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Paperless Packet for BPW 12.20.23
Board of Public Works and Safety Meeting Agenda Wednesday, December 20, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the December 6, 2023, Regular Meeting 2. BID OPENING AND AWARD a. Bid Award for City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal; Republic Services of Indiana, LP; ($43,103.640.00); John Duffy, Director of Utilities 3. PERFORMANCE BOND REDUCTION APPROVAL REQUEST a. Resolution BPW 12-20-23-06; Bond Release for Asherwood; BMP Structures; Gradison Design Build b. Resolution BPW 12-20-23-07; Bond Release for One46 Townhomes; Right of Way & Erosion Control; ECL Development c. Resolution BPW 12-20-23-08; Bond Release for Dreyer & Rienbold Racing; Erosion Control; Dreyer & Reinbold Racing 4. CONTRACTS a. Resolution 12-20-23-05; Request for Acknowledgement of Contract between City and Vendor; EVGMedia, Inc.; ($3,250.00); Content License Agreement; Nancy Heck, Director of the Department of Community Relations b. Request for License Agreement between City and Vendor; Peto’s; Patio Area Agreement; Mike Hollibaugh, Director of the Department of Community Services c. Resolution 12-20-23-04; Request for Acknowledgement of Grant Agreement between City and Grantee; Hamilton County Tourism, Inc.; ($50,000.00); Employment of Sustainability Senior Manager; Mike Hollibaugh, Director of the Department of Community Services d. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($550,000.00); On-Call Professional Services; Additional Services Amendment; Jeremy Kashman, City Engineer e. Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($244,400.00); Auman- Newark Sidewalk & Drainage Improvements Design; Additional Services Amendment; Jeremy Kashman, City Engineer f. Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($7,644.06); 22-ENG-02 116th Street Multi-Use Path - CO #1; Jeremy Kashman, City Engineer g. Request for Purchase of Goods and Services; Monroe Site Work, LLC; ($-5,382.40); 16-ENG-97A Gray Road Pathway 106th to 116th – CO #2 FINAL; Jeremy Kashman, City Engineer h. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($124,285.00); 22-ENG-06 Penn One Eleven RAB Design/Bid/Construction Inspection; Additional Services Amendment; Jeremy Kashman, City Engineer i. Request for Interlocal Agreement between The City of Carmel and The Town of Zionsville; Construction of Shared Multi-Use Path on 116th Street between Michigan Rd and Shelborne Rd; Jeremy Kashman, City Engineer j. Request for Purchase of Goods and Services; Officeworks Services, LLC; ($51,817.97); Engineering Department Redesign; Additional Services Amendment; Jeremy Kashman, City Engineer k. Request for Purchase of Goods and Services; The Taylor Realty Group, P.C.; ($19,990.00); 20-ENG-04-N College Ave Reconstruction, Parcels #11 & 15 – Second Appraisals; Additional Services Amendment; Jeremy Kashman, City Engineer l. Resolution BPW 12-20-23-03; Request for Acknowledgement of Contract between City and Vendor; CBIZ Benefits & Insurance Services, Inc.; Administration Services Agreement for Actuarial Experience Study; Lisa Hartz, Director of Human Resources m. Request for Purchase of Goods and Services; Cintas Corporation #18; ($1,199.40); Rug Cleaning; Additional Services Amendment; Timothy Renick, Director of Information and Communication Systems n. Request for Purchase of Goods and Services; Info-Tech Research Group, Inc.; ($23,595.00); IT Research and Advisory Services; Additional Services Amendment; Timothy Renick, Director of Information and Communication Systems o. Resolution BPW 12-20-23-01; Request for Acknowledgement of Contract between City and Vendor; C. Solano, S.L.; ($2,000.00); Artist Finalist Terms of Agreement; Mayor James Brainard, Mayor’s Office p. Resolution BPW 12-20-23-02; Request for Acknowledgement of Contract between City and Vendor; Christopher Weed; ($2,000.00); Artist Finalist Terms of Agreement; Mayor James Brainard, Mayor’s Office 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Carter Green, Civic Square Gazebo/Lawn/Fountain Area & Restroom, Japanese Garden, Midtown Plaza, Monon & Main Plaza, Reflecting Pool, James Building Restrooms, Closure of Loop Around Carter Green, Possible Closure of 3rd Avenue; Solar Eclipse Viewing; April 8, 2024; 12:00 AM – 11:59 PM; Anne O’Brien, City of Carmel b. Request to Use Carter Green, James Building Restrooms & Various Spots Along Main Street; Festival of Ice – Ice Sculpting Event; January 19 -21, 2024; 1:00 PM – 7:00 PM; Meg Gates Osborn, City of Carmel c. Request to Use Carter Green or Palladium East Patio; Rehearsal & Wedding Ceremony; June 6, 2024, 5:00 PM – 6:00 PM & June 7, 2024, 2:00 PM – 7:00 PM; Sarah Salinas, Hotel Carmichael d. Request to Use Carter Green or Palladium East Patio; Rehearsal & Wedding Ceremony; June 14, 2024, 5:00 PM – 6:00 PM & June 15, 2024, 2:00 PM – 7:00 PM; Sarah Salinas, Hotel Carmichael e. Request to Use Carter Green or Palladium East Patio; Rehearsal & Wedding Ceremony; June 21, 2024, 5:00 PM – 6:00 PM & June 22, 2024, 2:00 PM – 7:00 PM; Sarah Salinas, Hotel Carmichael f. Request to Use Carter Green or Palladium East Patio; Rehearsal & Wedding Ceremony; June 28, 2024, 5:00 PM – 6:00 PM & June 29, 2024, 2:00 PM – 7:00 PM; Sarah Salinas, Hotel Carmichael g. Request to Use Carter Green or Palladium East Patio; Rehearsal & Wedding Ceremony; September 13, 2024, 5:00 PM – 6:00 PM & September 14, 2024, 2:00 PM – 7:00 PM; Sarah Salinas, Hotel Carmichael h. Request to Use Carter Green; Ice at Carter Green Food Truck Vendor; December 26 - 31, 2023; 9:00 AM – 10:00 PM; Anne O’Brien, City of Carmel i. Request to Use Ice at Carter Green; Carmel Winter Games; February 9 -10, 2024; 7:00 AM – 7:00 PM; Meg Gates Osborne, City of Carmel 6. OTHER a. Request for Secondary Plat; Five-Ten Subdivision; Tom Lazzara, Custom Living USA – TABLED on 10/4/23 – REMAINS TABLED b. Request for Consent to Encroach and Variance; 5560 Salem Drive North; Manual & Janice Layman, Homeowners c. Request for Consent to Encroach and Variance; 12048 Eagleview Drive; Pavan Chukkapalli & Vijetha Yadla, Homeowners d. Request for Grant of Perpetual Stormwater Quality Management Easement; 4501 W 99th Street; Dreyer & Rienbold Racing, Property Owners e. Request for Lane Restrictions and Curb Cuts; 524 2nd Avenue NE; Wedgewood Building Co. f. Request for Secondary Plat; Rangeline Subdivision; Chester Judson Vanek, CEC, Inc. g. Request for Second Curb Cut; 140 N Rangeline Road; Applegate Properties, Property Owners h. Request for Stormwater Technical Standards Waiver; Five Ten Subdivision – 510 1st Avenue NE; Custom Living, Inc. 7. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, December 6, 2023 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Mayor James Brainard called the meeting to order at 10:01 AM. 10 11 MEMBERS PRESENT 12 13 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerks Jessica 14 Komp and Jessica Dieckman were present. 15 16 MINUTES 17 18 Minutes from the November 15, 2023 Regular Meeting. Board Member Burke move to approve. Board 19 Member Watson seconded. Minutes were approved 3-0. 20 21 BID OPENING AND AWARD 22 23 Request for Proposal Opening for Renewable Natural Gas Conversion 24 Lori Watson opened the proposals and Mayor Brainard read them aloud. Due to the complicated 25 nature of these proposals, a specific price could not be announced without thorough review: 26 27 Contractors 28 Kinder Morgan 29 GRP Wegman 30 31 Bid Award for 23-STR-09 Tarkington Lighting 32 Crystal Edmonson, Operations Manager of Carmel Street Department, recommended awarding the 33 bid to Barth Electric Co., Inc., as the lowest, most responsive bidder, in the amount of $703,038.00. 34 Board Member Burke moved to approve. Board Member Watson seconded. Award approved 3-0. 35 36 Quote Award for 23-STR-11 Asphalt Repairs 37 Crystal Edmonson, Operations Manager of Carmel Street Department, recommended awarding the 38 quote to Howard Asphalt, LLC, as the only bidder, who was also responsive, in the amount of 39 $137,175.00. Board Member Burke moved to approve. Board Member Watson seconded. Award 40 approved 3-0. 