Pitney Bowes/Mayor
~ioI oc...O?rY..'O~
ArfKOV EO. AS TO
FORM BY:
Ii Rental Accounl NLm""'r
Your Business Information: '111'1' Pitney Bowes I 60 I I I T T T I I I 4 I I
Full Legal Name of ll3ssee DBA Name of Lessee
ITY OF CARMEL MAYORS OFFICE
Billing Address City State Zip"A
I CIVIC SOUARE 3RU Fl.ooR CARMEL 1:< 46032-2584
Phone # lessee Coni act Name InvoicaAltn. of
\
Equipment Location (If different than billing address) City Slate Zip+4
I CIVIC SQUARE 3RD FLOOR CARMEL IN 46032-2584
Customer P.O. # Bill Loc. 1.0. lnstatlloc.1.0.
16745167862
CredtCard# Expire Dale Name On Card Type
Tax Exempt # Sales Tax (if applicable)
Fiscal Period RenterPO#
From: To:
Your Business Needs:
(X) Items to be Included In your Total Quarterly Payment.
Sllfl-Guard-ProvidcsneCeSSKTYcamcrmtcupdate.
~ }:qllipment Mllintcnllnce- Provides full service coverage including all part~ and lubor.
~ Software i\lninlenllnce. Pro~idel revision upgrndes and tcchnicallWiSlllllce.
~
~
Meier on L.ea!le. Provides simplified billing and includcl
_rcset(s) per year,
Qty Item EQuIpment Description
MllilSlrcamSolution-Z
I SBLP D;>.1300L
I IPOO 11ltclliUnk Interfllce.l PSD for DM300LlDM400L
I G800 InlelliLinkSubscription
I IFW5 151bl1llerfacedWeighing
I MP30 15/30 Ib Scalc.Plalfonn
I lFAE AccoulIling(50 [)cpl)Softwarc
I'll sa ram c
District Office
035
:5/3,,106
I I
1-800-322-8000
Account Rep.
4, PB Accepted By:
Tille: !J.s E
TennRental(Rev.3.12C.'
Your paym'ent Plan:
Initial Lease Term (In Months) 48
(Begin after any applicable interim usage period)
# of Months Monthly Amount
(Applicabletaxasnolincludad)
FirsI 48 $ 154
This lease is billed quarterly, your Tolal Quarlerly Payment is three
times the Monthly Amount
IJ Required Advanced Quarterly Lease Check of $0.00
[J Received.
Tax Exempt (certifica1e attached)
[J Support Services' Payment of jQ.
To be paid to vendor pursuant to sectiOn 21,
Equipment Vendor. Pitney Bowes
For Sales and Service Call
Date:
Rental Terms and Conditions
By your signanu-e as "R~nler. below, YOll requeslmal we rent 10 youlh equipment described aoove or on any
schedule allllched heretn (rhe "Equipment") for essentiall:o~mmental purposes iit consideration of your paymenl
to III of the amounts set forth in the Paymem Schedule, subject 10 the terms aorl wnditionl provided in this
Agrl:Cmel"l1. For purposes of this Acreement, llil payments set forth in the Payment Schedule shllil be referred to
as the "Totlli Payments_' The paymenls referred 10 in the PlIyml:flt Scl1cdule ocher chan the ""inlll Payment' shall
be referrcd 10 singularly IlS a "Period Payment" andcollCC:livcly IlSthe 'Period Payments" Your offer will be
binding on \IS when we ~ccept it by havinl: an authorized employee si!,'lI it, All payments hereunder shall be
payable onIYlouSDtourex&utiveoffice5unleSI wedire~1 yOll othetwise in writing
l. NON-APPROPRlATION. You warrant that you ha"o fWHilI available 10 pay the Teta! Payments until the end
ofyeur cwrenl fiscal period, and shall use yow besl efforts to ebll1in funds to pay the Total payments in each
subsequentfis~a1 period through the end of your lnitial Term. If your appropriation reque5tto your legislative
body, or funding authority ("Govel'lling Budy') for funds to pay the Tmal PlI}"ments is denied, you may terminate
this Agreement on the IlISt day of the filcal period fot which fund. ha~e been appropriated, upon (i) submission of
docwnentarion reasonably satisfactory to \l!I evidencilll! the C'JO'.eming Body's denial of an appropriation sufflcienl
10 conrinuc this Ag.eement for the ncxt succeeding fiscal period, and (ii) sBlisfuti onoflll]cJ!;ugllS/lTId
obliglllions Iffider this Agreement inculred lhrough the end of the fiscal period for which fund.! have been
appropriated, induding the return of the Equipment at yeur upense
Signature
Print Name
.'~fig:9 .~~
Stcvc
Date 1J!a1174:?<ro6
Title officer .
