TP Mechanical Constractors/Maint
"l"'!~ichariicalr:ontractOIs
{5-faintenance Department
~. ,'~' ",..~ -. - . ~
New Out5i<!e C",nd!,nsing Unit
Appropriation#120S'SOl ;,PO: #16833
COlltract No(to E~ceed!h7:J89j2
Cott..r..ut.\J- cA.p6. 6Tol
A. PP.RO.VE. 0, ~..H S . 0
FORM BY; {MY
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS'AGREEMENT FOflP~RCHASE OF GOODS.AND:SERVICES; CAgreeme'nl") ishereb{ehtered into by
and between,the,City of Carmel, Indian~, acting by and ihrough.its Boardof.PublicWorksa~d Safety'("Cii'i"1,and TP
Mechanical ConlraCtors ("Vendor"),
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:'
Vendor ackl10wledgesthat it has read al1aun'derstands this Agreefneht, andeagrees that its execution of
,same cpnsiitutes ils 'acceptaQce of all of ihee,greement's.terms\lndcondilions:' '
2: PERFORMN;JCE:
City agrees to .purchase the, goods' and/or services (ihe "Goods andServices"j from 'Vendor using City
bu'dge1'<lpprlipriation, number '1205' 501 fu:ncls: Ve'ndElr qgrees .10 provid~t~e Goods and Services and to
other,vise; pe~o[m th,e requirements of Ihis AgreefTlent by applying at all tim~s the highest technical and
'industrystaridards,
3, PRICE AND PAYMENT TERMS:
31 Venao(estimates ,that the 101al price;forthe Goods and Services'to be provided to City hereunder
" .. _ - - ~.- . _, . -.. ~" . -"," c" i _._ .. ,,_ _ - _ - _ - - ,- 'f -, -, ,-"
shall be no more,than Thirty Seven Thousand One Hundred Eighty'Nine Dollars and. Thirty-Two
Cents ($37;189.32) (the "Estiinate")Venaor'shaii'subl11itan'ih~bicelo City no more lhanonC,e every'
lrirty (39) days d,~tailing t~e Goodsa,nd Seryices'proyidep to City withi~ such time period. Cily shall
pay Vendor'forsuch Goods and Services within sixty (60)' days after the,date,'of City's receipt of
Vendor's invoice detaIling same, ,so Io'ng as ;;tndtoth'ee'xter\l'su~h Goods ~nd Services are not
disputed, are'in accordance with the specifications set fOrth in Exhibit A, are submitted on an invoice
lhat colitains'the information containea on attached Exhibit B, aM venaor, has otherwise performed
and satisfied alithe terms aha. cQnditibns of this Agreement.
3,2 yena,or agr",es notto p!ovLde ~ny qoods,mq~er:vic(;s t6 eity t~al. w,ould cau,se,lh(; .tpt?1 costol the
Goods;and Services provided by Vendor to City hereunder to exceed the Estimate,. unless City has
previously agreed, in:writing,,16pay anamou:fit inex(;essther~df.
4. WARRANTY:
VeDdor expresslywa,rr~nJs'lhatthe Goods,and ServiQ(;scovered by'this ,t.,greel11ent will.c~nfo\mto lhose
certain specificaiions, descriptions and/or quotations regarding same'aswere provided'lo Vendor by City all '
of; which docum~lI1ls'i:\re incorpor.@ted nerein by.reference,and th<j.l,lhe,Goods and Ser:tlces wil.l.be deliv~re~
in.a,tTmeiy, good.and workmarilikemanner'and free from defect.. Vendoracl<nowledges that'il knows of'
Oity's intended use and express1i warrants that'the Goods and Se(yices provided ,tbeily pursua,nl to this
Agreement h1fvebee~ selected by VeDdor based upon City's'stated use and arefil and sufficient. for their
particular purpose,
IZ:IE a..ii5'Mr OOCunI.otIW1'ro~-i-cllil! s~~w1oci7.TP M':"'''''''i~ C~dlr.rit doc,gjrn~ 'I'~-S'A,\--i]
",TP'MechanicaiContraetots
Maintenance "Depa1tmeht
New Outside Condensing Unit
Appropriatiml #\205.501 ;P:O.:#1683J.
