Butler Fairman & Seufert, Inc./Engr • C it #a• ►(40ai1•0
•
Engin ernabeparan and Sent- Inc. APPROVE
Engineerine Depar[mem—2008, Web Hosting Agreement S O
Appropriation#206-4462838 P.O. #17777 FORM BY: 1
Contract Not To Exceed 8360.00
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works
and Safety (hereinafter "City"); and Butler, Fairman, & Seufert, Inc. (hereinafter "Professional").
•
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property,
•
personnel, public works and infrastructure; and •
WHEREAS, from time to time, City needs' professional assistance in fulfilling its foregoing
responsibilities; and
WHEREAS, Professional is experienced in providing and desires to provide to City the
professional services ("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, Cityand Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2. SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in
attached Exhibit A, incorporated herein by this reference.
2.2 Professional understands and agrees that City may, from time to time, request Professional to
provide additional or modified Services to City. When City desires additional Services from
Professional, the City shall notify Professional of such additional Services desired, as•well as the
time frame in which same are to be provided. Only after City has approved Professional's time
and cost estimate for the provision of such additional Services, has encumbered sufficient monies
to pay for same, and has authorized Professional, in writing, to provide such additional Services,
shall such Services be provided by Professional to City. A copy of the City's authorization
documents for the purchase of additional Services shall be numbered and attached.hereto in the
• order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
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• Butler Fariman and Seufert,inc.
Engineering Department—2008, Web Hosting Agreement
Appropriation#206-4462838 P.O. #17777
Contract Not To Exceed$360.00
SECTION 3. CITY'S RESPONSIBILITIES •
3.1 City shall provide such information as is reasonably necessary for Professional to understand the
Services requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all
data so provided is correct•and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required
for Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 206-4462838
funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all
matters regarding the Services.
SECTION 4. PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the. Services pursuant to the terms of this Agreement and within any
applicable time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services .by following and applying at all times reasonable and
lawful standards as accepted in the industry.
SECTION 5. COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be
no more than Three Hundred Sixty Dollars (S360.00) (the "Estimate"). Professional shall submit
an invoice to City no more than once every thirty (30) days for Services provided City during the
time period encompassed by such invoice. Invoices shall be submitted on a form containing the
same information as that contained on the Professional Services Invoice attached hereto as Exhibit
B, incorporated herein by this reference. City shall pay Professional for all.undisputed Services
• rendered and stated on such invoice within sixty (60) days from the date of City's receipt of same,
or be subject to a late charge of one percent (1%) of such unpaid and undisputed invoice amount
for each month same•remains unpaid.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to
exceed the Estimate, without City's prior written consent.
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' Butler-Fariman and Seufert, inc.
Engineering Department—2008. Web Hosting Agreement
Appropriation#206-4462838 P.O. #17777
Contraci Not To Exceed S360.00
SECTION 6. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
. hereinbelow, this Agreement shall be in effect from the Effective Date through December 31,
2008, and shall, on the first day of each January thereafter, automatically renew for a period.of one
(1) calendar year, unless,othenvise agreed by the parties hereto.
SECTION 7. MISCELLANEOUS
7.1 Termination.
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City or Professional, without cause, upon thirty (30) days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City, for cause, immediately upon Professional's receipt of City's "Notice
To Cease Services."
7:1.3 In the event of full or partial Agreement termination, and as full and complete
compensation hereunder, Professional shall be paid for all such Services rendered and
expenses incurred as of the date of termination that are not in dispute, except that such
payment amount shall not exceed the Estimate. Disputed compensation amounts shall be
resolved as allowed by law.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners and successors in
interest are bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give rights or benefits to anyone other than the
parties hereto.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Professional nor any of its agents, employees or contractors are City employees. Professional shall
have the sole responsibility to pay to or for its agents, employees and contractors all statutory,
contractual and other benefits and/or obligations as they become due. Professional hereby warrants
and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by
City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor
of Professional regarding or related to the subject smatter of this Agreement. This indemnification
obligation shall survive the termination of this Agreement.
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Butler Fariman and Seufert, Inc.
Engineering Department—2008, Web Hosting Agreement
Appropriation#206-4462838 P.O. #17777
Contract Not To Exceed 8360.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of
Indiana such insurance as is necessary for the protection of City and Professional from all claims
under workers' compensation, occupational disease and/or unemployment compensation acts,
because of errors and omissions, because of bodily injury, including, but not limited to, the
personal injury, sickness, disease, or death of any of Professional's employees, agents or
contractors and/or because of any injury to or destruction of property, including, but not limited to,
any loss of use resulting therefrom.. The coverage amounts shall be no less than those amounts set
forth on attached Exhibit C. Such insurance policies shall 'not be canceled without thirty (30)
days' prior written notice to City.
7.6 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event
such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing,
City shall have the right to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default.
•
In the event Professional (a) repudiates, breaches or defaults under any of the terms or conditions
of this Agreement, including Professional's warranties; (b) fails to perform the Services as
specified; (c) fails to make progress so as to endanger timely and proper completion of the
Services and does not correct such failure or breach within five (5) business days after receipt of
notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition
for receivership, makes a general assignment for the benefit of creditors or dissolves, each such
event constituting an event of default hereunder, City shall have the right to terminate all or any
part of this Agreement, without liability to Professional and to exercise any other rights or
remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of
which being hereby incorporated herein by this reference, to keep all of Professionals' required
professional licenses and certifications valid and current, and to indemnify and hold harmless City
from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from
any failure by Professional to do so. This indemnification obligation shall survive the termination
of this Agreement.