41 42 CONTRACTS 43 44 Resolution BPW 11-01-23-03; A Resolution Requesting Financing, Construction and Dedication of 45 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 46 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 47 Pedcor Community Development Corporation - Penn One Eleven; ($4,706,248.00) – TABLED ON 48 11/1/23. Board Member Burke moved to remove from table. Member Watson seconded. Motion to 49 remove from table approved 3-0. Board Member Burke moved to approve the resolution. Member 50 Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Resolution 51 approved 3-0. 52 53 Resolution BPW 11-15-23-04; A Resolution Requesting Financing, Construction and Dedication of 54 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 55 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 56 KRG Hamilton Crossing, LLC – Hamilton Crossing; ($4,882.00 per unit) – TABLED ON 11/15/23. 57 Board Member Burke moved to remove from table. Member Watson seconded. Motion to remove from 58 table approved 3-0. Board Member Burke moved to approve the resolution. Member Watson seconded. 59 Mayor Brainard asked for discussion. There was no discussion. Resolution approved 3-0. 60 61 Resolution BPW 11-15-23-05; A Resolution Requesting Financing, Construction and Dedication of 62 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 63 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 64 Buckingham Realty and Development Corporation – Gramercy Carmel Marketplace; ($4,084,508.00) 65 – TABLED ON 11/15/23. Board Member Burke moved to remove from table. Member Watson 66 seconded. Motion to remove from table approved 3-0. Board Member Burke moved to approve the 67 resolution. Member Watson seconded. Mayor Brainard asked for discussion. There was no discussion. 68 Resolution approved 3-0. 69 70 Resolution BPW 11-15-23-06; A Resolution Requesting Financing, Construction and Dedication of 71 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 72 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 73 Old Town Companies, LLC – Midtown Blocks 4 & 5; ($4,882.00 per unit) – TABLED ON 11/15/23. 74 Board Member Burke moved to remove from table. Member Watson seconded. Motion to remove from 75 table approved 3-0. Board Member Burke moved to approve the resolution. Member Watson seconded. 76 Mayor Brainard asked for discussion. There was no discussion. Resolution approved 3-0. 77 78 Resolution BPW 11-15-23-07; A Resolution Requesting Financing, Construction and Dedication of 79 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 80 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 81 CD Carmel Old Meridian, LLC – Old Meridian Apartments; ($1,391,370.00) – TABLED ON 82 11/15/23. Board Member Burke moved to remove from table. Member Watson seconded. Motion to 83 remove from table approved 3-0. Board Member Burke moved to approve the resolution. Member 84 Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Resolution 85 approved 3-0. 86 87 Resolution BPW 12-06-23-07; A Resolution Requesting Financing, Construction and Dedication of 88 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 89 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 90 Old Town Companies, LLC – Magnolia II; ($704,364.00). Board Member Burke moved to approve. 91 Member Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Resolution 92 approved 3-0. 93 94 Resolution BPW 12-06-23-08; A Resolution Requesting Financing, Construction and Dedication of 95 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 96 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 97 KG Monon, LLC – Valentina; ($4,882.00 per unit). Board Member Burke moved to approve. Member 98 Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Resolution 99 approved 3-0. 100 Resolution BPW 12-06-23-09; A Resolution Requesting Financing, Construction and Dedication of 101 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 102 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 103 Edward Rose Development, LLC – ICON on Main; ($1,406,016.00). Board Member Burke moved to 104 approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no discussion. 105 Resolution approved 3-0. 106 107 Resolution BPW 12-06-23-10; A Resolution Requesting Financing, Construction and Dedication of 108 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 109 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 110 Village Housing Corporation, LLC – Monon Square South; ($4,882.00 per unit). Board Member Burke 111 moved to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no 112 discussion. Resolution approved 3-0. 113 114 Resolution BPW 12-06-23-11; A Resolution Requesting Financing, Construction and Dedication of 115 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 116 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 117 Birkla Investment Group, LLC – Civic Square Condos; ($4,882.00 per unit). Board Member Burke 118 moved to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no 119 discussion. Resolution approved 3-0. 120 121 Resolution BPW 12-06-23-12; A Resolution Requesting Financing, Construction and Dedication of 122 Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the 123 Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 124 Birkla Investment Group, LLC – South Rangeline; ($4,882.00 per unit). Board Member Burke moved 125 to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no discussion. 126 Resolution approved 3-0. 127 128 Request for Purchase of Goods and Services; Dinges Partners Group, LLC; ($50,870.00); Attack 129 Digital Fire Training Panel; Board Member Burke moved to approve. Member Watson seconded. 130 Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 131 132 Resolution 12-06-23-01; Request for Acknowledgement of Contract between City and Vendor; 133 Meltwater News US Inc; ($16,000.00); Meltwater Engage Profiles, Insights & Social Media; 134 Additional Services Amendment; Board Member Burke moved to approve. Member Watson seconded. 135 Mayor Brainard asked for discussion. There was no discussion. Resolution approved 3-0. 136 137 Resolution 12-06-23-03; Request for Acknowledgement of Contract between City and Vendor; 138 Aadvanced Limousines, LLC; ($38,154.00); IndyTrolley Holiday Trolley Services; Additional Services 139 Amendment; Board Member Burke moved to approve. Member Watson seconded. Mayor Brainard 140 asked for discussion. There was no discussion. Resolution approved 3-0. 141 142 Resolution 12-06-23-05; Request for Acknowledgement of Contract between City and Vendor; Arctic 143 Zone Iceplex, LLC d/b/a Carmel Ice Skadium;($243,896.00); Arctic Zone Ice Rink Services; Additional 144 Services Amendment; Board Member Burke moved to approve. Member Watson seconded. Mayor 145 Brainard asked for discussion. There was no discussion. Resolution approved 3-0. 146 147 Request for Purchase of Goods and Services; HWC Engineering, Inc.; ($84,500.00); Road Work 148 Improvement; Additional Services Amendment; Board Member Burke moved to approve. Member 149 Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 150 3-0. 151 Request for Purchase of Goods and Services; Mobycon, Inc.; ($25,000.00); Masterclass Training and 152 Travel Expenses; Additional Services Amendment; Board Member Burke moved to approve. Member 153 Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 154 3-0. 155 156 Request for Purchase of Goods and Services; Nearmap US, Inc.; ($96,000.00); Mapping Software 157 Services & ArcGIS Integration Subscription; Additional Services Amendment; Board Member Burke 158 moved to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no 159 discussion. Request approved 3-0. 160 161 Request for Purchase of Goods and Services; Vermeer of Indiana, Inc.; ($86,698.99); Chipper 162 Purchase; Board Member Burke moved to approve. Member Watson seconded. Mayor Brainard asked 163 for discussion. There was no discussion. Request approved 3-0. 