Indiana Renovations, Inc./CFD
Indiana Renovations. 'Inc.
Fire Dept. - 2006
Appropriation #1120-501-00; P.O. #12492
Contract Not To Exceed $14,518.00
('Q'1tac-l # (Jl ~~PI6~~ i)O
FORM BY: -
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered
into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and
Safety ("City"), and Indiana Renovations ("Vendor").
TERMS AND CONDITIONS
I. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its
execution of same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using
City budget appropriation number 1120-501-00 funds. Vendor agrees to provide the Goods and
Services and to otherwise perform the requirements of this Agreement by applying at all times the
highest technical and industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City
hereunder shall be no more than Fourteen Thousand Five Hundred and Eighteen Dollars
($14,518.00) (the "Estimate"). Vendor shall submit an invoice to City no more than once
every thirty (30) days detailing the Goods and Services provided to City within such time
period. City shall pay Vendor for such Goods and Services within sixty (60) days after the
date of City's receipt of Vendor's invoice detailing same, so long as and to the extent such
Goods and Services are not disputed, are in accordance with the specifications set forth in
Exhibit A, are submitted on an invoice that contains the information contained on attached
Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions
of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total
cost of the Goods and Services provided by Vendor to City hereunder to exceed the
Estimate, unless City has previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform
to the specifications, samples and/or descriptions thereof furnished to Vendor by City and/or by
Vendor to and accepted by City, that the Goods and Services will be delivered in a timely, good
and workmanlike manner and free from defect. Vendor acknowledges that it knows of City's
intended use and expressly warrants that the Goods and Services provided to City pursuant to this
Agreement have been selected by Vendor based upon City's stated use and are fit and sufficient
for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same
("Effective Date"), and both parties shall thereafter perform their obligations hereunder in a timely
manner. Time is of the essence of this Agreement.
B pwcontracts2006 flfedeptllndi ano rcnovati nnsl wancare0519106
Indiana Renovations, loe.
Fire Dept. - 2006
Appropriation #1120-501-00; P.O. #12492
Contract Not To Exceed $14,518.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly fumish to City, in such form and detail as City may
direct, a list of all chemicals, materials, substances and items used in or during the provision of the
Goods and Services provided hereunder, including the quantity, quality and concentration thereof
and any other information relating thereto. At the time of the delivery of the Goods and Services
provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice
(including appropriate labels on containers and packing) of any hazardous material utilized in or
that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any
such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof,
by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at
Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of
this Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as
specified herein; (c) fails to make progress so as to endanger timely and proper provision of the
Goods and Services and does not correct such failure or breach within five (5) business days (or
such shorter period of time as is commercially reasonable under the circumstances) after receipt of
notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into
receivership, makes a general assignment for the benefit of creditors or dissolves, each such event
constituting an event of default hereunder, City shall have the right to (1) terminate all or any parts
of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with
an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the
protection of City and Vendor from all claims for damages under any workers' compensation,
occupational disease and/or unemployment compensation act; for bodily injuries including, but
not limited to, personal injury, sickness, disease or death of or to any of Vendor's agents, officers,
employees, contractors and subcontractors; and, for any injury to or destruction of property,
including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be
no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name
City as an additional insured on all such insurance policies, shall promptly provide City, upon
request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless
City from and against any and all liabilities, claims, demands or expenses (including, but not
limited to, reasonable attorney fees) for injury, death and/or damages to any person or property
arising from or in connection with Vendor's provision of Goods and Services pursuant to or under
this Agreement or Vendor's use of City property. Vendor further agrees to indemnify, defend and
hold harmless City and its officers, officials, agents and employees from all claims and suits of
whatever type, including, but not limited to, all court costs, attorney fees, and other expenses,
caused by any act or omission of Vendor and/or of any of Vendor's agents, officers, employees,
contractors or subcontractors in the performance of this Agreement. These indemnification
B pwcon tracts2006firedeptllndi ana renovations]wancare0519/06
2
Indiana Renovations, Inc.