ThisleltSeandotherab'TeelllentsmayanlybechBngedbyrhepartiesinwrilin~
TERMS AIoID COl'iDI'I'I01ol
By your signature as "Rente~ below, you request that we rent to you the equipm ert described above or on anyscheduie attached hereto
~he "Equipment") for essential govemmental purposes in consideration of your pa)'nenl to us of the am ounts set forth in the Pa)'"ent
Schedule, sullject to the fenns and cond~ions prooided in this ~reement. For purposes of this ~reement, all payments set forth in the
paymenl Schedule sha~ be referred 10 asthe "Total Palmerts." The payments refened toin the Pa)'"ent Schedule other than the "FInal
Payment" shall be referred to singularly as a "Penod Payment" and cOllectill8ly as the "Penod Pa)'"enis." Your offer wll be binding onus
IIIIlen"'" accept it by having an authorized employee sign it. All payments hereunder shall be payable only to us at our executive offices
unless we direct you otherwise in wnting.
1. NON-APPROPRIATlON. You wanant that
)<<J have funds available to pay the Tdal
Payments urtil fhe end of your cunent fiscal
period, and shall use your best efforts to
obtain funds to pay the Total Pa)'"erts in
each subsequent tiscal penodthrough the end
of YOut In~ial Term. n your appropriation
request to your legstative body, or funding
author~y ('Governing Body') for funds to pay
tile Totat Payments is denied, you 10 ay
termin<le tills Agreement on the last day of
tile fiscal penod for which funds have been
appropriated, upon Q) submission of
documentation reasonably satisfactory to us
eoidenc"g tile Goveming Bodys denial of an
appropnation sufficient to continue tllis
~reemerrt for the next succeeding fiscal
period, and Qi) satisfaction (/ a~ charges and
obligations under this Agreemerrt incurred
through the end of the fiscal penod for which
funcls have been appropriated, including the
return 01 the Eqlipmenl <I your expense.
2. TERM. This ~reement shall comm ence on
the date of delivery of tile Equipment and shall
continue until the eanier 01: 4J termin<lion at
our option upon the occurrence of an evert of
default, or Qi) the occurrence of an event of a
non-appmpnation under Section 1, or ~ii) the
elq)iration of tile Initiat Rental Term and lour
payment of all ToIal Payments and other
sums due, and your Miiimenl of all other
obligations, underttis IlfJreement.
J. EQUIPMENT MAINTENANCE AGREEMENT
('EMAj. n you select Equipment
Maintenance, we Silal prooide, under the
EMA, maintenance and emergency repair
sen,ices on the Equipment, including new ill
equi'alent) partsrequired due to normal wear,
during nonnal business hours. We may
assess adddional houny charges tor seroice
performed Olrtside nonnal business hours.
Ser,ice and repairs due to negligence,
misuse, eldernal torees, loss of electrical
power, power lIuctuafion, use of supplies nof
meeting ourspecifications, or service supplied
11Y third parties are excluded. Consumable
supplies and rate program software 10'
elect,onic scales are not included under the
EMA.
4. SOn-GUARD AGREEMENT. n you select
SOFT-GUARD, you have subscnbed to the
SOFT-GUARD Rate Protection Plan with us,
and we shall prooide up to six (0) qual~ied
PROM or Disk replacements 4nedia) over a
twelve month pertod <I no additiona charge.
The SO FT -GUARD ~reement covers the
following types of events: Q) Postal or
carrier ra1e increases or decreases, ~i)
changes in senlice prooided by carriers (e.g.
required nelM report formats, or
geographical expansions), and Qii) all Zip
Cocie or zone changes. The tollowing types
01 events are not covered by the SOFT-
GUARD ~reement: ~) custom rate
changes, (Il) new classes of se,oice offered
by carrie,s, and n new PROMs or Disks
4nedia) needed to establisll a new home
Zip code due to a change in equipment
location.