Contract Not To Exceed $37189:32
5, TIME AND PERFORMANCE:
'. '. . l ^' .'. '" -. _ ' '" . ..
This'~greemeot shall become. effective as'oftne lasfdateon which a party hereto executes same (!'Effeclive,
'Date"), and both .partiesslJaIUne'reafter.pertorm their obligations'hereunder in a timely manner, Time is of
the eSsencE! ofth[s, Agreement: .
6. DISCLQSQREAND WARNINGS:
If requeslea ~y Cjty, Ven,do(,sha"llpromptlyfurnish to City; in such form and detail as City may direct, a fist of
all chemicals,materiiils, substances and Hems used in or'during the p"zovision bUhe.Goods andSef\lites
prpvided hefeun,der,inclLJding the quantity, qU,ality aDd COocEl.htratioh thereol and ,any other 'inf9rmation
relating thereto. Mthe time onhe delivery of:the,Goods'and:Services,provided hereunder, Vendor,agrees to
furnish to GitYsufficienl:written warhihg,anq notice ,(inpludirig appropriate labels 011 cont(liners;and packing)
of any hazardous material utilizedioorlhaUs'a;panoftheGoods and Services,
7 LIENS
Vendor..shall not cause or permit the filing,otany lien on aOy of City's property, In the,event any sLich lien is
filed and \(endol fails,tp remove such lien wiJ,hinten (10) days:(jftefthe.filing th.ereoi; bY.paymeptor bonding,
C[ty shall h~ve therighHo pay such lien or obtain such bond, all aLVendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches. or defaults under any ol:the terms or, conditions of this.
.Agregnieht, ihcluding V~nd6r:s warranties; (~) faJis to provide the GooasaOd Seryices;a~specifiedherein;
(c) fails to rnake.Pfogressso as to endanger timely and proper provision ofthe,GoodsandServicesand does
not correct sucn failure or bCreach .within five. (5) Dusiness days (or '.such shorter period of time as i"
commercially.reaso,na,ble UQder the circumstanceS) after [eceipt of notice from City'specifying such. 'failureor
breach; or (d) becomes Insolvent, is'placed,into receivership, makesageheral assignmentfor.thebenelitof
c:rE!ditors'ofdissollies,each such E!yentconstitutihg ari event Ql.dE!faujt hereund~r, City si\aIC~ave.theJight to
(1) terminateall or'any'parts of this Agreement, without liabilitY'to Vendor;,and (2) exercise.all other rights
and remedies available to'City at law and/or ir1"equity. .
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure!and Il)aintaio in.fyll force and effect durin'g'the ter[l1oUtiis AgreemeO,t"with an insurer
licensed to do business in the Slale of'lndiana, such insurance as'is necessa[YJorthe protection of CityaQd
Vendm"from .all claims ;for damages under anY worKers' csimpeO!3atig,n, occupational'disease' and/or
un!lIT1ploymen,t comrJepsation ect; for bodijy il)juries including,. but not limited to, personal injury,. sickness,
disease or. death of'or to any of, Vendor'sagents;,offic~rs~erilplbye~s, contractors and subcontractbrs; and,
for any injury to of destruction of property, including, but not lil"(lited tq;any loss of use resulting therefrom,
The coverage amounts shall be no less than. those amounts set forth in attacliea Exhibit C, Vehdo! shall
cause,itsinsurerst6nan'ie City as an additional insured on'?11 sychin!3urancepoiiGles,shailpromptly provide
City, upon re,quest;wilh copies of all such policies, and shall provide that such insurance policies shall not 'be
canceled without.thir:\y (30) days prior notice to. City" Vend,or shall indemnify and, hold, hermlg,ss City from
and again.sf;any and all liabilities, claims; demands or expenses ~ncluding, bu', not limited to, reasonabie'
attorney fees)'lor.irijury, death and/or damageslbany:pers6n"0):p(operty ari\,ingJrorn orJr1cQmie'ction wiUi
Vendor's provision of G,oods.and Services pursuabttoor.under this Agr.eement o{Vendor's use olCity
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"TP Mechanical ContraCtors
Mainteriarice\Departnieht
New Outside,CondensingUnit
ApJiroptiatiOn"#1205~50 1 ;'P ,0. .#16833
Contracl NotTo Exce,ed$37, 1'89:32
10.