Fire Dept. - 2006
Appropriation #1120-501-00; P.O. #12492
Contract Not To Exceed $14,518.00
obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations
and codes which may be applicable to Vendor's performance of its obligations under this
Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor
agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from
any such violation of such laws, orders, rules, regulations and codes., This indemnification
obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City
prohibiting discrimination against any employee, applicant for employment or other person in the
provision of any Goods and Services provided by this Agreement with respect to their hire, tenure,
terms, conditions and privileges of employment and any other matter related to their employment
or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age,
disabled veteran status and/or Vietnam era veteran status.
12. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement
shall not affect the right of such party to require such performance at any time thereafter, nor shall
the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any
succeeding breach of the same or any other provision hereof.
13. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise,
and shall not delegate its obligations under this Agreement without City's prior written consent.
14. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Vendor nor any of its officers, employees, contractors, subcontractors and agents are employees of
City. The contract price set forth herein shall be the full and maximum compensation and monies
required of City to be paid to Vendor under or pursuant to this Agreement.
15. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of
Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is
filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an
appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate
venue for and has jurisdiction over same.
16. 'SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance,
executive order or other rule of law, such term shall be deemed reformed or deleted, but only to
the extent necessary to comply with same, and the remaining provisions of this Agreement shall
remain in full force and effect.
B pwcontracts2006fi redeptJIndi ana renovations] wancare05/9/06
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Indiana Renovations, Inc.
Fire Dept. - 2006
Appropriation #1120-501-00; P.O. #12492
Contract Not To Exceed $14,518.00
17. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by
postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the
address specified herein;
If to City:
City of Carmel
One Civic Square
Carmel, Indiana 46032
ATIN: Douglas Callahan, Chief, Fire Department
Douglas C. Haney, City Attorney
Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Indiana Renovations, Inc.
12340 East 131 Sl Street
Fishers, Indiana 46037
ATIN: John Luken
Notwithstanding the above, notice of termination under paragraph 18 herein below shall be
effective if given orally, as long as written notice is then provided as set forth hereinabove within
five (5) business days from the date of such oral notice.
18. TERMINATION:
18.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon
notice to Vendor, immediately terminate this Agreement for cause, in the event of a default
hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay
for the Goods and Services to be provided hereunder. In the event of such termination,
Vendor shall be entitled to receive only payment for the undisputed invoice amount
representing conforming Goods and Services delivered as of the date of termination,
except that such payment amount shall not exceed the Estimate amount in effect at the time
of termination, unless the parties have previously agreed in writing to a greater amount.
18.2 Either party hereto may terminate this Agreement at any time upon thirty (30) days prior
notice to the other party. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount of conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not
exceed the Estimate amount in effect at the time of termination, unless the parties have
previously agreed in writing to a greater amount.
19. REPRESENT A TIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the
persons executing this Agreement have the authority to bind the party which they represent.
20. ADDITIONAL GOODS AND SERVICES
B pwcontracts2006fi rcdept/lnd i ana renovations 1 wancare0519106
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Indiana Renovations, Inc.
Fire Dept. - 2006
Appropriation #1120-501-00; P.O. #12492
Contract Not To Exceed $14,518.00
Vendor understands and agrees that City may, from time to time, request Vendor to provide
additional goods and services to City. When City desires additional goods and services from
Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the
time frame in which same are to be provided. Only after City has approved Vendor's time and
cost estimate for the provision of such additional goods and services, has encumbered sufficient
monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods
and services, shall such goods and services be provided by Vendor to City. A copy of the City's
authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
21. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph
18 hereinabove, this Agreement shall be in effect from the Effective Date through December 31,
2006, and shall, on the first day of each January thereafter, automatically renew for a period of one
(1) calendar year, unless otherwise agreed by the parties hereto.
22. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
23. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and
obligations set forth in Agreement.
24. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
25. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity
to obtain legal advice and assistance of counsel throughout the negotiation of this Agreement, and
enter into same freely, voluntarily, and without any duress, undue influence or coercion.
26. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the
entire agreement between Vendor and City with respect to the subject matter hereof, and
supersedes all prior oral or written representations and agreements regarding same.
Notwithstanding any other term or condition set forth herein, but subject to paragraph 16 hereof,
to the extent any term or condition contained in any exhibit attached to this Agreement or in any
document referenced herein conflicts with any term or condition contained in this Agreement, the
term or condition contained in this Agreement shall govern and prevail. This Agreement may only
be modified by written amendment executed by both parties hereto, or their successors in interest.
B pwcon tracts2006 fi redeptllnd ian a renovationsl wancare05/9/06
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Indiana Renovations, Inc.
Fire Dept. - 2006
Appropriation #1120-501-00; P.O. #12492
Contract Not To Exceed $14,518.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
INDIANA RENOVATIONS, INC.
By:
By:
.~
GENi ~. S~o1:>l((tilr-SS
Printed Name
r re.-S.
Title
Lori S..
Date:
eml)er /
q/",-Ob
I '"'" .,
Fill/TIN:
)511~ CiI>l1-Crol</
SSN if Sole Proprietor:
Date:
'Y-Y-av
Iana Cordray, IA
Date:
B pwcontracts2006fircdeptllndiana renovationsl wancare05/9/06
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3177701835 IN RENOVAT
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10:09
PROPOSAL
5n2/2006
Proposal Submitte<J To:
City of Carmel Fire Departtne
Station #3
Tony CoUins
3242 E. 106th Street
Cllrolel, Indiana
We hereby submit specificatio and estimates for: Bath Remodel.
PAGE 02/03
Page I of2
Proposal based on allowances noted. Customer is responsible for all costs over an above the allowance amount.
Freight on material not include . If applicable freight charges witl be added to flllal ~ent.
DBSCRIP'l1ON
Remove all fixture . Save speaker, towel dispenser and soap dispenser to
reuse.
Remove partitiona
Remove all tile an drywaU to studs on walls. Do not "'move ceiling.
Remove fiberglass hOWl'r and shower valve.
2 InsWI Della Manit r chrome sbower valve
3 Install new sbower . with ,tainless steel strainer
4 Install 5/8" fire c drywIlU and finish spackle and sand.
5 Fabricate sbower c b and relocate to enllu:ge shower out to filce of wall.
Install morte cultur d marble on top of curb.
Double float show floor with sand and cement with vinyl liner betWeen
6 layers and gravel weep holes. Slope to drain.
1nstaI1 cement bac board on .110,"", walls to ceiling. Fur out to meet
7 drywall.
Install tile on ,bow r walls up to ceiling and on both walls up to
8 oWroximalely 54" .
NoIe: proposal ed on tile allowance of$3.00 'q ft. Lay square.
9 InstaU I recessed ite china soap dish and I china comer caddy.
10 Setting material an Epoxy grout
Install coordinating 2"1<2" tile on shower floor. Note: proposal based on
II tile allowance of .50 sq ft.
12 Install Agalite frarn Ie.. ,ilver w/obscure glas, shower door.
Install 66" baked e amel panition wall with 'pprox. 37" hewail dOQf
13 between toilet and .
14 1nstaI14S" vanity. ole: proposal based on vanity allowance of$750.00
Install Tiffany matt cullllnd marble double bowl vanity top.
In,tall 2 Delta raue . Note: proposal based on faucet allowance of
$120.00 each
15 Paint bath walls an ceiling with Epo]Q' paint.
Install Mansfield A #475 white winal with new Sloan Royal J 86-1
16 llu,h valve.