~. SO nWARE MAINTENAN[;E
AGREEMENT ('SMA"). n)<lu select
SoItware Maintenance, we shatl pro.me,
under the SMA, at no add~ional charge, toll
free teiephone technical assistance relating
to softwa,e programs and updated 'uersions,
i.e., 1i)!B$ and minor enhancements
~xcludlng postal or canier rate changes) of
the licensed pmgram. II you are rerrting
addressing pmducts, the SMA pro>ldes
Addressing Software Update subscriptions
covering quarterly national and st<le
updates to the P~ney Bowes national
address directory, as '"ell as required
periodic and/Or random sdtware updates
needed to com ply w~h changes of Un~ed
Stales Postal Ser~ce regulations or
databa ses.
6. METER BILLING. If you select Meter on
Rental, you 11ave entered into a Postage
Met er Rentai IlfJreement. ReI er to your
Postage Meter Rental ~reemer~ for its
terms and condlions. Notwthsfanding
anything contained herein, any meter(s) will
at aU times reman our property.
7. AUTOMATIC PROM REPLACEMENT. n
)<lu did not select SOFT-GUARD, we shall
pro~de wtthout further request from you,
Automatic PROM Replacement, embodying
software ollate changes. You shall receive
notice when replacements become
availal~e, and may order replacement
PROMS .,henever tllere is a change in a
carriers ser~ce coverage. You agree 10
pay the then current list price for each
PROM onlered lor delivery with the
Equipment or supplied under the above
(P(X~ll~H,J )
TERMS AND CONDITION
9. COMPUTATION OF TOTAL PAYMENT. You
shall pay each and every Period Payment for'
Ihe entire InM. Rental Term, sUbject to the
Governing Bod!s rignt not 10 appropriate as
pro~ded in Section 1. nle amOtJnt of each
Period Payment is based on the cost of the
Equipmem, inclusive of all related expenses
~)Ius, at your request, any unpaid baanceslor
amounts due and/or to become due trom a
pre',ous Agreement less any producl
discountlaUowance, plus amounts due tor
additiona seNices selected by you, such as
EMA, son-Guard ~greEment, SMA, and Meter
On Rent.a). We may increase the Period
Payment as a resull of any imposition ot, or
increases in, taxes as prul~ded in Section '12
or Seclion 15, or meter remat charges. You
authorize Pdney Bowes Credd Corporation
rPB CG"), as our blUing and collectioh
agent, to charge tha Credd Card specified
on page 1 (the 'Credrr Card") on the due
date specWied in each in\JOice lor the ful
amount of each Period Payment.
Immediately after the charge, PBCC shal
nofily you at your Billing address specilied
on page 1 of each Period Pa)Tll em charged
against \he Credit Card. You authorize
PBCC 10 charge the first Tolal Palfuert
after Ihe Equipmem has been delivered by
us, and 10 cominue 10 charge the Credrr
Card lor Ihe entire tnrrial Remal Term of Ihe
.Agreemenl, subject 10 the Governing BOdy's
rigl~ not to appropriate as prouded In
Section 1,
10. PURCHASE 0 RDER USE. You may use a
Purchase Order to of tel' to attain use eI
Equipment, prouded hoy,ever, i a purchase
order is issued, none 01 is tems and
condrrions shall supplemem, amend, modly
or supersede the tems and conditions of
this Agleemem, nor shall any of its terms be
incorporated herein, aM rt shat not be
enective except with respect to Equipm ert
description, Equipment quanlity, Initial
Remal Term, Tolal paymems, Equipmert
location, and the request for the ancillary
seruces set lorth in Sections 3 -7.
11. INSURANCE. You are responsible for
Equipmem loss, danage or destruction lrom
any cause, whether or not insured. You
shall pro"ide, maintain, and pay for: (a)
insurance against Equipmenlloss, thaft, or
damage, for the tull replacemem val~e
Ihereof. wrrl) los s payal)1 e 10 us, and ~)
public liabilrry and property damage
insurance naming us as an additional
insured. No Equipm er1 loss, Ihaft or
damage shall relieve you of your obligalion
10 pay the Petiod Payments or any other
obligation underthis Agreemert.
12. TAXES; NO LIE NS. You shall payor
reimburse us, as we direct, lor all charges
and laxes incurred by us which are based
on or rneasured by this Agreemem, the
billing Of receiving 01 Telal paymems,
documematlon relating 10 this Agrearnert
~ncluding stamp taxes) and the sale,
purchase, ownership, renting, value
4ncluding personal property tlPe taxes).