164 165 Request for Purchase of Goods and Services; CRE Consulting, LLC; ($17,850.00); 22-ENG-02 116th 166 Street Path – US 421 to Towne Road; Parcels 16-19, 31-32 Appraisals; Board Member Burke moved 167 to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no discussion. 168 Request approved 3-0. 169 170 Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($25,000.00); 2022 Bond 171 Projects ROW Services Supplemental Fee; Additional Services Amendment; Board Member Burke 172 moved to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no 173 discussion. Request approved 3-0. 174 175 Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($3,750.00); 20-ENG-13 176 Veterans Way – City Center to Walnut and Duke Dist. Relocation –Supplemental – Booster Pump & 177 Spray Nozzles; Additional Services Amendment; Board Member Burke moved to approve. Member 178 Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 179 3-0. 180 181 Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($12,960.00); Buying 182 Services; Additional Services Amendment; Board Member Burke moved to approve. Member Watson 183 seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 184 185 Request for Purchase of Goods and Services; GovernmentJobs.com, Inc., d/b/a NEOGov; ($3,250.00); 186 Professional Services Online Training; Additional Services Amendment; Board Member Burke moved 187 to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was no discussion. 188 Request approved 3-0. 189 190 Request for Purchase of Goods and Services; Pabulum Group, LLC; ($2,400.00); Consulting Services; 191 Board Member Burke moved to approve. Member Watson seconded. Mayor Brainard asked for 192 discussion. There was no discussion. Request approved 3-0. 193 194 Request for Agreement between City and Business Associate; WellnessIQ; Business Associate 195 Agreement; Board Member Burke moved to approve. Member Watson seconded. Mayor Brainard 196 asked for discussion. There was no discussion. Request approved 3-0. 197 198 Request for Purchase of Goods and Services; AVI Systems, Inc.; ($76,544.91); AV Repair; Additional 199 Services Amendment; Board Member Burke moved to approve. Member Watson seconded. Mayor 200 Brainard asked for discussion. There was no discussion. Request approved 3-0. 201 202 Request for Purchase of Goods and Services; Cultivate Geospatial Solutions, LLC; ($45,000.00); 203 Digital Twin for Monon Trail from Main Street to Elm Street; Additional Services Amendment; Board 204 Member Burke moved to approve. Member Watson seconded. Mayor Brainard asked for discussion. 205 There was no discussion. Request approved 3-0. 206 207 Request for Purchase of Goods and Services; Cultivate Geospatial Solutions, LLC; ($25,000.00); 208 GeoHub; Additional Services Amendment; Board Member Burke moved to approve. Member Watson 209 seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 210 211 Resolution 12-06-23-04; Request for Acknowledgement of Contract between City and Vendor; Park 212 Place Technologies; ($10,652.06); San Nodes/Tape Library ESX Host Maintenance; Board Member 213 Burke moved to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was 214 no discussion. Resolution approved 3-0. 215 216 Request for Purchase of Goods and Services; Bayliss & Co., LLC; ($2,500.00); Consulting for Public 217 Art; Additional Services Amendment; Board Member Burke moved to approve. Member Watson 218 seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 219 220 Resolution 12-06-23-06; Request for Acknowledgement of Contract between City and Vendor; C.L. 221 Coonrod & Co.; Service Agreement 2024; Board Member Burke moved to approve. Member Watson 222 seconded. Mayor Brainard asked for discussion. There was no discussion. Resolution approved 3-0. 223 224 Acknowledgement of Sister City Agreement between City of Carmel, Indiana, USA and City of 225 Cortona, Arezzo, Italy; Board Member Burke moved to approve. Member Watson seconded. Mayor 226 Brainard asked for discussion. There was no discussion. Request approved 3-0. 227 228 Acknowledgement of Sister City Agreement between City of Carmel, Indiana, USA and City of Jelgava, 229 Latvia; Board Member Burke moved to approve. Member Watson seconded. Mayor Brainard asked for 230 discussion. There was no discussion. Request approved 3-0. 231 232 Acknowledgement of Sister City Agreement between City of Carmel, Indiana, USA and City of Kurort 233 Seiffen, Free State of Saxony, Germany; Board Member Burke moved to approve. Member Watson 234 seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 235 236 Acknowledgement of Sister City Agreement between City of Carmel, Indiana, USA and City of Rueil-237 Malmaison, Hauts-De-Seine, France; Board Member Burke moved to approve. Member Watson 238 seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 239 240 Acknowledgement of Sister City Agreement between City of Carmel, Indiana, USA and City of 241 Visakhapatnam, Andhra Pradesh, India; Board Member Burke moved to approve. Member Watson 242 seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 243 244 Acknowledgement of Sister City Agreement between City of Carmel, Indiana, USA and City of 245 Xiangyang, Hubei Province, The People’s Republic of China; Board Member Burke moved to approve. 246 Mayor Brainard seconded. Mayor Brainard asked for discussion. Member Watson stated that she was 247 not in approval of this agreement because she does not feel that the nation of China shares our values, 248 particularly concerning human rights violations. Mayor Brainard stated that he signed this agreement 249 12 years ago, and this is only an acknowledgement or ratification of the agreement. Mayor Brainard 250 did agree that there have been numerous human rights violations, but that is even more reason to have 251 these associations, to share our culture and ideas. Member Burke stated that she agreed with Member 252 Watson. Member Watson stated that a lot has changed in the last 12 years. Mayor Brainard stated that 253 from a legal standpoint, he has already signed the documents, they’re just being brought to the BPW to 254 become public documents. Mayor Brainard called for a vote. Mayor Brainard and Member Burke 255 voted to approve the acknowledgement; Member Watson voted against it. Request approved 2-1. 256 Request for Purchase of Goods and Services; Bo-mar Industries, Inc.; ($10,000.00); Annual 257 Maintenance Agreement; Board Member Burke moved to approve. Member Watson seconded. Mayor 258 Brainard asked for discussion. There was no discussion. Request approved 3-0. 259 Request for Purchase of Goods and Services; Ott Equipment Service, Inc.; ($41,422.02); Balancer & 260 Tire Changer; Additional Services Amendment; Board Member Burke moved to approve. Member 261 Watson seconded. Mayor Brainard asked for discussion. There was no discussion. Request approved 262 3-0. 263 Resolution 12-06-23-02; Request for Acknowledgement of Contract between City and Vendor; All Star 264 Paving, Inc.; ($83,649.98); Asphalt Rejuvenation for East Main Street & Gray Road; Board Member 265 Burke moved to approve. Member Watson seconded. Mayor Brainard asked for discussion. There was 266 no discussion. Resolution approved 3-0. 267 268 REQUEST TO USE CITY STREETS/PROPERTY 269 Request to Use/Rolling Closure of City Streets; Ghosts & Goblins 5k/2k; October 26, 2024; 6:00 AM – 270 12:00 PM; Board Member Burke moved to approve with the caveat that construction conditions will 271 need to be checked on as the event draws closer. Member Watson seconded. Mayor Brainard asked for 272 discussion. There was no discussion. Request approved 3-0. 273 Request to Use Civic Square Gazebo/Lawn; Sister Cities Christmas Tree Viewing; December 15, 274 2023; 8:00 PM – 9:00 PM; Board Member Burke moved to approve. Member Watson seconded. 275 Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 276 277 WITHDRAWN: Request to Use Carter Green & Restrooms Adjacent to Hotel Carmichael, Closure of 278 Loop Around Carter Green; Carmel Pride Festival; June 30, 2024; 6:00 AM – 11:00 PM; Martina 279 Queijo, Carmel Pride 280 Request to Use/Rolling Closure of City Streets, Civic Square Gazebo/Lawn, Civic Square Fountain 281 Area & Restroom; 2024 Indiana Women’s Running Festival; August 31, 2024; 6:00 AM – 1:00 PM; 282 Board Member Burke moved to approve with the caveat that construction conditions will need to be 283 checked on as the event draws closer. Member Watson seconded. Mayor Brainard asked for 284 discussion. There was no discussion. Request approved 3-0. 