11.
prope~y, Vendor f~rthEJragreesto indell)riify, defend and hold harmless City and its officers,;officials,.agents
and empJoyees from all claims and suits of whatever type, 'including, but not limited to, all court'. costs,
attorney fE!es,. and ol~er expenses, caused' by any aCt or, oniission .of. Veiidorand!or orany of Vendor's
agenJs, officer~, emplqyees, contractors or,subcor'1tractors' .in the perfprmance qf this Agreement. These
indemn ification.obl igations;shall.su rvivethe Ie rmination of this. Ag reement.
GOVE8NMENT COMPLIANCE:,
Vimdoragrees,to comply with all federal, state'and 10callaY/s, executive orders, rules; regulations and codes
which may.be applicable to VeQdor:s,pertClrmance qntf06ligatlons under this AgreE!ment, and all releyanl
'provisions thereof are,incorporated herein by this reference. Vendor agrees to indemnify and ~old'harmless
City lroll1ariy . loss, ,gamag~ andlor'liability resulting fro[11 any sychv,ioICili.o~ of such'law~,. orders, rules,
regulations aM codes; This indemnificationobligalion shall survive thelermination of this Agre,ement
NONGISCRlMINATioN:
Vendor represents' '.and warrants that it and all of its officers, employe!,!s, agents, contractors abd
subcontractors,s~all cOmplywit,h all laws ,of the, lJnited !3t<ltes, the, Slateo! Indiana andGityprohibiHng
discrimination against any employee, applicant for employment or other person in the provision of ariy Goods
and SefVices'pio.vided by tliis AgreemElrifwithrespect.tg"their hi.re,terwre, terflls, conditionsaod prjvileges of
'empl9yment and aoy Qther,matter relateclto theiii employment or subcontracting, because of. race, religion,
color: sex; handicap, "national origin, ancestry, age,' disabled veteran status and/or Vietnam era'veteran
slatus,
12.
NO IMpLIED WAIVER: '.' . .' '
Th? fOjilure of either party.to (e.qui~eperformarce by Ihe, cither of any provision of this. Agreement shall not
affect therightof such party to require such 'perfixmance at ahy time'thereafter; nor'shallthe,waiver by apy
party ()fabreOjch oj anyproyisi()Q of Ihls Agreemeot con,stitute a waiver. ofaoy~ucceeclihg breach of the
same or any other provision hereoL
13,
NON,ASSIGNMENT:
" -, ,,' ':.~" ,
Vendor. shall notassign'orpledge tKisAgreemeril; wtl~ther ascollaleraUor a Joan or Dtherwise,an,dshall not
deieg~te.its'oQligatio:ns Ulider this Agreement.without, City's priorwritten consent.
1~t
RELATIONSHIP OF'PARTIES:,
T!1erelat10nshlp of thecpartles hereto shall be as:provided for in'this.Agreement; and n<litherVendor norqny
of its officers, ell1ployees; contraCtors,.subcontiactorsanq,agents are'employees of City: Th,e contr~ct price'
set forth !1erein sO,all-be lhe full and. maximum' compe.nsCition andmoriies required of City to be paid to
Vendor under or pursuant to this Agreement.
i 5.
