum to the agreement which provides a method for
sharing cost responsibility based on the benefits received by each county,
specifically based on the number of county residents served.
Addendum to PIC/LEO Partnership Agreement
County and municipal entities will be equally responsible for costs originating in
their county. Joint costs will be allocated to each county based on the number of
beneficiaries in the county compared to the total number of beneficiaries in all
seven counties. Beneficiaries are persons participating in JTPA funded activities
during the program year.
Signature' ~ Date
alternative language please let me know.
Thank for your support of the Councirs programs.
cc Karen King, PIC Chairperson
PUT TuE FUTURE TO WORK
Sponsored by:
Interlocal Association
Equal Employment Opportunity
RECEIVED
SEP g 4 1996
BY:
Interlocal
. ~....~: ..
1499 Windhurst Way
Suite 120
P.O. Box 797
Greenwood, IN 46142
Phone: 317/882-7492
317/782-0337
FAX: 317/885-8658
~E PUT 'uE ~UTURE TO ~ORK
Sponsored by:
Interlocal Association
Equal Employment Opportunity
May 22, 1996
Dear Mayor Brainard:
The Department of Workforce Development (DWD) has requested changes in
the Private Industry Council/Local Elected Official (PIC/LEO) agreement to
more clearly reflect that final responsibility for the proper use of funds for JTPA
programs is with all the local elected officials in the seven county area. DWD is
also asking that all local elected officials sign the agreement. This is a change
from prior years when only the Chair's signature was required.
The PIC/LEO agreement designates who will administer and operate programs,
procedures for developing the job training plan of service, oversight responsibilities
for Council Members and Elected Officials, and liability for disallowed costs.
With respect to disallowed costs, the agreement states that Inte~ocal Association
assumes this liability. Interlocal Association has operated JTPA funded programs
in the seven county area for over 13 years starting on October 1, 1982 and the
local elected officials have not had to repay any disallowed costs.
In order to receive funding for the year beginning July 1, 1996 an acceptable
PIC/LEO agreement must be in place. I believe the current agreement which was
approved on March 21, 1996 would be acceptable if the word "may" is changed to
"will" in the last sentence of Section 6. Liability for Disallowed Costs and the
signature of each of the 15 elected officials is obtained. A copy of the current
agreement and of the proposed revision to Section 6 and revised signature page
are enclosed for your reference. The balance of the agreement as approved in
March is unchanged. I will be contacting you in the next few days to discuss this
change and to determine how to obtain the necessary signatures.
Please contact me (317-882-7492 EXT 309) if you have any questions or want
further information. You may also want to discuss the operation of JTPA
programs with your locally appointed Council members who are:
Karen King 846-7347, David Cox 773-1090, Larry Stork 773-0650 EXT238, Kay
Kelly 773-1308 EXT274.
Thank you for your continued support of the Circle Seven Training Council's
programs in your community.
Executive Director
Enc(2)
PIC/LEO Partnership Agreement
Page 4
Liability for Disallowed Costs
The Interlocal Association has financial liability for
disallowed costs under JTPA. The Interlocal Association
will repay disallowed costs from organizational resources.
The organizational resources of the Interlocal Association,
which are not employment and training grant funds, consist
of assessments levied on each member City by the Board of
Directors, and earnings from consulting contracts with
member cities. These resources are maintained in the
Interlocal Association General Fund Account. In the event
the amount of costs to be repaid exceeds the balance
available in the fund, the Interlocal Association Board of
Directors will determine the amount of any additional
assessments or charges needed from member cities to fulfill
repayment obligations. The State of Indiana will hold the
local officials responsible for repayment of disallowed
costs not paid by Interlocal Association.
October 21, 1996
Karen King
Private Industry Council
143 Green Meadows Drive
Suite 2
P.O. Box 69
Greenfield, IN 46140-0069
Re: Approval of Revision to PIC/LEO Partnership Agreement
Enclosed is a copy of the signed agreement approved by the Carmel
Board of Public Works on October 16, 1996. Please call if you
have any questions.
Sincerely,
Rebecca L. Wolf
Chief Deputy Clerk
cc: file, city atty,"
DLC/RLW/rlw