285 286 OTHER 287 288 Request for Secondary Plat; Five-Ten Subdivision; Tom Lazzara, Custom Living USA – TABLED on 289 10/4/23 – REMAINS TABLED. 290 Request for Waiver of BPW Resolution No. 04-28-17-01 and Lane Restriction; Installation of New 291 Wood Mid-Span Pole in ROW; Board Member Burke moved to approve with any conditions of the City 292 Engineer being met. Member Watson seconded. Mayor Brainard asked for discussion. There was no 293 discussion. Request approved 3-0. 294 Request for Waiver of BPW Resolution No. 04-28-17-01 and Lane Restriction; Installation of New 295 Wood Mid-Span Pole in ROW; Towne Road and Harleston Street; Board Member Burke moved to 296 approve with any conditions of the City Engineer being met. Member Watson seconded. Mayor 297 Brainard asked for discussion. There was no discussion. Request approved 3-0. 298 Request for Consent to Encroach and Variance; 1053 Serenity Court; Board Member Burke moved to 299 approve with any conditions of the City Engineer being met. Member Watson seconded. Mayor 300 Brainard asked for discussion. There was no discussion. Request approved 3-0. 301 Request for Consent to Encroach and Variance; 14010 Grannan Lane; Board Member Burke moved to 302 approve with any conditions of the City Engineer being met. Member Watson seconded. Mayor 303 Brainard asked for discussion. There was no discussion. Request approved 3-0. 304 Request for Grant of Perpetual Storm Water Quality Management Easement; Rosie’s Gardens - 10402 305 N. College Avenue; Board Member Burke moved to approve with any conditions of the City Engineer 306 being met. Member Watson seconded. Mayor Brainard asked for discussion. There was no discussion. 307 Request approved 3-0. 308 Request for Secondary Plat; Kingswood Extension; Board Member Burke moved to approve with any 309 conditions of the City Engineer being met. Member Watson seconded. Mayor Brainard asked for 310 discussion. There was no discussion. Request approved 3-0. 311 Request for Stormwater Technical Standards Waiver; 1151 W 116th Street; Board Member Burke 312 moved to approve with any conditions of the City Engineer being met. Member Watson seconded. 313 Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 314 Request for Stormwater Technical Standards Waiver; 4130 W. 131st Street; Board Member Burke 315 moved to approve with any conditions of the City Engineer being met. Member Watson seconded. 316 Mayor Brainard asked for discussion. There was no discussion. Request approved 3-0. 317 Request for Stormwater Technical Standards Waiver; Midwest Eye Institute at The Bridges - NW 318 Corner of Illinois Street & 111th Street; Board Member Burke moved to approve with any conditions of 319 the City Engineer being met. Member Watson seconded. Mayor Brainard asked for discussion. There 320 was no discussion. Request approved 3-0. 321 322 ADJOURNMENT 323 324 Mayor Brainard adjourned the meeting at 10:23 AM 325 326 327 328 329 APPROVED: ____________________________________ 330 Sue Wolfgang – City Clerk 331 332 333 _____________________________________ 334 Mayor James Brainard 335 336 337 ATTEST: 338 __________________________________ 339 Sue Wolfgang – City Clerk 340 341 342 343 RESOLUTION NO. BPW 12-20-23-05 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2023. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: LICENSE AGREEMENT This License Agreement (the "Agreement"), executed this ___ day of ______ 2023, by and between the City of Carmel (the "City") and Patrica Alain Jesus Raphael (the 'Licensee"), WITNESSES: RECITALS WHEREAS, the Licensee is the owner and operator of that certain real estate located in the City, commonly known as 15 W. Main Street, Carmel, Indiana (the "Real Estate"), along with the restaurant named Peto's Authentic Greek Restaurant (the "Restaurant"); WHEREAS, the City owns a sidewalk immediately adjacent to the Restaurant that the Licensee wishes to use as a patio seating area, which area is more particularly depicted and/or described on Exhibit A attached hereto and incorporated herein (the "Patio Area"); and WHEREAS, the City and the Licensee desire to enter into this Agreement. AGREEMENT Now, therefore, for good and valuable consideration, the receipt and sufficiency of which are acknowledged hereby, the City and the Licensee agree as follows: 1.Grant. Subject to the terms and conditions of this Agreement, the City hereby grants to the Licensee a license (the "License") to use the Patio Area on a non-exclusive basis. The Licensee shall not acquire any ownership or possessory rights in the Patio Area except the ones outlined herein. The Licensee must also apply for and obtain ADLS approval from the Plan Commission prior to occupying the Patio Area. 2.Term. The term of the License (the "Term") shall: (a) commence on the date hereof and (b) end on the date that is one year thereafter, provided that the term shall be renewed for additional one-year periods unless: (a) either party delivers to the other written notice of termination prior to the end of the then-current Term; or (b) the License otherwise is terminated in accordance with the terms and conditions of this Agreement. Notwithstanding anything stated to the contrary herein, if the Restaurant ceases operations on or in the Real Estate, then this Agreement and the License immediately shall terminate. 3.Use. The City has granted the License for the sole purpose of allowing the Licensee to offer outdoor seating for patrons of the Restaurant (the "Permitted Use"). At all times, the Licensee shall: (a)maintain the Patio Area and the Furniture (as hereinafter defined) located thereon in a good, safe, clean, and sightly condition; (b)use the Patio Area only for the Pennitted Use that complies with all applicable laws, statutes, and/or ordinances, governmental rules, regulations, guidelines, orders, and/or decrees, including, without limitation, acquisition of all applicable liquor and outdoor service licenses and permits and observance of restrictions on hours of service and use (the "Laws"); and (c)otherwise use, operate, and maintain the Patio Area in a careful and safe manner and in compliance with the applicable laws, rules and regulations, including strict compliance with Americans with Disabilities Act ("ADA"). Licensee will not block passage of pedestrians and other sidewalk users and shall not encroach into the sidewalk with tables and chairs, leaving sufficient space for such passage 1 RESOLUTION NO. BPW 12-20-23-04 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2023. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: CzTfshfzHsfdivlijobu22;48bn-Efd17-3134 an audit or review by an independent Certified Public Accountant of funds at the City’srequest, and shall make all books, accounting records, and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds from the City for the purpose of an audit requested by the City, the State of Indiana, or their designees. 6. Year-end review. Grantee agrees to provide the City ayear-end report (“Year End Report”), describing how the grant was used and the impact of the dollars received. 7. Indemnification. Grantee agrees to indemnify, defend and hold harmless the City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Grantee, Sustainability Senior Manager, and/or of any of Grantee’sagents, officers, employees, contractors or subcontractors in the performance of this Grant Agreement. These indemnification obligations shall survive the termination of this Grant Agreement. 8. Nondiscrimination. Grantee represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and the City prohibiting discrimination against any employee, applicant for employment or other person with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status 9. