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3-21-22 CC Meeting Minutes1 COMMON COUNCIL MEETING MINUTES MONDAY, MARCH 21, 2022 – 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Council President Kevin D. Rider; Council Members: Laura Campbell, Sue Finkam, Adam Aasen, Anthony Green, Timothy Hannon, Miles Nelson, Jeff Worrell and Deputy Clerk Jacob Quinn were present. Councilor H. Bruce Kimball were not present. Council President Rider called the meeting to order at 6:00 p.m. AGENDA APPROVAL The agenda was approved unanimously. INVOCATION Pastor Ben Snyder, Carmel Friends Church, delivered the Invocation Council President Rider led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS Timothy Renick and Council President Rider recognized Rebecca Chike on her retirement from the City of Carmel. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL There were none. COUNCIL AND MAYORAL COMMENTS/OBSERVATIONS There were none. CONSENT AGENDA Councilor Finkam moved to approve the consent agenda. Councilor Nelson seconded. There was no Council discussion. Council President Rider called for the vote. The motion was approved 8-0. a. Approval of Minutes 1. March 7, 2022 Regular Meeting DocuSign Envelope ID: 342085EF-45C0-4F7A-8D0E-38F7973F2695 2 b. Claims 1. Payroll $3,260,111.29 2. General Claims $3,519,887.44 3. Wire Transfers $2,926,437.26 ACTION ON MAYORAL VETOES There were none. COMMITTEE REPORTS Councilor Worrell reported that the Finance, Utilities and Rules Committee had not met. Councilor Campbell reported that the Land Use and Special Studies Committee had not met but would be meeting on March 29th. OTHER REPORTS – (at the first meeting of the month specified below): Arnie Hanish, Carmel Audit Committee, gave an update on the committee. He also gave input on the role and scope of the committee as it is structured now. Mr. Hanish explained that in the private sector, an audit committee would have oversight responsibility for internal control processes, oversight into enterprise risk management activities and IT risk insight with a focus on cyber security. Based on the current scope, he and the committee would recommend the committee be dissolved. If the city would be willing to expand the scope, they would be more than willing to work on that with Council. Councilor Finkam gave background on the formation of committee. Councilor Hannon spoke in favor of expanding the scope of the committee. Ann Bingman, Controller for the City of Carmel, stated there are no know cyber issues and that has been reviewed by the auditors. Ms. Bingman also stated that if the Council does away with the Audit Committee, she and the auditors believe oversight should moved under the Finance, Utilities and Rules Committee. Matt Snyder, Clay Township Board, presented on projects the township is working on. OLD BUSINESS Council President Rider announced the Seventh Reading of Ordinance Z-670-21; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending the WestClay Village Planned Unit Development District Ordinance; Sponsor: Councilor Rider. Remains in the Land Use and Special Studies Committee. PUBLIC HEARINGS Council President Rider announced the First Reading of Ordinance Z-674-22; An Ordinance of the Common Council of the City of Carmel, Indiana, Rezoning of Parcels at 12895 Old Meridian Street, Carmel, from the Urban Core District to the C2/Mixed Use District. Councilor Campbell moved to introduce the item into business. Councilor Worrell seconded. Mike Hollibaugh, Director of Community Services, presented the item to Council. Council President Rider opened the public hearing at 7:06:30 p.m. DocuSign Envelope ID: 342085EF-45C0-4F7A-8D0E-38F7973F2695 3 Seeing no one who wished to address Council, Council President Rider closed the public hearing at 7:06:45 p.m. Councilor Campbell moved to suspend the rules and act on this tonight. Councilor Worrell seconded. There was no Council discussion. Council President Rider called for the vote. The motion was approved 8-0. Councilor Aasen moved to approve Ordinance Z-674-22. Councilor Campbell seconded. There was no Council discussion. Council President Rider called for the vote. Ordinance Z-674-22 was approved 8-0. Council President Rider announced the First Reading of Ordinance Z-675-22; An Ordinance of the Common Council of the City of Carmel, Indiana, Rezoning the old Carmel Shopping Center at 1017 West Main Street, Carmel, from the UC/Urban Core District to the C2/Mixed Use District. Councilor Campbell moved to introduce the item into business. Councilor Finkam seconded. Mike Hollibaugh, Director of Community Services, presented the item to Council. Council President Rider opened the public hearing at 7:11:25 p.m. Seeing no one who wished to address Council, Council President Rider closed the public hearing at 7:11:40 p.m. Councilor Campbell moved to suspend the rules and act on this tonight. Councilor Finkam seconded. There was no Council discussion. Council President Rider called for the vote. The motion was approved 8-0. Councilor Campbell moved to approve Ordinance Z-675-22. Councilor Finkam seconded. There was no Council discussion. Council President Rider called for the vote. Ordinance Z-675-22 was approved 8-0. Council President Rider announced the First Reading of Ordinance Z-676-22; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Flora Planned Unit Development District. Councilor Campbell moved to introduce the item into business. Councilor Finkam seconded. Jon Dobosiewicz, Nelson and Frankenberger, presented the item to Council. Alexia Lopez, Department of Community Services, presented to Council. Council President Rider opened the public hearing at 7:23:50 p.m. Seeing no one who wished to address Council, Council President Rider closed the public hearing at 7:24:10 p.m. Steve Pittman, Pittman Partners, answered Council questions. Councilor Rider referred the item to the Land Use and Special Studies Committee NEW BUSINESS Council President Rider announced the First Reading of Ordinance D-2619-22; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 6, Article 5, Division VIII, Section 6-158(d) of the Carmel City Code. Councilor Finkam moved to introduce the item into business. Councilor Campbell seconded. Councilor Finkam presented the item to Council. Councilor Aasen moved to suspend the rules and act on this tonight. Councilor Campbell seconded. There was no Council discussion. Council President Rider called for the vote. The motion was approved 8-0. Councilor Finkam moved to approve Ordinance D-2619-22. Councilor Nelson seconded. There was no Council discussion. Council President Rider called for the vote. Ordinance D-2619-22 was approved 8-0. . AGENDA ADD-ON ITEMS OTHER BUSINESS City Council Appointments DocuSign Envelope ID: 342085EF-45C0-4F7A-8D0E-38F7973F2695 4 Carmel Audit Committee (Term Expires 1/1/24, two-year term); One appointment. No appointment was made ADJOURNMENT Council President Rider adjourned the meeting at 7:38 p.m. Respectfully submitted, ____________________________________ Sue Wolfgang, Clerk Approved, ____________________________________ Kevin Rider, Council President ATTEST: __________________________________ Sue Wolfgang, Clerk DocuSign Envelope ID: 342085EF-45C0-4F7A-8D0E-38F7973F2695