GOVERNING'LAW; .LAWsull'S:
fhis AQreement'is 10 be ~construed in aqcordaocewith andgo\!er,ned by the laws oj the State of ,Indiana,
excepUor its.conflict ofla\;'ls P.fovisions: The parties agree thai, in lhe event a lawsuit, is filed, hereunder, they
waive their right 10 a jury trial, agree 10 fjle any,such lawsuit iO an a'ppropriatecoljrf in J1amillW Co~nty,
Indiana,only"andagreethatsuch court is theappropriaievenue forand nas jurisdiction over same,
[Z~_B.l..,-\lY!h:"-"'-cil,~r.,..;IIIi..!.Sirii~J\Ti'"MO<..b~i<.1Cw:d,Utli\oodf.l""OO79o\5A.'jl 3
'TRMechanical (:ontractws
M"aintenance,:D"epartment"
New Outside~ondensingUx;h.
Apprnpriation#1205'50I';,P:O. #1'6833
.' - .., . -. ". '"
Contract NotTo Exceeif$37,189"32
16. SEVERABILITY;
If any term ofthisAgreement is invalid or unenforceable, underany statute, regulation, ordinance, executive
brderorother rule aflaw, such term slialllie deeriIedreformed or oelete9, but ohlYto .the exleninecessary to
comply.wlth;same,andthe remaining provlslons of this Agreement shalLremaindn'full force and .effect
17. NOTI8E:
Any notice provided for'.in this Agreement: ..viILbe. suffiCient ilit is in writing, ana is delivered by postage
Jirep'aid l:J:S. certified mail, return" receipt requesteo,' to the party to be,hbtifiedal the address specifiea
herein:
"toOity:
. ,
City of Carmel
One. Civic Square
Carl1')el, Indiana 46032
ATIN:'
AND
Doliglas'C.Haney, CityAttor~ey,
DepartmentOf Law
Orie Civic Square
Carmel, Indianq 46032
IUo Vendor: TP M~chanlcal Contr~clors
11902 Lakeside, Drive Suite 1619
F;ishers, Indiana 46038
Telephon.e:
E:Mail:
AnENTION:
Notwithstanding the above, notfce of termination under pa'ragtaph 18 Ii'ereiiibelowshall.be effective if given
orally,aslOng asw!ilten notice.isthwprovide.d as set fQrth hwein9cbove wilhi~ five (5) business days .from
the date of. such oral notipe.
18, 'TERMINATIO~:
18,1 Notwithstanding anytning to the contrary containedin.,lhis.Agreemeilt, OitYmay, LiponnOtice to
yend6r,immedi.atelytermiil,ate this AgreemeDl for-,cause, in;the event ala. default hereunder by
VenqoranaJorif sufficient. funds are not appropriated or encumbered ,to parfor'the'Gbods and
Services to be' provided liereunder. In the event of ,slich termination, Vendor shaH be entitled to
recejve only paY[D.eDt jor the un~isputed Invoice amount repres'enting conformirig Goods and
Services delivered as of ttie date .of terininaticin"except thats~uch' payment amouhtshall nolexceed
.' .." - .'... - - -.. . ' -.. -, -. ..-
the Est.irnateamount in. effect,atthe time of !erl)1lnation, unless the parties have,previously agreed in
writing to,agreater,.amount.
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4
"TPMeduiruca1 Contractors
Mil i6tenance, DepartTri"ent;
New'Outside, Condensing 'Unit
Appropriation' #1205-50 I;P, 0 /# 1683 3
Contract NotTo Exceed$37,189:32
19,
20.
21.
22.
23.
18,2 Either party hereto niayterminate this Agreement aJ any time:upon thirty (30) days prior notice to the
6th,et party, In ,1ne,even!. of,sucht~rminatio[l; Ven.dor shall be entitled to receive only payment for the
undisputed invoice amount of conforming Goods and SerVices', delivered as of -the, date of
'terniinajion, eXcept thatsLi~,h paY!']lent amount ~halL not exc~ed'theEsJii11ate,amount ine~ect aUhe
time,oftermination, unless'the'parties have,previously agreed in writing to a greater amount.