Il"ssession, or' use ot the Equipment,
Meters, or sell.ware. You shall keep the
Equipment, meters, and sonware tree and
clear of all liens and encumbrances. Your
obligations under this. Section shal
commence upon AgreEm ent el/Bcution and
suru"" lennination or cancEllaion of this
Agreement.
lerms, except that Ihere shall be no charge lor
Ihe replacemem PRO M' issued within 90 days
aflerthe eqlipment instaffation.
S. WARRANTIES. 1I\Ie warrard the
Equipment, PROMs and Sonware covered by
this Agteanem (excludng consumable parts
and supplies) to be free lrorn detect in
material, workman'hip, 01 programm ing lor 90
days following inslallation. ~,dllring this time,
you have any problems ~ot resulting from
accident or misuse), we will repair or, at our
option, replace any SUCll detective item.
PROMs and sonware are programmed wrrh
rates and computation methods wncl) may I)e
spec~ic to a carrier or regulated by a
govemmem agency. ~ SUCll rales or methods
are changed by tha carrier or the agency
wrrn n .t hese 90 day.;, we will update or
replace affected P ROMs or Sonware to retlect
current rates and metl1Ods. We will assume
tile obiigaions state<! herein only n you
operate tile Equipmerd, PROMs and Sonware
In accordance wrrh their published operallng
instructions and onlylorthe ordinary purposes
for which they r"ere designed. THIS I S THE
ONLY WARPANTY APPliCABLE TO THIS
AGREEMENT, THE EQUIPMENT, PROMS
AND SOFTWARE, AfJD IS EXPRESSLY IN
liEU OF ALL OTHER WARRANTIES,
EXPRESS OR IMPliED, INCLUDING ANY
IMPUED WARR~NTY OF
MERCHANTABiliTY, FITNESS fOR A
PARTICUL~R PURPOS E 0 R ANY OTHER
iJlAPFANTY. REPAIR OR REPLACEMENT
OF THE EQUIPMENT IS YOUR SOLE
REMEDY FOR BREACH OF WARRANTY,
WE ASSUME NO RESPONSIBiliTY FOR
ANY DAMAGES INCURRED BY REASON
OF THE F~.ILURE OF THE EQUIPMENT,
PROMS OR SOFTWARE TO OPERATE AS
INTENDED, INCt.UDING INCIDENTAL,
CONSEQUENTIAL OR PUNITIVE
DAMAGES.
{PIII:1191UI
2
TER~IS AND CONDITION
13. DEFAULT. I you fall to pay when due any
amount required, or lall fo pertorm any other
Obligation under this /lgreement, we may, af
our option aM without demand or notice, take
one or any combination a! the following
actions: terminate this Agreement, lake
possession 01 the Equlpmert Qndudlng
meters), declare fhe entire amount a! all Tctal
Payments, and other amounts due anel fo
become due, for the then cunent fisca penod
for which funds have been aPllropn ated to be
ilnmedlatey due and payal)le, and pUlsue any
other remedy permitted by law or ., equly.
You will be responsible for all related
damages and legal and other costs and
e"Penses ~ncludlng reasonable attorney's
fees) incurred by us In enforcing the
pro\:lsions herein.
14. NOTICES. I'JI notices under this /lgreement
shall bemailed.Iirslclasspostageprepald.to
the recipient at its address on page one
herea!, or at SUCll other :address as each pany
may proude in ..iting from time to lime. Such
notices shall be effectl"" on 1I1e date they are
mailecf.
15. REPRESENTATIO NS; MISCEllANEO US.
You replesent and warrant that: @) you are
dtJy allhonzed to e,,"cute and deliver this
/lgreemerrt and all procedures have been met
so that 1I1ls /lgreement is legal, valid, binding
and enforceable against you; and you shall
not pennlt the ElfJlpment tOile used in a trade
or !Juslness a! any other person or ently; ~)
you shall use the Eqlipment only in the
manner specitied in the manuals and
instructions covenng the Equipment and, 81
your e~)ense, keep the EqtJpment in good
repair, condlion and lNorl'ing order; ~) you
shall timely file an intormation reporting return
(e.g. Form sros - GC or, as necessary, Form
sroS. G) with the Irtemal Revenue SeMce In
accordance with Section 1491~) a! the
Internal Revenue Code a! 19S", as am ended
~he 'COde"), and 1I1e regula ions thereunder,
and you hereby appoint us as youl /lgent lor
fhe purpose a! maintaining a reglstretion
system as required by Section 149(a) of 1I1e
Code; and you are (and sCrall continue to be) a
State or local governtn enf ent,y, andtha any
Ol)ligation arising out a! fhis !l(Jreement
constitutes an obligation by or on bel1<lf d a
state or pollical subdiusion tllerea!, within the
meaning ct Section 103 d the Code and tile
Ie gulatl ons thereunder. You ac knowledge
that this /lgreement is enteled into based on
the assum ption that tile interest portion a!
