Marketing Informatics/CPD
Marketing Injomatics
Police Department - 2007Market Research
Appropriation #1/10419-99; P.o. #15826
Contract Not To Exceed $14,000.00
O:s.2.{.07 .03
APPROVED, AS TO
FORM BY: 7;P
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works
and Safety (hereinafter "City"), and Marketing Infomatics (hereinafter "Professional").
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property,
personnel, public works and infrastructure; and
WHEREAS, from time to time, City needs professional assistance In fulfilling its foregoing
responsibilities; and
WHEREAS, Professional is experienced in providing and desires to provide' to City the
professional services ("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, City and Professional mutually agree as follows:
SECTION I.
INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2.
SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in
attached Exhibit A, incorporated herein by this reference.
2.2 Professional understands and agrees that City may, from time to time, request Professional to
provide additional or modified Services, the scope of which shall be as requested and defined by
the Mayor or his duly authorized representative and attached hereto in the order approved by City.
2.3 Time is of the essence of this Agreement.
[Z,',E B.i$li\\I) DOOImelllS'Profcssiolllll S(O'Vice~'JOO7\MARKETJNG INFOMA TICS PSA-dodl)4'2007 2:36 PM]
Marketing Infomatics
Police Department - 2007 Market Research
Appropriation #// 10419-99; P.D. #15826
Contract Not To Exceed $14,000.00
SECTION 3.
CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the
Services requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all
data so provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required
for Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 1110 419-99
funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all
matters regarding the Services.
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any
applicable time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and
lawful standards as accepted in the industry.
SECTION 5.
COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be
no more than Fourteen Thousand Dollars ($14,000.00) (the "Estimate"). Professional shall submit
an invoice to City no more than once every thirty (30) days for Services provided City during the
time period encompassed by such invoice. Invoices shall be submitted on a form containing the
same information as that contained on the Professional Services Invoice attached hereto as Exhibit
B, incorporated herein by this reference. City shall pay Professional for all undisputed Services
rendered and stated on such invoice within sixty (60) days fromthe date of City's receipt of same,
or be subject to a late charge of one percent (I %) of such. unpaid and undisputed invoice amount
for each month same remains unpaid.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to
exceed the Estimate, without City's prior written consent.
rVE aass'My DocIlIllCDU\ProfCS$iooal ScrvicW.l:007'MARKE:fING NfQ:\IATlCS PSAdoc:3'14:2007 2:36 PM] 2
Marketing Inlamatics
Police Department - 2007 Market Research
Appropriation #1110419-99; P.D. #15826
Contract Not To Exceed $14,000.00
SECTION 6.
TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31,
2007.
SECTION 7.
MISCELLANEOUS
7.1 Termination.
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City or Professional, without cause, upon thirty (30) days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City, for cause, immediately upon Professional's receipt of City's "Notice
To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete
compensation hereunder, Professional shall be paid for all such Services rendered and
expenses incurred as of the date of termination that are not in dispute, except that such
payment amount shall not exceed the Estimate, Disputed compensation amounts shall be
resolved as allowed by law.
7,2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners and successors in
interest are bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Partv Beneficiaries.
Nothing contained herein shall be construed to give rights or benefits to anyone other than the
parties hereto.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Professional nor any of its agents, employees or contractors are City employees. Professional shall
have the sole responsibility to pay to or for its agents, employees and contractors all statutory,
contractual and other benefits and/or obligations as they become due. Professional hereby warrants
and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by
City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor
of Professional regarding or related to the subject matter of this Agreement. This indemnification
obligation shall survive the termination of this Agreement.
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Marketing /nfomatics
Police Department - 2007Market Research
Appropriation #// /04/9-99; P.D. #/5826
Contract Not To Exceed $/4,000.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of
Indiana such insurance as is necessary for the protection of City and Professional from all claims
under workers' compensation, occupational disease and/or unemployment compensation acts,
because of errors and omissions, because of bodily injury, including, but not limited to, the
personal injury, sickness, disease, or death of any of. Professional's employees, agents or
contractors and/or because of any injury to or destruction of property, including, but not limited to,
any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set
forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30) days'
prior written notice to City.
