Vectren/City/4th & 3rd Project
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~ VECTREN
September 3, 2004
APPROVED AS TO FORM BY ~
City of Carmel
Attn: Mr. Mike McBride
One Civic Square
Carmel, In. 46032
Re: Vectren Energy Reimbursable Agreement for the SW 4TH & 3RD Ave Project
Dear Mr. McBride;
Enclosed please find all the documentation for the Reimbursable Agreement that will be required
between Vectren Energy and the City of Carmel for the above referenced project. The documentation
includes the following:
. A copy of the Reimbursement Agreement
. A copy the Relocation Drawing (attached as Exhibit "A")
. A copy of the Relocation Estimate (attached as Exhibit "B")
. A copy of the easements held by Vectren (attached as Exhibit "CO)
This Reimbursable Agreement needs to be signed and witnessed by Carmel's Board of Public Works.
Once this is completed please return the document to me and I will submit it to our officers for
signatures. I will forward to you a fully executed copy once all parties have signed it.
Please keep in mind our estimate is simply a good faith estimate for what we purpose to be the actual
work required to complete this project. Once the project is completed we will prepare a statement of
actual cost and request the actual accrued charges that were required to complete this work.
As your contractor is already in the process of rebuiiding this road, it would be nice to have this
Agreement approved as soon as possible. If you could provide to us in writing your intent to approve
the Agreement we could go ahead and proceed with our job layout.
I trust the information I have enclosed will allow you to move forward with this approval. Should you
require anything further of me, please feel free to contact me.
c:::~
(;:Janie Clark
From the desk 01.....
Cc:
Chris Wood, Vectren
Brad Eckerle, Crossroad Engineers
Joanie Clark
Construction Planning Department
Vectren Energy Delivel)l of Indiana
16000 AIlisonville Road
P.O. Box 1700
NOblesville, In. 46061
C>>fice:317-776-5532
Fax: 317-776-5553
e-mail: jldark@vectren.com
VECTREN REIMBURSEMENT AGREEMENT
.s-r" Notlell-16ee-
THIS AGREEMENT made and entered into this A11Ii dayof SspLLuli.Jer ~ ,2006,
by and between City of Carmel, Party of the First Part, hereinafter referred to as City of Carmel, and
Vectren Energy Delivery of Indiana dba as Indiana Gas Company Party of the Second Part,
hereinafter referred to as VECfREN.
WITNESSETH:
WHEREAS, City of Carmel desires to make certain changes, improvements and/or
adjustments to their property or facilities located at or near SW 4th Ave. & SW ~,d Ave.. Carmel.
INDIANA. hereinafter referred to as the "Project".
WHEREAS, said changes, improvements and/or adjustments will adversely affect Vectren's
operation and maintenance capabilities to its natural gas distribution system.
WHEREAS, due to said construction, certain adjustments, removals, alterations and/or
relocations of existing VECTREN facilities will have to be made as shown on Exhibit "A" attached
hereto and by this reference made a part of this agreement.
WHEREAS, it is in the best interests of both VECTREN and the City of Carmel for VECTREN
to make these adjustments, removals, alterations and/or relocations of its existing facilities with the
their regular construction and maintenance forces, or by a contractor(s) paid under a contract let by
Vectren.
NOW, THEREFORE, for and in consideration of the mutual covenant herein recited, both
VECTREN and the City of Carmel do herein agree as follows:
SECTION I
VECTREN agrees and covenants to the following:
To provide a complete and detailed drawing of the work that will be required by Vectren to adjust,
remove, alter and/or relocate its facilities in a manner that will allow Vectren to maintain and
operate its facility in an approved and acceptable manner, said drawing is referenced above and
attached to this agreement as Exhibit "A".
Page 1 of 5
To complete with its regular construction or maintenance crew and personnel at its standard
schedule of wages and working hours, or by a Vectren approved contractor(s), the necessary
adjustments, removals, alterations and/or relocations to its existing facilities as shown in Exhibit
"A". The preliminary cost estimate thereof being $16,224.00, as shown on the estimate attached
hereto and marked Exhibit "B" which said Exhibit "B" is hereby made a part of this agreement.
To keep accurate and complete records of all the work and charges required to complete the work
detailed in Exhibit "A" and to make these documents accessible to the City of Carmel or their
auditors for a period of (3) three years from the date final payment is received by Vectren.
Should these records be audited and discrepancies found that resulted in an overpayment
by the City of Carmel, such over payment refund shall be authorized for repayment to the
City of Carmel within 60 calendar days from the day the discrepancy is discovered, provided
that both Vectren and the City of Carmel concur that an over payment has been made.
To provide to the City of Carmel a written explanation if the total project charges exceed the
estimated project estimate shown in Exhibit "B" said written explanation will be provided to the City
of Carmel in a timely manner though it is to be understood that some project discrepancies may not
be identified until the time of final billing.