REPRESENT~TIONS ANDWARRANTIES
i'heparties represent and warrant'ihatlhey are.autho'riiedtoenteririto this Agreementand.thatthe persons
executiMgthis Agreement have the ?Wlhorijy t(J.bind the:party which,tMey. repres,ent
ADDITIONAL GOODS AND SERVICE,S
VendorunderstaMds:a(1q;agreesthat City may; from iimeto.lime,requeslVendor to proviaeaaditional gooas
and services~to CHy, When City aesires adaitiona,1 goods and seryicesJrom Veri~or, th~ City shall notity
Vendor of sOch.additio~al gcioaSa(1aservice$ aesirea, ,as well as 'the time frame in which same are to be
providea. Only after City has approved Vendor's time ana cost estimate.fortheprovisio(1 of such additional
goods a'nd services,. has encumbered.,sufficient monies Jo pay forsam,e" and has al!thorized Vendor,in
writing, to prQviqe such a,ddjfiollaj goocts'andservices, shall such goods and services be provideaby Vendor
to Gity, A copy of the City:s'auttiorization documents ior tne purchase qf additional goods and services shall
be numberea aridat\ached hereto in th~,order inwpichthey are approve9 by Gity
TERM
Unie,ss otherwise terminajedin accordance with ihe termination provisions set forth In Paragraph 18
hereinabove, thisAgreemenf ~hall be in effect'from the Effective Date through OeQemtier, ~1..20Q7, and
shall, onlne first day of each,Jan,~,ary thereafter,qu,tomatically'renewfor a;period of one (1) calenaaryear,
unless otherwise agreed, by the.parties:hereto,
HEADINGS
All headinga'nd,s~ctions of this Ag're~'mef1t,areinsei1ed for ~onvehience.onlyaM' do hotfornia part,orthis'
Agreement,nor limit"expand or. otherw[seglterthe meaning of. any provision.hereof,
BINDING EFFECT
The parties,., and their respective officers, olficials;agents, partners; successors, assigns ana Ie,gal
. .,'_ .. ,'. _ . . . . '" __' .._. ,_ _ _ . n
representatives; are'.bo'und:to'the oll1'er: with' respeQt to alj of the cOVenants, terms, warranties and obligations
s\lUo~h in. Agreement ,
24,
NO THIRD PARTYBENEFIGIARIES
This Agreementgives no ,rights or benefits to anyone othe'rthanCity'ana Venpor.
25.
ADVICE OF COUNSEL:
The parties warrant.thafthe:y' have read this Agreement a:ng.understand it,. havehadtheopporlunijy to obtain
legal advice and assistance of: counsel throughout the,negotiation ofiliis Agreement, and enter intosanie
freely, voluntarily, and wfthoutany auress;u'naue influence Or coeicio[1.
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.' TP M~cbanical Contractors
,Maintenance Department
New Outside Condensing Unit
Appropriation #1205-501; P.O. #16833
Contract Not To Exceed $37.189.32
26. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same, Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in an{exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition ,contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF"the parties hereto have made and executed this Agreement as.follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Wor~s and Safety
TP MECHANICAL CONTRACTORS
By: '
By:
~"?~
~uthorized Signature
LJav;J DD.-e"r
Printed Name
--
J '13s Brainard, Presiding Office
~ 4.Jt5J/
Mary ~ke; Member
;;: rJ;::;O~
Lori ff:vatson, Member
Date:
<)4?r",'{'.()
<;0 {-e~ Re-p
Title
FID/TIN:
;;t~O -;;..~ 1<./1 L/
8lIdra JId J
Deputy Cl obnsolJ,
erktor
SSN if Sole Proprietor:
8/;pl(C>?
ATTEST:
Date:
J
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