7.6 Liens,
Professional shall not cause or permit the filing of any lien on any of City's property. In the event
such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing,
City shall have the right to payor bond over such lien at Professional's sole cost and expense.
7.7 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions
of this Agreement, including Professional's warranties; (b) fails to perform the Services as
specified; (c) fails to make progress so as to endanger timely and proper completion of the
Services and does not correct such failure or breach within five (5) business days after receipt of
notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition
for receivership, makes a general assignment for the benefit of creditors or dissolves, each such
event constituting an event of default hereunder, City shall have the right to terminate all or any
part of this Agreement, without liability to Professional and to exercise any other rights or
remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of
which being hereby incorporated herein by this reference, to keep all of Professionals' required
professional licenses and certifications valid and current, and to indemnify and hold harmless City
from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from
any failure by Professional to do so. This indemnification obligation shall survive the termination
of this Agreement.
,
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Marketing Infomatics
Police Department - 2007 Market Research
Appropriation #///0 4/9-99; P.O. #/5826
Contract Not To Exceed $14.000.00
7.9 Indemnification.
Professional shall indemnify and hold hannless City and its officers, officials, employees and
agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all
damages, costs, expenses and attorney fees arising out of any intentional or negligent act or
omission of Professional and/or any of its employees, agents or contractors in the performance of
this Agreement. This indemnification obligation shall survive the termination of this Agreement.
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall.
comply with all existing and future laws prohibiting discrimination against any employee,
applicant for employment and/or other person in the subcontracting of work and/or in the
performance of any Services contemplated by this Agreement with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to employment,
subcontracting or work performance hereunder because of race, religion, color, sex, handicap,
national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
7.11 Severabilitv.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of
competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement
that can operate independently of same shall continue in full force and effect.
7.12 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this
Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return
receipt requested, addressed to the parties as follows:
CITY:
City of Cannel
Department of Administration
One Civic Square
Cannel, Indiana 46032
ATTENTION: Michael Fogarty, Police Chief
Douglas C. Haney
Carmel City Attorney
One Civic Square
Cannel, Indiana 46032
PROFESSIONAL:
Marketing Infomatics
5739 Professional Circle
Indianapolis, Indiana 46241
ATTENTION:
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Marketing lnfomatics
Police Department - 2007Market Research
Appropriation #1110419-99; P.D. #15826
Contract Not To Exceed $14.000.00
Notwithstanding the above, City may orally provide to Professional any notice required or
permitted by this Agreement, provided that such notice shall also then be sent as required by this
paragraph within ten (10) business days from the date of such oral notice.
7.13 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the
parties hereto executes same.
7.14 Governing Law: Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the
City of Cannel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they
waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in
Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has
jurisdiction over same. .
7.15 Waiver. .
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in
any way affect the rights of such party to require such performance at any time thereafter.
7.16 Non-Assignment.
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder
without City's prior written consent.
7.17 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the
subject matter hereof, and no prior agreement, understanding or representation pertaining to such
subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement
may be amended, added to or subtracted from except by an agreement in writing signed by both
parties hereto and/or their respective successors in interest. To the extent any provision contained
in this Agreement conflicts with any provision contained in any exhibit attached hereto, the
provision contained in this Agreement shall prevail.
7.18 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that
any person or entity executing this Agreement on behalf of such party has the authority to bind
such party or the party which they represent, as the case may be.
[Z:',E Bas5\My Docum~m.\Profcssional S"""ic~s"2007'MARKETING lNFOMATlCS PSAdoc:3ll4!2007 2:36 PM) 6
Marketing InJomatics
Police Department - 2007 Market Research
Appropriation #1110419-99; P.D. #15826
Contract Not To Exceed $14.000.00
7.19 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.20 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an
opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and
enter into same freely, voluntarily, and without any duress, undue influence or coercion.
7.21 Copyright.
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position
questionnaire, compensation and classification plan and reports are copyrighted. City agrees that
all ownership rights and copyrights thereto lie with Professional, and City will use them solely for
and on behalf of its own operations. City agrees that it will take appropriate action with its
employees to satisfy its obligations with respect to use, copying, protection and security of
Professional's property.