eacll Period Payment is net Inelunible in gross
income of tile OlNnel tIlerea! for Federal
income tax purposes under Section 103(8) a!
tile Code. A portion of each Penod Payment
YOIr shail pay includes Interest. ~ any interest
is determined nof fo be excludible from
gross income in accordance with Section
1 rota) 01 tile Code, your Period paym ert
sha~ be adjusted in an amount sufficient to
maintain our original atter tax ~eld utilizing
our consolidated marginal tax rate, whicil
adjusted Penod Payments you agree to pay
as provided in this Agreement, subject to
Secli on '\. The rete at INhich the interest
portion a! Period Payments is calcutated is
not intended to exceed the maximum rate or
amounl a! interest permlfed by app~cable
laO/. I such irterest portion exceeds such
maxim un ,tllen at our option, if permlted by
laIN, tile irterest portion wlll be reduced to
tile lega~y permitted ma~mun amount of
interest, aM any elO:ess 1J\i~ be used to
reduce the principal amourt a! your
obligation or be refunded .to you. This
."fIreement contains tile entire agreemer1 d
the parties concerning the subject matter a!
this Agreem ert. I'JI pnor commlments,
proposals and negotiations concerning tile
subject. matter ct t ilis Agreem ent are
merged into tilis /lgreement. This
/lgreement may only be amended, modified,
supplem ented or superseded by a wrltte n
agreement signed by both palties. No
pro~sion a! this /lgleement can be Waived
e>tept by our INntten consent. YOU MAY
NOT ASSIGN, TRANSFER, OR SUBLET
ANY INTEREST IN THIS AGREEMENT OR
THE EQUIPMENT WITHOUT OUR PRIOR
WRITTEN CONSENT. We silall not
transter or assign this Agreement, pro~ded
however, lNe m ay have Piney BONes Cred,
Corporetion service this /lgreemert tor us.
16. SECURllY AGREEMENT; PERSONAL
PRO PERTY. You grant to us, as the
Secured Party, a security interest In the
Equipmer~ and all additions, attachments,
accessions, and substlutions therefo
~xcludlng any meter~) fo which you do not
hold tile) and authorize us to file a financing
statement wlh respect to such secunty
interest. The Equiflnent shall remain
personalty and not rea~y.
17. OPTION. You sha~ have tile opion to
return the Equipment ~n Ihe same condition
as w'18n delivered fo you, reasonable ",ear
and tear e>o:epted) to us at the eM of the
Initial Rental Term and in consideration
theretor, we shell credl lU"r account in an
amount equal to your Final Payment. In
orclerto exercise this option, )"" m ust notify
us pnor to tile due date d your Rnal
Payment anti de~ver the Equipment fo LIS on
tile due date a! your Final Paymer~.
18. SURRENDER. I you delaun,
or ferm inate this /lgreement
by non-appropriation under
\POOlJl9lUJ
3
TER.IS Al"D CONDITION
Section!, you, at your ellpense,
shall return all Equipment IlY
delivering it 10 us in the same
condition as when dell\l8red 10
lOu, reasonable wear and tear
excepted, to slIch ,place or on
board sllcll carrier, pacKed for
shipping, as we may specify,
Until the Eqllipment is returned
,as 'reqLired above, allter,"s at
this .Agreemert remain in Effect
incllJdUlg, wnllOUt limitation, lOur
lPI~)[)19341 1
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obligalons to maKe payments
relating to lOur continued use
of the Equipment and to insure
the Equipment.
19. DOCUMENTATION FEE, II you and we
have agreed, a one4ime documentation tea
to co,er the Origination, sales, processing
and other costs associated with this
/\greement is included in lOur Equipmert
cosf and m ada a part of lOur Perio d
Payments.
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