Sensory Technologies/Admin
Sensory Technologies
Administration Department -2007
Appropriation #1205515; P.O.#15938
Contract Not To Exceed $1,810.00
APPROVED~ TO
fORM 8Y:
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and
entered into by and between the City of Carmel, Indiara, acting by and through its Board of Public Works
and Safety (hereinafter "City"), and Sensory Technologies (hereinafter "Professional").
RECITALS
WHEREAS' City owns and is responsible for the operation and maintenance of its property,
personnel, public works and infrastructure; and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing
responsibilities; and
WHEREAS, Professional is experienced in providing and desires to provide to City the
professional services ("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, City and Professional mutually agree as follows:
SECTION I.
INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
-"
SECTION 2.
SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in
attached Exhibit A, incorporated herein by this reference.
2.2 Professional understands and agrees that City may, from time to time, request Professional to
provide additional or modified Services, the scope of which shall be, as requested and defined by
the Mayor or his duly authorized representative and attached hereto in the order approved by City.
2.3 Time is of the essence of this Agreement.
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Sensory Technologies
Administration Department -2007
Appropriation #]205515; P.O.#]5938
Contract Not To Exceed $1,810.00
SECTION 3.
CITY'S RESPONSlBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the
Services requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all
data so provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required
for Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 1205 515
funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all
matters regarding the Services.
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any
applicable time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and
lawful standards as accepted in the industry.
..--
SECTION 5.
COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be
no more than One Thousand Eight Hundred Ten Dollars ($1,810.00) (the "Estimate").
Professional shall submit an invoice to City no more than once every thirty (30) days for Services
provided City during the time period encompassed by such invoice. Invoices shall be submitted on
a form containing the same information as that contained on the Professional Services Invoice
attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for
all undisputed Services rendered and stated on such invoice within sixty (60) days from the date of
City's receipt of same, or be subject to a late charge of one percent (1 %) of such unpaid and
undisputed invoice amount for each month same remains unpaid.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to
exceed the Estimate, without City's prior written consent.
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Sensory Technologies
Administration Department -2007
Appropriation #1205515; P,Q,#15938
, Contract Not To Exceed $1,810,00
SECTION 6,
TERM
Subject to the termination provisions set forth in Section 7, I hereinbelow, this Agreement shall be
in effect for one (I) year after its Effective Date from the Effective Date through December 31,
2007, and shall, on the first day of each January thereafter, automatically renew for,a period of one
(I) calendar year, unless otherwise agreed by the parties hereto,
SECTION 7, .
MISCELLANEOUS
7, I Termination.
7,1.1 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City or Professional, without cause, upon thirty (30) days' notice.
7,1.2 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City, for cause, immediately upon Professional's receipt of City's "Notice
To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete
compensation hereunder, Professional shall be paid for all such Services rendered and
expenses incurred as of the date of termination that are not in dispute, except that such
payment amount shall not exceed the Estimate. Disputed compensation amounts shall be
resolved as allowed by law.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners and successors in
interest are bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Partv Beneficiaries.
Nothing contained herein shall be construed to give rights or benefits to anyone other than the
parties hereto.
7.4 Relationship,
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Professional nor any of its agents, employees or contractors are City employees, Professional shall
have the sole responsibility to pay to or for its agents, employees and contractors all statutory,
contractual and other benefits and/or obligations as they become due. Professional hereby warrants
and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by
City asa result of any claim for wages, benefits or otherwise by any agent, employee or contractor
of Professional regarding or related to the subject matter of this Agreement. This indemnification
obligation shall survive the termination of this Agreement.
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Sensory Technologies
Administration Department -2007
Appropriation #1205515; P,Q,#15938
Contract Not To Exceed $1,810.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of
Indiana such insurance as is necessary for the protection of City and Professional from all claims
under workers' compensation, occupational disease and/or unemployment compensation acts,
because of errors and omissions, because of bodily injury, inCluding, but not limited to,. the
personal injury, sickness, disease, or death of any of Professional's employees, agents or
contractors and/or because of any injury to or destruction of property, including, but not limited to,
any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set
forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30)
days' prior written notice to City.
7.6 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event
such a lien is filed and Professional fails to ren:lOve it within ten (10) days after the date of filing,
City shall have the right to payor bond over such lien at Professional's sole cost and expense.
7.7 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions
of this Agreement, including Professional's warranties; (b) fails to perform the Services as
specified; (c) fails to make progress so as to endanger timely and proper completion of the
Services and does not correct such failure or breach within five (5) business days after receipt of
notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition
for receivership, makes a general assignment for the benefit of creditors or dissolves, each such
event constituting an event of default hereunder, City shall have the right to terminate all or any
part of this Agreement, without liability to Professional and to exercise any other rights or
remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of
which being hereby incorporated herein by this reference, to keep all of Professionals' required
professional licenses and certifications valid and current, and to indemni fy and hold harmless City
from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from
any failure by Professional to do so. This indemnification obligation shall surVive the termination
of this Agreement.