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/itdoes not knowingly employ any unauthorized aliens. The Grantee affirms under the penalties of perjury that it has enrolled and is participating in the E-Verify program as defined in Indiana Code § 22-5-1.7-3. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 10. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, it waives its right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. Page 2of4 11. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order, or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 12. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. 13. Authority to Execute. The Parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. 14. Continuation. Grantee agrees any grants awarded in any year shall be subject to the terms of this Agreement. 15. Insurance. Grantee agrees to purchase liability insurance with standard terms and City agrees that its insurance provides certain coverage for events held on City property. Signature page to follow. Page 3of4 Exhibit A GRANT COLLABORATION REQUEST City of Carmel Hamilton County Tourism, Inc. Overview The City of Carmel is embarking on creation of a climate resiliency plan and has been, for years, exploring ways to support an environmentally more sustainable community through its work with roundabouts, improving routes for cyclists, encouraging density over sprawl, and through other innovative and internationally recognized means. Hamilton County Tourism has supported development of the White River Vision Plan WRVP) and has served as its manager as it has sought a “home” in which to reside. The Central Indiana Regional Development Authority (CIRDA) has authorized implementation of a White River Technical Committee that will support the WRVP in Marion, Hamilton and Madison Counties (grant funding dependent to add to the plan). The technical committee will include a representative from the City of Carmel as well as Hamilton County Tourism, Inc. and will seek ways to encourage sustainable opportunities for access and positive environmental impacts on the river. In addition, Hamilton County Tourism is beginning implementation of a regenerative tourism, or destination stewardship program, to give back to the communities that help produce such a vibrant tourism economy. This includes supporting cultural, environmental, and quality of place (people, planet, place) initiatives such as this. Project Scope Hamilton County Tourism, Inc. requests a two-year collaboration grant with the City of Carmel to employ a Sustainability Senior Manager through 2024. This grant will be matched by a grant from the Nina Mason Pulliam Charitable Trust’s White River partnership grant program and Hamilton County Tourism. The request is for $25,000 in 2023 and $50,000 in 2024. As part of the work with the White River Vision Plan, a portion of this full-time individual’s work would be focused on Carmel’s portion of the White River as it works with Conner Prairie, the Carmel Clay Parks Department, and the Hamilton County Parks Department on implantation of the South River District plans. In addition, as part of the scope of grant HAMILTON COUNTY TOURISM, INC. 37 E MAIN STREET CARMEL, INDIANA 46032 P 317 848 3181 / 800 776 8687 W VISITHAMILTONCOUNTY.COM work, the individual hired is an expert on sustainability and climate resilience issues and can be engaged to support Carmel’s work in this area as a pilot demonstration project for other communities in the county. Reporting and Key Performance Indicators A report on work accomplished will be provided to the City of Carmel bi-monthly. After year one, a meeting to determine what is working and what might need changing will be held and a plan of action for year two developed collaboratively. Summary It is with great appreciation that Hamilton County Tourism makes this request to the City of Carmel and with much optimism that this unique partnership will create meaningful and long-lasting initiatives that will continue to make our community a great place to live, work and visit. Submitted by: Brenda Myers, President/CEO Hamilton County Tourism 37 E. Main Street Carmel, IN 46032 bmyers@hamiltoncountytourism.com HAMILTON COUNTY TOURISM, INC. 37 E MAIN STREET CARMEL, INDIANA 46032 P 317 848 3181 / 800 776 8687 W VISITHAMILTONCOUNTY.COM 11/21/2023 HAMILTON COUNTY TOURISM INC CARMEL, IN 46032 - 110326 37 EAST MAIN ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION White River Vision Plan Dept of Community Service 1 Civic Square Carmel, IN 46032- 368621 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 82575 1192Department:101Fund:General Fund 43-509.00Account: Sustainability PlanningGrant1 $50,000.00 $50,000.00Each 50,000.00SubTotal 50,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110326 ORDERED BY TITLE CONTROLLER Dept of Community Service 1 Civic Square Carmel, IN 46032- Mike Hollibaugh James Crider Director Director of Administration CzTfshfzHsfdivlijobu4;39qn-Efd23-3134 Exhibit A CzTfshfzHsfdivlijobu4;48qn-Efd23-3134 Exhibit A CzTfshfzHsfdivlijobu22;21bn-Efd18-3134 Exhibit A CzTfshfzHsfdivlijobu23;32qn-Efd24-3134 Exhibit A Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel FEDERAL EXCISE TAX EXEMPT 110511 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Engineering Department redesign12/12/2023375341 OFFICE WORKS City Engineering's Office VENDORSHIP12000EXITFIVEPARKWAY 1 Civic Square TO Carmel, IN 46032- FISHERS, IN 46037 - Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 83195 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 22002200Motor Vehicle Highway Account: 43-509.00 Each1Engineering Department redesign$51,817.97$51,817.97 Sub Total 51,817.97 Send Invoice To: City Engineering's Office Laurie Slick 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 51,817.97PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Jeremy KashmanJames Crider TITLEDirectorDirector of Administration CONTROL NO. 110511 CONTROLLER CzBmmjtpoMzodi.NdHsbuibu:;51bn-Efd18-3134 Exhibit A Page 1of2REALESTATESERVICESFEESCHEDULE RightofWayManagement Services RightofWayManagementServicesInclude: allprocesses, procedures, observations, dataentryinto LRS, andmanagementof allservicesneededtocleartherightofway, includingall ofthe necessary activities to certify the right of way that has to be acquired to clear the project(s) for construction. This shall be completed in accordance with federal and state law (including but not limitedtoFederalHighwayAdministrationrulesandregulations), thecurrentversionoftheINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT.Thecurrent versionoftheINDOTRealEstateManual islocatedathttp://www.in.gov/indot/2493.htm. AllserviceslistedbelowshallberequiredwithintheRightofWayServicesManagementscopeof work. Report Type Fee RightofWayManagementservicesfee 1,310perparcel PublishingandPaymentfor Legal Notice on parcels 520perproject Valuation Services EarlyAssessmentReal EstateCostEstimateIncludes: all processes, proceduresand observationstocompleteaRealEstateCostEstimate assignment (includingbut notlimitedto completionof theINDOTRealEstate CostEstimateSpreadsheet) inaccordancewithfederalandstatelaw (includingbut notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionof theINDOTRealEstateDivisionManual, and ascontractedwithorotherwisedirectedbyINDOT. CompDocketsInclude: providing comparablesales data (including butnotlimitedtomarketdata research andrawsalesdata) or asotherwise requested byINDOTwithin thescopeof workfor Non- ReportServicesagreed uponatthetime ofassignment. Waiver ValuationsInclude: allprocesses, proceduresand observationsto complete awaiver valuation reportinaccordancewith federalandstate law (includingbutnotlimited toFederalHighway Administration rulesandregulations), thecurrentversion oftheINDOTReal EstateDivisionManual, andas contractedwithor otherwisedirectedbyINDOT. AppraisalReportsInclude: allprocesses, proceduresandobservationstocompletean appraisalreportofthetypebelow assignedbyINDOTinaccordance withfederalandstatelaw (including