SECTION II
The City of Carmel agrees and covenants to the following:
To reimburse to V ectren the actual cost incurred by VECTREN to make the necessary adjustments as
detailed in Exhibit "A" of this Agreement that good faith estimated amount being $16,224.00. Such
costs will be summarized and presented to the City of Carmel in a form similar to that shown in
Exhibit "B". The City of Carmel agrees that payment to VECTREN will be made within 60 calendar
days, in one lump sum payment, from the date the request for payment is received.
SECTION III Neither VECTREN nor the City of Carmel, its contractor(s) nor
subcontractors, if any, shall discriminate against any employee or applicant for employment, to be
employed in the performance of this contract, '^~th respect to his hire, tenure, terms, conditions or
privileges of employment, or any matter directly or indirectly related to employment because of his
race, color, religion, national origin or ancestry. Breach of this convening may be regarded as a
material breach of the contract.
Page 2 of 5
f.
SECflON IV The City of Carmel, its employees, agents and representatives, shall
indemnifY, protect and hold harmless VECTREN from and against any and all legal liabilities and
other expenses, claims, costs, losses, suits or judgments for damages, or injuries to or death of
persons or damage to or destruction of property (hereinafter "Claim"), arising out of intentional
to~ou~~~":S:";"'iRg But sf t~.Q .......n+..;~I1~~g Q" co....1", n~gJig9nnn ^f the City of Carmel, its employees
or agents or contractors, in relation to or in connection with any work performed or to be performed
pursuant to this Agreement, provided, however, that where VECTREN is guilty of negligence with
respect to the occurrence or occurrences giving rise to the Claim, the City of Carmel shall have no
duty to indemnifY, protect, or hold harmless VECTREN.
SECflON V The City of Cannel, its contractor(s) and subcontractors, if any,
shall abide by all terms and conditions ofVECTREN, and/or other Hamilton County agencies for
the Project including, but not limited to, State, County and Municipal authorities, the United
States Army Corps of Engineers, Indiana Department of Environmental Management, and
Indiana Department of Natural Resources.
SECflON VI No portion of this Agreement shall become legally binding until
said Agreement is fully signed and executed by both parties.
IN WITNESS WHEREOF, the parties hereto separately and severally have caused this instrument
to be executed in their respective names by and through lbeir duly authorized company officials and/or
property owners.
Page 3 of 5
ACKNOWLEDGMENT
Vectren Ene
Eric J Ice Presi ent Energy Delivery
(Sign ture of Company Official)
/-,~ .:r s:;/C<. c ~
Eric J. Schach
(Company Officials Name Printed or Typed)
ATIEST:
State of Indiana County of \J..'v~<--'M SS:
Before me, the undersigned Notary Public in and for said County, personally appeared
Eric J. Schach. Vice President - Enenrv Deliverv
(Name and Offices of Company Official)
Such Official being a duly authorized representative ofVectren Energy Delivery of Indiana dba as Indiana
Gas Company and acknowledged the execution of the foregoing contract on this ~ day of ~'iwx-.
2001.0.
Witness my hand and seal the said last day.
\ ~\:v..~ 0).x:\\~~
(Notary Public)
&'>~\J ~. 't\\'o~c\-.
(Notary Public, Printed or Typed)
\0a.v-"" c..~
County of Residence
My Commission Expires:
\J~\:,e.- "\-' -;J>C;>'t
.
Page 4 of 5
ACKNOWLEDGMENT
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The City of Carmel
. nature of Company Official or roperty Owner)
(7")/ fit P-...5 ;3 fll? /,)t/ 4R D
(Company Officials or Property Owners Name Printed or Typed)
ftf/!-YOK>,
(Company or Property Owners Officials Position)
fillfIL-J-ff ,) J3uak.e.-
i1J en! 4e
ATTEST:
Onthis IStt- day of A~ ,2~thereappearedbeforeme,aNotary
,
Public,
(Name and Offices of Company Official or Property Owners)
Such Official being a duly authorized representative of P AR1Y 1 or the Property Owners
and acknowledged the execution of the foregoing contract on this /r day of Ai~200~.
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Witness my hand and seal the said last day.
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(l. ~>>~ '..--.' ""',/
(Notary Public) . "",.".....,,-.,'
r. Ann /)rwLS
(Name Printed or Typed)
N'AAL/ / hIA...J
(County of Residence)
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My Commission Expires:
,tf /19 /t; t'
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~ VECTREN
9/11/2006
SW 4TH AVENUE
@
, SW 3RD AVENUE
PROJECT
EXHIBIT "A"
VECTREN ENERGY
RELOCATION DRAWING
1 PAGE
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9/11/2006
SW 4TH AVENUE
@
SW 3RD AVENUE
PROJECT
EXHIBIT "B"
VECTREN ENERGY
COST ESTIMATE
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9/11/2006
SW 4TH AVENUE
@
SW 3RD AVENUE
PROJECT
EXHIBIT "C"
VECTREN ENERGY
EASEMENTS
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