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Sensory Technologies
Administration Department -2007
Appropriation #1205515; P.O.#15938
Contract Not To Exceed $1,810.00
7.9 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees and
agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all
damages, costs, expenses and attorney fees arising out of any intentional or negligent act or
omission of Professional and/or any of its employees, agents or contractors in the performance of
this Agreement. This indemnification obligation shall survive the termination of this Agreement.
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall
comply with all existing and future laws prohibiting discrimination against any employee,
applicant for employment 'and/or other person in the subcontracting of work and/or in the
performance of any Services contemplated by this Agreement with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to employment,
subcontracting or work performance hereunder because of race, religion, color, sex, handicap,
national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
7.11 Severabilitv.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of
competent jllrisdiction, that provision shall be stricken, and all other provisions of this Agreement
that can operate independently of same shall continue. in full force and effect.
7.12 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this
Agreement shall be written and either hand-delivered or sent by prepaid U.s. certified mail, return
receipt requested, addressed to the parties as follows:
CITY:
Jeff Barnes, Facilities Coordinator
City of Carmel.
One Civic Square
Carmel, Indiana 46032
Douglas C. Haney, City Attorney
Department of Law
One. Civic Square
Carmel, Indiana 46032
PROFESSIONAL:
Sensory Technologies
6951 Corporate Circle
Indianapolis, Indiana 46278
ATTENTION:
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Sensory Technologies
Administration Department -2007
Appropriation #12055\5; P.O.#15938
Contract Not To Exceed $1,810.00
/
Notwithstanding the above, City may orally provide to Professional any notice required or
permitted by this Agreement, provided that such notice shall also then be sent as required by this
paragraph within ten (10) business days from the date of such oral notice.
7.13 Effective Date.
The effective date ("Effective Date") of this Agreement shall be January 1,2007.
7.14 Governing Law; Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the
City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they
. waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in
Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has
jurisdiction over same.
7.15 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in
any way affect the rights of such party to require such performance at any time thereafter.
7.16 Non-Assignment.
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder
without City's prior written consent.
7.17 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the
subject matter hereof, and no prior agreement, understanding or representation pertaining to such
subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement.
may be amended, added to or subtracted from except by an agreement in writing signed by both
parties hereto and/or their respective successors in interest. To the extent any provision contained
in this Agreement conflicts with any provision contained in any exhibit attached hereto, the
provision contained in this Agreement shall prevail.
7.18 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that
any person or entity executing this Agreement on behalf of such party has the authority to bind
such party or the party which they represent, as the case may be.
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Sensory Technologies
Administration Department -2007
Appropriation #1205515; P.O.#15938
Contract Not To Exceed 51,810.00
7.19 Headings.
All headings and sections 'of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.20 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an
opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and
enter into same freely, voluntarily, and without any duress, undue influence or coercion.
7.21 Copyright.
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position
questionnaire, compensation and classification plan and reports are copyrighted. City agrees that
all ownership rights and copyrights thereto lie with Professional, and City will use them solely for
and on behalf of its own operations. City agrees that it will take appropriate action with its
empioyees to satisfy its obligations with respect to use, copying, protection and security of
Professional's property.
7.22 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in
performing the services under this agreement. Such personnel shall not be employees of or have
any contractual relationship with City. All of the services required hereunder will be performed
by Professional or under his supervision and all personnel engaged in the work shall be fully
qualified to perform such services.
7.23 Records and Inspections
. Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this agreement. City shall
have free access at all proper times to such records and the right to examine and audit the same
and to make transcripts there from, and to inspect all program data, documents, proceedings and
activities.
7.24 . Accomplishment ofProiect
Professional shall commence, carryon, and complete the project with all practicable dispatch, in a
sound economical and efficient manner, in accordance with the provisions thereof and all
applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate
to ensure that the work involved is properly coordinated with related work being carried on within
City's organization.
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Sensory Technologies
Administration Department -2007
Appropriation #1205 515; P.O.#15938
Contract Not To Exceed $1,810.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
SENSORY TECHNOLOGIES
BY:
'P'#
Authorized Signature
Printed Name: .~V' d- &6'<<'~
Title:~. M #J~'
\. Fill/TIN: #0 - t( 1-/15)' 77;2
Lori s. Watso
Date:
emb7~ J.
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SSN if Sole pzrietor:
Date: /,;;.// ~
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. . Proposal. .