17 Install Gerber 2503 white toilet with Sloan Royal # III nush valve.
Install now light ov r vanity ace.. Note: propos.' based on light allowan
18 of $120.00
19 Reinstall soap and wel dispenser and speaker
20 Install now mUror. ote: proposal based on mirror allowance of$200.00
21 lJutall Epoxy QIlllTl noar, to matcb otbeT bath, over existing tile floor
22 Maleri111 pick up an delivery included.
AU resulting w~te material will be removed from the premises
,4flowanJ:tt
MA TBRlAL
LABOR
$760.00
$180.00 5180.00
$60.00 $140.00
560.00 $140.00
$120.00 590.00
$100.00 $350.00
$120.00 $400.00
QlIowQ~ce $1.060.00 $2,628.00
$40.00 $40.00
$550.00 $400.00
a/lawancf'! $45.00 5240.00
5240.00 5140.00
$375.00 $400.00
allawance S750.00 $475.00
5300.00
Ql/owQ~ce $240.00
Ql/owQ~ce $/50.00 $500.00
$320.00 $210.00
$325.00 $210.00
allowance SIlO. 00 S\05.00
590.00
allowance Sl00.00 S105.00
S1350.00
S120.00
590.00
I "EXHIB'T ...t I (z-- It
I
I
'" """''' I'
I
aria! and labor - complete in ""cordonce with abov ispecificalions, fur the sum of:
Eighteen----OO/lOO Dollan ($14518.00) based 011 lloWllDcos as noted. Plus freight ifapplicable.
Payments to be made as folio I
55000.00 down, balance $951 .00 (plus or minus adjustmeot$ for allowances and fre ht ifapplicable) on completion. .
Approximate Completion Date: I
10:09
3177701835 .
PAGE
03/03
Page 2 of2
W. propo.e hereby to furnish
Fourteen Thousand Five Hun
Approximate Start Dale:
All material is guanmteed to
Any alteration or deviation fro
Wl extra charge over and aboy
Owner to carry homeowner's
Our work... lIl:e fully co
Authorized S~:
as specified. All work to be completed in a workm ~e manner """ording to .tandard practices.
above specification. involving extra e05l9 will be e ted only upon written orders, and wlll become
the estimate. All agreements contingent upon strikes, .\ccidents, or delays beyond Our oonlrol.
d other necess in.urance. Indiana Renov8lions In .lclllTies fullliability/comprehensive insurance.
y Wor 's mp 'on Insurance. I
Note: This proposal may be
ACCEPTANCE OF PROPOS L
The above prices, specification aod condition! are satisfactory and are hereby acce
specified. raymem will be me.. outlined above.
. You are authorized to dO the work as
Dale of Acceptance:
"EXHIBIT A- &( 'L
"
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Proj eel Name:
Invoice No.
Purchase Order No:
Person Providing
Goods/Services
EXHIBIT B
Invoice
Date:
Date Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
GRAND TOTAL
Signature
Printed Name
Goods
Cost Per
Item
Services
Hourly Rate/ Total
Hours Worked
City of CarUlel
Office of the
Clerk-Treasurer
September 8, 2006
Mr. John Luken
INDIANA RENOVATIONS, INC.
12340 East 131 st Street
Fisher, Indiana 46037
RE: Agreement for Purchase of Goods and Services
City of Carmel, Fire Department
No. 09.06.06.01
Dear Mr. Luken
On September 6, 2006, the Board of Public Works and Safety executed an Agreement for
Purchase of Goods Services with your company. A copy of the Contract is enclosed for your
records.
Please review the enclosed sample invoice, Exhibit B of your contract. Although we do not
require you to use this specific form, we do ask that you please submit the information requested
on the sample invoice in a similar layout when submitting an invoice for services rendered. This
format replaces any other form previously used by the City and is effective upon approval of your
contract. We appreciate your cooperation
If you have any questions or concerns, please do not hesitate to contact me at 317.571.2628.
S incere1 y,
Sandra Johnson
Deputy Clerk-Treasurer
......--
Enclosure
ONE CIVIC SQUARE CARMEL. iNDlANA46OJ2 317/571.2414
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