but notlimitedto FederalHighwayAdministration rulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT.Appraisal feesaredefinedand paidbasedonINDOTparcelandnotcountytaxidentification parcel. Non-Report Services Per Parcel Fee Early Assessment: Projects 50 parcels $145 Early Assessment: Projects > 50parcels negotiatedbaseduponcomplexity Comp Docket: Agricultural / ResidentialProperties: $270 Comp Docket: Commercial / SpecializedProperties: $550 Report Type 725WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 2,055ValueFinding: AnyPropertyType (ImprovedorUnimproved) 3,015ShortForm: AnyPropertyType (ImprovedorUnimproved) 3,375ShortForm: Residential / Ag (withaffected improvementsoratotaltake) 4,710ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor atotal take) 3,625LongForm: AnyPropertyType (Unimproved) 4,815LongForm: Residential / Ag (Improved) 12,050LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 695ExcessLandAppraisal ThespecificReportTypeaboveisdeterminedbyINDOTReviewAppraisersortheirsupervisorsaftertheAppraisalProblemAnalysishasbeencompleted. Review Valuation Services AppraisalProblemAnalysisIncludes: allprocesses, proceduresandobservationstocompleteanAppraisalProblemAnalysisinaccordance withfederalandstatelaw (includingbutnotlimitedto FederalHighway Administrationrulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT. ReviewofWaiverValuationand/or AppraisalReportsInclude: allprocesses, proceduresandobservationstocompleteareviewofanappraisalreportorwaivervaluation reportin accordancewith federaland statelaw (includingbutnotlimited toFederalHighway Administrationrulesand regulations) thecurrent versionoftheINDOTRealEstateDivision Manual, and as contractedwith or otherwisedirectedbyINDOT. Appraisalfeesaredefinedandpaid basedonINDOTparceland notcountytaxidentification parcel. Per ParcelFeeReportType 270AppraisalProblemAnalysis (APA) 435WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 1,035ValueFinding: AnyPropertyType (ImprovedorUnimproved) 1,445ShortForm: AnyPropertyType (Improvedor Unimproved) 1,630ShortForm: Residential / Ag (withaffectedimprovementsor atotal take) 2,300ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor a totaltake) 1,725LongForm: AnyPropertyType (Unimproved) 2,280LongForm: Residential / Ag (Improved) LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 5,550 BuyingServices BuyingServicesInclude: all processes, proceduresandobservationstocompletethetotal orpartial acquisition of realestate, theobtainingof temporaryoraccess rights, or buyingreviewin accordancewithfederalandstatelaw (including but notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionoftheINDOT RealEstateDivision Manual,andas contractedwithor otherwisedirectedby INDOT. Report Type Per Parcel Fee 2,160Total/Partial Acquisition Temporary/Access Rights 1,800 MAP 21Offer - Total/PartialAcquisition 2,705 MAP21Offer - Temporary/AccessRights 2,345 BuyingReview 360 RelocationServices RelocationServicesInclude: all processes, proceduresandobservationstocompletetheactivitiesforrelocationof residentialor businessownersor tenants, orrelocationofpersonalproperty, or reviewof anysuchrelocation activitiesinaccordancewithfederaland statelaw (including butnotlimited toFederalHighway Administration rulesand regulations), thecurrentversionof theINDOT RealEstateDivisionManual, andascontractedwith orotherwise directedbyINDOT. ReportTypePayment Schedule Per Relocation Fee Payments: 1/3Relo/Appraisal meetingiscomplete, 1/390DayNotice is issued, 1/3parcelis closed $4,330ResidentialOwner / Tenant Payments: 1/3 Relo/Appraisal meetingis complete, 1/3 90DayNotice is issued, 1/3parcelisclosedBusinessOwner / Tenant 4,330 PersonalProperty Only Payments: 1/3Relo/Appraisalmeetingis complete, 1/3 90 DayNoticeisissued, 1/3parcelis closed 1,815 ResidentialandBusiness 100% oncetheparceliscompliantandclosed. 1,205Review PersonalPropertyMove 460100% oncetheparceliscompliantandclosed. OnlyReview Property ManagementServices PropertyManagementServicesInclude: allprocesses, procedures, observations, dataentryintoLRS, andmanagementofallservicesneededtocompletetheparcel’sreadinessfordemolition. Thisshallbecompletedinaccordancewith federalandstatelaw (including but not limitedtoFederalHighwayAdministrationrules andregulations), thecurrentversionoftheINDOT RealEstate DivisionManual, andascontractedwithor otherwisedirectedbyINDOT. Thecurrentversion ofthe INDOTRealEstateManualislocated athttp://www.in.gov/indot/2493.htm. All serviceslisted below shallberequired withinPropertyManagementServices scopeofwork. Non-Report Services Per Parcel Fee 1,035PropertyManagementperparcelservicesfee 105PlacingRatBaitonstructure PlacingAppropriate Signson structure $210 Boarding Up Openingson structure AmountonWritten EstimateApprovedbyINDOT DebrisRemoval AmountonWrittenEstimateApprovedbyINDOT Report Type AsbestosSamplingand Analysis AmountonWritten Estimate Approved byINDOT Utility Disconnection Coordination & Verification AmountonWritten EstimateApproved byINDOT Page 2 of2 Theabove FeeSchedule willbeeffective forallnew on-callrealestate contract assignments (based onthedate thatPurchase Orders areissued) made onorafter January 1, 2023. TheFeeSchedule for (a) project-specific contracts thatinclude anylandacquisition services, and (b) contracts entered into under “Small Purchase Procedures” pursuant toSection 3.3.1ofINDOT’sProfessional Services Contract AdministrationManual willbeinaccordance withthe payment terms inthecontracts andbetheFeeSchedule inplace onthe date the contract wasapproved bythe Attorney General ofIndiana. Any deviation inestablished fees from theabove rules inthis paragraph will require (and shall notbe allowed without) written pre-approval from the Director orone ofhisorher Managers inINDOT’s Real Estate Department. REVISED: 1/1/2023 RESOLUTION NO. BPW 12-20-23-03 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2023. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: CzKpoPcfsmboefsbu4;19qn-Efd17-3134 CzBmmjtpoMzodi.NdHsbuibu2;33qn-Efd15-3134 Exhibit A CzBmmjtpoMzodi.NdHsbuibu2;68qn-Efd18-3134 PROPOSAL Total Investment Year 1 : Industry Research Timothy Renick xidneppA City of Carmel Service Proposal Colin Bender Member Services Director cbender@infotech.com 1-888-670-8889 ext.2082 December 5, 2023 Page 1 of 4 Hi Timothy, On behalf of our entire team at Info-Tech Research Group, I am pleased to present this proposal for IT Research and Advisory services to you and your IT department at City of Carmel. Info-Tech's IT Research and Advisory membership provides you with access to our powerful diagnostic tools and key research to help you systematically improve your IT department’s performance. To help you maximize the impact of your membership, we also provide an unmatched level of member service. I welcome the opportunity to work with you and your IT executives at City of Carmel. Should you have questions at any time, please contact me directly at your convenience. Sincerely, Colin Bender Member Services Director cbender@infotech.com 1-888-670-8889 ext.2082 Info-Tech Research Group 3960 Howard Hughes Parkway Suite 500, Las Vegas, NV, USA 89169 infotech.com Proposal prepared for: Timothy Renick City of Carmel 10701 North College Avenue, Carmel, Indiana, United States 46280 Page 2 of 4 SERVICE AGREEMENT WITH INFO-TECH RESEARCH GROUP Service Start Date: December 15, 2023 || Contract Length: 1-year Contact: Timothy Renick City of Carmel Product Description Quantity Subtotal Total Small Enterprise Advisory Membership Unlimited analyst calls, full diagnostic access,1 combined Contract Review / Price Benchmarking and Negotiation Engagement, 1 software selection engagement 1.00 $17,612.09 $17,612.09 Industry /SE Deep Insights Tailored To Your Industry 1.00 $5,982.37 $5,982.37 Total:$23,594.46 All items stated on this document are in USD and is subject to applicable taxes. Page 3 of 4 Federal Supply Service Authorized Federal Supply Schedule Price List (GSA) - GS-35F-298GA Payment Terms: Prompt payment terms 0%, Net 30 days Unless otherwise stated, consulting and workshop