Project Number: 30217
10/27/2006
sensorytechnologiesN
A MARKEY'S VIDEO IMAGES COMPANY
For I
City of Carmel
On-Site System Analysis
6951 Corporate Circle
Indianapolis, IN 46278
317-347-5252 Fx 317-347-5262
Prolect Site. I
* * Proposal * * to ,
City of Carmel
1 Civic Square
Cannel, IN 46032
City of Cannel
Jeff Barnes
Tel: 317-571_244B
1 Civic Square
Cannel, IN 46032
Tel: 317-571-2448
I Mfr.Part No. Qty Description Unit Price Extended
Service Agreement
Valid 1/1/2007 - 12/31/2007
Council Chambers
One Year Service Agreement - Help Desk Priority
Valid 1/1/2007 -12/31/2007
2,450.00
2,450.00
Service Agreement Includes:
1. On-site LaborNisits due to faulty equipment
Response time 8 business hours
2. Heip Desk Priority Service
3. One Preventative Maintenance Trip per year
4. Repair Materials and Equipment will be additional
-8 System Analysis - On-Site (Credit back to Customer)
-640.00
'-. --'
~EXHIBIT k!~~HX~~,
This * . Proposal. * is Valid for 60 Days,
Project Total:
$1,810.00
Signature:
Date:
10/2712006
Sensory Technologies Project: 30217
Page 1 011
~
sensory technologies
... MIJll(EY'S vtOEO IMAGlS COMJIAHV
Service & Maintenance Agreement
Date:
Contract #:
Term:
Customer:
January], 2007
302]7
One Year
City of Carmel- Council
Chambers
TVDe of contract:
Preventive Maintenance and Service Contract with Priority Help Desk
Details of coverat!e:
Preferential service including Telephone Response, Corrective Service calls and Emergency Service calls
as detailed below.
Hours of coverat!e:
Monday through Friday 8:00am to 5:00pm excluding the following holidays: New Years Day, Memorial
Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.
ReSDonse time:
I. Telephone Response contact within two (2) hours.
2. Corrective Service will be responded to within eight (8) business hours.
Preventive Maintenance:
This agreement covers quarterly preventive maintenance service calls including one (I) per year/ per room.
Calls should be scheduled by the client at least two (2) weeks prior to requested visit. The quarterly
preventative maintenancel service call will include cleaning, adjustment, alignment and checking as needed
to ensure proper system operations.
Corrective Service:
This agreement includes unlimited Corrective Service calls per year.
Teleohone SUODort:
Trained support personnel will also be available via phone assistance to help client identifY and resolve
issues. If the problem cannot be resolved, a corrective or emergency call will be scheduled.
Snare/Renlacements:
If the equipment cannot be repaired by an on-site technician, the equipment can either be sent to the
manufacturer for repair or it can be replaced. The client will receive a quote with the manufacturer's repair
fees. The client will also receive a quote for a replacement item. The equipment will be ordered or repaired
only upon client approval and fully billed to the client.
In the event a piece of equipment must be removed from the site for repair, the client will be provided with
an option to order a new replacement. It will be ordered only upon client approval and fully billed to the
client account. The client will not receive a "loaner" piece of equipment.
"EXHIBIT -A "l() "
Definitions
Preventive Maintenance - Routine operational testing as is applicable to a given system including cleaning
and alignment of optics, cleaning of video and audio heads, convergence of predetermined projector inputs,
check and adjust phasing and color, and an overall check of the system operation.
Corrective Service - A scheduled service call to address a specific issuel problem requiring a response
within 24 working hours.
Maintenance Agreement
Exhibit A
(Service Rates)
Normal Service Rate
8:00am -5:00pm Monday through Friday, (per hour, port to port)
Overtime
Rate per hour, (port to port)
Sundavs and Holidavs'ocr hour
Teleohone SunDor! ocr Quarter
Parts & shiooine:
Execotions:
$90,00
$135.00
$180.00
No Charge
(To be determined)
t. If the system under this agreement is not made available to the contractor serviceman per
schedule, the maintenance will postpone to the next scheduled visit, (or) an additional service
call may be scheduled at the billable rate per hour rate.
Total investment cost for a one-year period. $ 2,450.00
Customer's name:
Title:
Beginning date: January 1, 2007
Date:
"EXHIBIT
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"
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
r
Signature
Printed Name
EXHIBIT C
rnSURANCECOVERAGES
Worker's Compensation & Disability
Statutory Limits
Employer's Liability:
Bodily Injury by AccidentlDisease:
Bodily Injury by AccidentlDisease:
Bodily Injury by AccidentlDisease:
$] 00,000 each employee
$250,000 each accident
$500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
$500,000
$500,000 .
Personal & Advertising Injury
Policy Limit:
Each Occurrence Limit:
Fire Damage (anyone fire):
Medical Expense Limit (anyone person):
$500,000
$250,000
$250,000
$ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
$500,000 each accident
$500,000 each accident
$500,000
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000
$ 10,000
2ity of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
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PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
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ONE CIVIC SQUARE
CARMEL. INDIANA 46032.2584
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VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT 0 PAY FDA THE ABOVE ORDER.
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AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
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