7.22 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in
performing the services under this agreement. Such personnel shall not be employees of or have
any contractual relationship with City. All of the services required hereunder will be performed
by Professional or under his supervision and all personnel engaged in the work shall be fully
qualified to perform such services.
7.23 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this agreement. City shall
have free access at all proper times to such records and the right to examine and audit the same
and to make transcripts there from, and to inspect all program data, documents, proceedings and
activities. .
7.24 Accomplishment ofProiect
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a
sound economical and efficient manner, in accordance with the provisions thereof and all
applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate
to ensure that the work involved is properly coordinated with related work being carried on within
City's organization.
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(WED)NAR 142007 14:&7/ST.14:&S/No.7SOOoo018S P 10
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IN WITNESS wHEREOF, tne parties hereto have made and executed this ~ent 89 fallows:
CITY OF CARMEL, INDIANA
by and, tb!'O\lgh its Board ofPllblic
w ork9 8l\d Safety
BY,
I
I
I
Len S. wets
Date:
er
31cl11d 7
' l'
MARKETING lNFOMAnCS
. tinted Name: :::r ~""s. R -jfH-tr J.
Title: ~;.t'Je~r
FIDtrIN: ,? ~ - B'o 6'6 ~ ? ;1..
SSN if Sole Pr.oprietor:
Date; ~-I'I-~oo'7
""..~.....-~.,..IocItnI~~~INIDW"'7lClIIiM.tIlIIIIrl.""')::J'n.<< 8
Marketing InJomatics
Police Department - 2007 Market Research
Appropriation #11104/9-99; P.D. #15826
Contract Not To Exceed $14,000.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
MARKETING INFOMA TICS
BY:
BY:
James Brainard, Presiding Officer
Date:
Authorized Signature
Printed Name:
Mary Ann Burke, Member
Date:
Title:
Fill/TIN:
SSN if Sole Proprietor:
Date:
Lori S. Watson, Member
Date:
ATTEST:
Diana Cordray, IAMC, Clerk-Treasurer
Date:
(Z:\E ItI.sIM)' DooJIll(nU'J'mf..,iolloll Scnicc:sIJOO1\MARKETC\G Il\FOMATlCS PSAdoc:J/W2007 2:36 PM} 8
o Ma'-"g/nformaria
Marketing Informatics
5739 Professional Circle
Indianapolis IN 46241
ph: 317-788-4440
fax: 317-788-4411
APPENDIX 'A' - STATEMENT OF WORK
Revised 12-18-06
Mi agrees to the following as our responsibility within this Service Agreement with the City of
Carmel (on behalf of the City of Carmel Police Department):
1. Complete 600 random consumer phone surveys with adults age 18 and above in Clay
Township, Hamilton County, Indiana
;, late afternoon and evening calling only
;, demographic splits to be generally representative of the universe being
sampled
2. Place the script into calling format (script estimated at 45 total questions)
3. Conduct caller training and administer data collection standards
4. Clean data and code open-ended responses to allow for statistical quantification
5. Using SPSS, provide frequency tables, plus selected, high-level cross-tabulations
6. In addition to the above, provide Client with 2 hours' of consulting
Client agrees to the following as their responsibility within this Service Agreement:
1. Provide Mi with sufficient universe of names and numbers from which to call in
Excel or Access format (prefer a minimum of 10,000 randomly generated records)
2. Draft of the script
3. Timely script changes and/or approval
4. Timely payment of all invoices
5. Consultative service/support, as needed
"EXHIBIT
If (/~
,~
Estimated Cost:
The fully inclusive cost for this work as outlined above is estimated at $14,500. Upon
formal approval, 50% of the total will be invoiced, with the remaining 50% to be
invoiced upon delivery of the final report.
Estimated Sequential Timing:
. Sib'Il Service Agreement/Statement of Work
. Script formatting/approval and delivery of calling file
. Project set~up, caller training, and start of data collection
. Completion of data collection
. Data cleaning, coding, frequencies and selected cross-tabs
. Presentation of final report
Wk of 12-18-06
Wk of 12-25-06
Wk of 01-01-07
Wk of 01-08-07
Wk of 01-15-07
Wk of 01-22-07
11 2--( "
"EXH\S\l IT --~-~~