engagements do not include travel and expenses, which will be charged in addition to the fees listed. Workshops purchased as part of membership expire without refund or credit at the end of the membership period covered by the purchase. Workshops purchased outside membership expire without refund or credit 1-year after purchase. Please work with your member services representative to select and schedule workshops prior to expiration. Subject to applicable taxes. If your company is tax exempt, please provide a valid tax exemption certificate with the signed proposal. This Service Agreement is subject to the terms of the Federal Supply Schedule for Info-Tech, available online, including s 552.238-114 (Use of Federal Supply Schedule Contracts by Non-Federal Entities) of the GS-35F-298GA Contract Clause Unless agreed to in writing, any customer terms, including purchase order terms and conditions, are of no force or effect. By signing this Service Agreement, you agree to pay the fees set out herein annually for the term indicated. This proposal has a definite expiry date of December 15, 2023. Please return this signed Service Agreement to Info-Tech by DocuSign, email cbender@infotech.com or fax (1-519-432-2506). Please include PO if required. Thank you for your business! The signature below affirms your commitment to pay for the services ordered in accordance with the terms of this Service Agreement and the GSA Approved Terms of Use. If you are tax exempt, please provide tax exemption certificate. Term Number Invoice Date Invoice Amount Term Start Date Term End Date Notes 1 December 8, 2023 $23,594.46 December 15, 2023 December 15, 2024 Name _______________________________ Signature _____________________________ Title _________________________________ Date _________________________________ Page 4 of 4 RESOLUTION NO. BPW 12-20-23-01 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2023. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: RESOLUTION NO. BPW 12-20-23-02 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2023. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/7/23 STREET Privett 12/7/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED BREWER 12/13/23 Center Performing Arts-Adams 12/7/23 OK REI-Brock 12/7/23 OK Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/7/23 STREET Privett 12/7/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center Performing Arts-Adams 12/7/23 OK REI-Brock 12/7/23 OK Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/8/23 STREET Privett 12/12/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center Performing Arts-Adams OK 12/12/23 (No loop drive closure due to GHDT show) Event Start time: 05:30:00 PM Rehearsal Rehearsal Date: Rehearsal 05:00:00 PM Start Time: Fees? Description of Event: NA 6/6/2024 Event end time: 06:00:00 PM Rehearsal 06:00:00 PM End Time: Will a Fee be charged for this event? If yes, please describe below. YES •NO Provide a brief description of event Wedding Ceremony Hosted by Hotel Carmichael -Reception Indoors Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark all that apply FACILITY (S) ., CARTER GREEN (area between Palladium & theater building) CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO / LAWN JAPANESE GARDEN MONON & MAIN PLAZA MIDTOWN PLAZA -Events must be free and open to the public. We are unable to accommodate public movie requests. REFLECTING POOL -Please note that Veteran's Plaza is NOT available for use. " Other 1st Choice -Patio E & 2nd Choice -Carter Green SPECIAL REQUESTS: Mark all that apply REQUESTS: ., ELECTRICITY FOUNTAIN RESTROOM -FOUNTAIN/GAZEBO JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other VENDORS: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS: ., VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED -Please see Section M under "General Terms and Conditions" in the Public Use Policy. N/A CITY SERVICES NEEDED: Mark all that apply ,.. ,.. ,.. ,.. Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/8/23 STREET Privett 12/12/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center Performing Arts- Adams 12/12/23 OK Event Start time: 05:00:00 PM Rehearsal Rehearsal Date: Rehearsal 05:00:00 PM Start Time: Fees? Description of Event: NA 6/14/2023 Event end time: 05:30:00 PM Rehearsal 06:00:00 PM End Time: Will a Fee be charged for this event? If yes, please describe below. YES •NO Provide a brief description of event Wedding Ceremony Hosted by Hotel Carmichael -Reception at Hotel Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark all that apply FACILITY (S) ., CARTER GREEN (area between Palladium & theater building) CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO / LAWN JAPANESE GARDEN MONON & MAIN PLAZA MIDTOWN PLAZA -Events must be free and open to the public. We are unable to accommodate public movie requests. REFLECTING POOL -Please note that Veteran's Plaza is NOT available for use. Other SPECIAL REQUESTS: Mark all that apply REQUESTS: ., ELECTRICITY FOUNTAIN RESTROOM -FOUNTAIN/GAZEBO JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other VENDORS: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS: ., VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED -Please see Section M under "General Terms and Conditions" in the Public Use Policy. N/A CITY SERVICES NEEDED: Mark all that apply ,.. ,.. ,.. ,.. X east patio of Palladium Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/8/23 STREET Privett 12/12/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center Performing Arts-Adams 12/12/23 OK (No loop drive closure due to Civic Theater shows) Event Start time: 05:30:00 PM Rehearsal Rehearsal Date: Rehearsal 05:00:00 PM Start Time: Fees? Description of Event: NA 6/21/2024 Event end time: 06:00:00 PM Rehearsal 06:00:00 PM End Time: Will a Fee be charged for this event? If yes, please describe below. YES •NO Provide a brief description of event Hotel Carmichael to Host Wedding Ceremony -Reception at Hotel Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark all that apply FACILITY (S) ., CARTER GREEN (area between Palladium & theater building) CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO / LAWN JAPANESE GARDEN MONON & MAIN PLAZA MIDTOWN PLAZA -Events must be free and open to the public. We are unable to accommodate public movie requests. REFLECTING POOL -Please note that Veteran's Plaza is NOT available for use. " Other 1st Choice -Patio E & 2nd Choice -Carter Green SPECIAL REQUESTS: Mark all that apply REQUESTS: ., ELECTRICITY FOUNTAIN RESTROOM -FOUNTAIN/GAZEBO JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other VENDORS: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS: ., VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED -Please see Section M under "General Terms and Conditions" in the Public Use Policy. N/A CITY SERVICES NEEDED: Mark all that apply ,.. ,.. ,.. ,.. Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/8/23 STREET Privett 12/12/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center for Performing Arts-Adams 12/12/23 OK (No closure of loop drive due to other events same day) Event Start time: 05:30:00 PM Rehearsal Rehearsal Date: Rehearsal 05:00:00 PM Start Time: Fees? Description of Event: NA 6/28/2024 Event end time: 06:00:00 PM Rehearsal 06:00:00 PM End Time: Will a Fee be charged for this event? If yes, please describe below. YES •NO Provide a brief description of event Hotel to Host a Wedding Ceremony -Reception at Hotel Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark all that apply FACILITY (S) ., CARTER GREEN (area between Palladium & theater building) CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO / LAWN JAPANESE GARDEN MONON & MAIN PLAZA MIDTOWN PLAZA -Events must be free and open to the public. We are unable to accommodate public movie requests. REFLECTING POOL -Please note that Veteran's Plaza is NOT available for use. " Other 1st Choice -Patio E & 2nd Choice -Carter Green SPECIAL REQUESTS: Mark all that apply REQUESTS: ., ELECTRICITY FOUNTAIN RESTROOM -FOUNTAIN/GAZEBO JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other VENDORS: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS: ., VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED -Please see Section M under "General Terms and Conditions" in the Public Use Policy. N/A CITY SERVICES NEEDED: Mark all that apply ,.. ,.. ,.. ,.. Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/8/23 STREET Privett 12/12/23 CFD Heavner 12/8/223 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center Performing Arts-Adams 12/12/23 OK (No closure loop drive due to other event) Event Start time: 05:30:00 PM Rehearsal Rehearsal Date: Rehearsal 05:00:00 PM Start Time: Fees? Description of Event: NA 9/13/2024 Event end time: 06:00:00 PM Rehearsal 06:00:00 PM End Time: Will a Fee be charged for this event? If yes, please describe below. YES •NO Provide a brief description of event Hotel Carmichael Hosting Ceremony -Reception at Hotel Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark all that apply FACILITY (S) ., CARTER GREEN (area between Palladium & theater building) CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO / LAWN JAPANESE GARDEN MONON & MAIN PLAZA MIDTOWN PLAZA -Events must be free and open to the public. We are unable to accommodate public movie requests. REFLECTING POOL -Please note that Veteran's Plaza is NOT available for use. " Other 1st Choice -Patio E & 2nd Choice -Carter Green SPECIAL REQUESTS: Mark all that apply REQUESTS: ., ELECTRICITY FOUNTAIN RESTROOM -FOUNTAIN/GAZEBO JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other VENDORS: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS: ., VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED -Please see Section M under "General Terms and Conditions" in the Public Use Policy. N/A CITY SERVICES NEEDED: Mark all that apply ,.. ,.. ,.. ,.. CITY OF CARMEL, IND/ANA INFORMATION SPECIAL EVENT/ FACILITY USE REQUEST FORM *Must be at least 18 years of age to complete this form. CONTACT INFORMATION: Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type: Residency/Location: Event/Use Purpose: Event Date 12/26/2023 Anne O'Brien, Project Manager aobrien@carmel.in.gov 3175712787 The City of Carmel -Community Relations Street Address 30 West Main St. Address Line 2 Suite 220 City Carmel Postal / Zip Code 46032 State I Province/ Region IN Country United States Do you reside or are you located within the Carmel city limits? • Yes No Food truck serving donuts, coffee, hot chocolate and hot cider at the Ice at Carter Green during the holiday break End Date 12/31/2023 Number of People Expected: 1,000 Set-Up Start time 09:00:00 AM Tear Down End Time 10:00:00 PM Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/7/23 STREET Privett 12/7/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center Performing Arts-Adams 12/7/23 OK REI-Brock 12/7/23 OK Clerk 12/13/23 BPW 12/20/23 Reviewed/Recommend Approval CPD Horner 12/7/23 STREET Privett 12/7/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/13/23 Center Performing Arts-Adams 12/7/23 OK REI-Brock 12/7/23 OK Event Start time: 05:00:00 PM Rehearsal Rehearsal Date: Rehearsal Start Time: Fees? Description of Event: ., NA Event end time: 09:00:00 PM Rehearsal End Time: Will a Fee be charged for this event? If yes, please describe below. YES ,." NO Provide a brief description of event Carmel Winter Games Friday Feb 9 -City organizations -5:00 -9:00 pm Saturday Feb 10 -Open to Organizations - Noon -5:00 pm Ice at Carter Green Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark all that apply FACILITY (S) ✓ CARTER GREEN (area between Palladium & theater building) CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO/ LAWN JAPANESE GARDEN MONON & MAIN PLAZA MIDTOWN PLAZA • Events must be free and open to the public. We are unable to accommodate public movie requests. REFLECTING POOL • Please note that Veteran's Plaza is NOT available for use . ., Other Ice at Carter Green SPECIAL REQUESTS: Mark all that apply REQUESTS: ELECTRICITY FOUNTAIN RESTROOM • FOUNTAIN/GAZEBO ., JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply NIA Other VENDORS: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY Exhibit B To Whom it may concern, I am writing in to request the Board of Public Works provides acceptance of a waiver from Section 302.06(10) of the STSM. This request pertains to PZ-2022-00076 SP Five-Ten Subdivision Secondary Plat. Our request is to have the detention pond within Lot 1A and Lot 2A to enable more impervious building opportunities for our clients within the R2, Old Town Character Sub Area, and Old Town Overlay. This will also allow us to position the structure of the homes closer to the private drive enabling more of the natural vegetation in place for tree preservation. Thank you again, Tom Lazzara 317.289.5990 __________________________ Custom Living, Inc www.CustomLivingUSA.com 5335 Winthrop Ave Indianapolis, IN 46220 822821820819818817816816816 817818819 820 82182281820821822819820819820818817818818817 816816 816814813818816815813813815816LOT 2AFFE: 819.00MLAG: 818.50MFPG: 818.50LOT 1AFFE: 819.00MLAG: 818.50MFPG: 818.50PROPOSED 6" WATER MAINPROPOSED 8" SEWER MAINPROPOSED 4"LATERAL (TYP.)PROPOSED 1"SERVICE (TYP.)STM STRU #1 - MHTC 819.72(E) 15" HDPE 811.29(S) 15" HDPE 811.1895 LF 6" HDPEINV: 812.50INV 6" HDPE 815.00C.O.INV 6" HDPE 818.00PROPOSED 6" WATER MAINPROPOSED 8" SEWER MAINSAN MH #1TC 817.37(N) 8" HDPE 811.85(S) 12" HDPE 811.85(W) 12" HDPE 811.95SAN MH #2TC 816.36(S) 8" HDPE 812.82(E) 8" HDPE 812.72STM STRU #3 - DBTC: 816.0(N) 6" HDPE 811.88(S) 15" HDPE 811.78STM STRU #2 - MHTC 817.01(N) 15" HDPE 811.74(W) 15" HDPE 811.64RIGHT-OF-WAY PERMIT REQUIRED FOROPEN-CUT TRENCHING TO CONNECT SANITARYLOT 3A1.38 Ac.(60,113 Sft.)-1.1%SAN MH #3TC 817.23(N) 8" HDPE 813.24817.76817.11817.79817.82817.77817.64817.92818.03817.96817.96817.10816.24816.24816.25816.23816.20816.23816.67817.18817.57817.65818.50818.50818.50818.50818.50817.08820.97820.82820.16816.50816.17817.19#2 GRAVEL APRON6"x6" WOOD BOLLARD(SEE DETAIL)818.50818.50OFFICES IN:INDIANAPOLIS, INSHERIDAN, INP.O. Box 402,Westfield, INinfo@hrhconsulting.us"From Concept to Completion; One Relationship at a Time"DWG:DATE:CHK:FIELD WORK:FIELD BOOK:Copyright ©by Hall, Roeschlein & Hoffer, LLC, 2023ABCD134EF25ABCDEF13425BYDESCRIPTIONDATENO.PROJECT NUMBERAGH/JDHJDH04 of 12PLASTIC PIPE (PVC & HDPE) TRENCH DETAIL4"MIN 12"BcMIN. 1.25 Bc+12"SCALE: NONESITE IMPROVEMENTS - FIVE TEN SUBDIVISIONSECTION 25, TOWNSHIP 18 NORTH, RANGE 3 EASTCITY OF CARMEL, CLAY TOWNSHIP, HAMILTON COUNTY, INDIANASECTION 25, TOWNSHIP 18 NORTH,RANGE 3 EASTCITY OF CARMEL, CLAY TOWNSHIPHAMILTON COUNTY, INDIANAGRADING/DRAINAGE PLANFIVE TEN SUBDIVISION23-02100 20' 40'SCALE: 1" = 20'DATED: 12/01/2023NOTE:The storm sewer system shall be constructed per design specified andas approved by the City of Carmel on the final approved constructionplans. Deviations from the approved design shall only be permitteddue to special circumstances or difficulty during construction and willrequire prior field approval from a designated representative of theCity of Carmel in addition to supplemental approval by the designengineer. An explanation of any such deviation shall be included as arequirement on as-built/record drawings submitted for release ofperformance guarantees. Approved design slopes identified asgenerating velocities of 2.5 fps or less or 10 fps or greater (at full flowcapacity) shall require as-built certification at the time of construction,prior to backfilling the pipe. The contractor is instructed to as-builteach section of storm pipe as it is being installed to ensure compliancewith the design plans and as approved by the City of Carmel.10YR = 817.52100YR = 817.77TOP OF CASTING24"6"24"6"6"DEBRISSHIELD24"SUMPED FLOOD CONTROL STRUCTUREN.T.S.INV 811.772YR = 817.3211"1"816.00BOTTOM OF POND 813.00BOTTOM OF ORIFICE 813.10R-4215-CORIFICE IS A SLIT OPENINGTO AVOID CLOGGING.SUMP = 811.00EXISTING BUILDINGS AND OFF-SITE FEATURESDAYLIGHT AND SURFACE DRAIN FOLLOWINGEXISTING TOPOGRAPHIC CONTOURS.01 11-22-2023 REVISIONS PER CITY OF CARMEL COMMENTS AGH/JDH12/01/2023