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Butler Fariman and Seufert; inc.
Engineering Department—2008. Web Hosting Agreement
Appropriation#206-4462838 P.O. #17777
Contract Not To Exceed S360.00
7.9 indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees and
agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all
damages, costs, expenses and attorney fees arising out of any intentional or negligent act or
omission of Professional and/or any of its employees, agents or contractors in the performance of
this Agreement. This indemnification obligation shall survive the termination of this Agreement.
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall
comply with all existing and future laws prohibiting discrimination against any employee,
applicant for employment and/or other person in the subcontracting of work and/or in the
performance of any Services contemplated by this Agreement with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to employment,
subcontracting or work performance hereunder because of race, religion, color, sex, handicap,
national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
7.11 Severability.
If.any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of
competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement
that can operate independently of same shall continue in full force and effect.
7.12 Notice.
Any notice, invoice, order or othercorrespondence required or allowed to be sent pursuant to this
Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return
receipt requested, addressed to the parties as follows:
CiTY:
City of Carmel Douglas,C. Haney
Department of Engineering Carmel City Attorney
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
ATTENTION: Amanda Foley
PROFESSIONAL:
Butler, Fairman & Seufert
8450 Westfield Blvd., Suite 300
Indianapolis,,Indiana 46240-8302
ATTENTION: John W. Brand
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Butler Fariman and Seufert, Inc.
Engineering Department—2008, Web Hosting Agreement
Appropriation#206-4462838 P.O. #17777
Contract Not To Exceed $360.00
Notwithstanding the above, City may orally provide to Professional any notice required or
permitted by this Agreement, provided that such notice shall also then be sent as required by this
paragraph within ten(10) business days from the date of such oral notice.
7.13 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the'date on which the last of the
parties hereto executes same. -
7.14 Governing Law; Lawsuits.
•
This.Agreement shall be governed by and construed in accordance with the laws of the State of
Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the
City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they
waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in
Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has
jurisdiction over same.
7.15 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in
any way affect the rights of such party to require such performance at any time thereafter.
7.16 Non-Assignment.
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder
without City's prior written consent.
7.17 Entire Agreement.
This Agreement contains the entire agreement of and between'the parties hereto with respect to the
subject matter hereof, and no prior agreement, understanding or representation pertaining to such
subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement
may be amended, added to or subtracted from except by an agreement in writing signed by both
parties hereto and/or their respective successors in interest. To the extent any provision contained
in this Agreement conflicts with any provision contained in any exhibit attached hereto, the
provision contained in this Agreement shall prevail.
7.18 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that
any person or entity executing this Agreement on behalf of such party has the authority to bind
such party or the party which they represent, as the case may be.
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Butler Fariman and Seufert, Inc.
. Engineering Department—2008. Web 1-iosting Agreement
Appropriation#206-4462.8.38 P.O. #17777
Contract Not To Exceed $360.00
7.19 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.20 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an
opportunity to obtain the advice and assistance of.counsel throughout the negotiation of same, and
enter into same freely, voluntarily, and without any duress, undue influence or coercion.
7.21 Copyright.
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including fornis, job description formats, comprehensive position
questionnaire, compensation and classification plan and reports are copyrighted. City-agrees that
all ownership rights and copyrights thereto lie with Professional, and City will use them solely for
and on behalf of its own operations. City agrees that it will take appropriate action with its
employees to satisfy its obligations with respect to use, copying, protection and security of
Professional's property.
7.22 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in
performing the services under this agreement. Such personnel shall not be employees of or have
any contractual relationship with City. All of the services required hereunder will be performed
by Professional or under his supervision and all personnel engaged in the work shall be fully
qualified to perform such services.
7.23 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this agreement. City shall
have free access at all proper times to such records and the right to examine and audit the same
and to make transcripts there from, and to inspect all program data, documents, proceedings and
activities.
7.24 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a
sound economical and efficient manner, in accordance with the provisions thereof and all
applicable laws. in accomplishing the project, Professional shall take such steps as are appropriate
to ensure that the work involved is properly coordinated with related work being carried on within
City's organization.
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Butler Perlman and Seufert, Inc.
Engineering Department—2008, Web Hosting Agreement
Appropriation n206-4462838 P.O. #17777
Contract Not To.Exceed$360.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL,.INDIANA BUTLER, FAIRMAN & SEUFERT
by and through its Board of Public
Works and Safety
BY: BY:
h/1•
Ja es Brainard, Presiding Aut rized Signature
Dte: /— / - b
Printed Name: John W. Brand
Mary Ann urke, lem er Title: President
Date: ' a
FTD/TTN: 35-1063590
I
Lori S. Writson ' 1,tier SSN if Sole Proprietor:
Date: �/ /itojo Date: January 8. 2008
ATTE :
Tana Cordray, I C, Clerk-Treasurer
Date: /-/6.Or
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WEB HOSTING AGREEMENT
This Hosting Agreement ("Agreement"), dated the ) l, day of , 2008, is
made and entered into by and between Butler, Fairman and Se ert, Inc., to ated at 8450
Westfield Boulevard, Suite 300, Indianapolis, IN 46240-8302 (the "Host"), and
'f Cairns-4 , located at O+46. CIV 2 c S , Caar r,.e..( , IN
44032.(-"Client').
RECITALS
A. Host is in the business of offering Internet services relating to, among other things, hosting of
sites on the World Wide Web portion of the Internet, and 'Host is willing to provide services to
Client on the terms and subject to the conditions set forth below; and
B. Client desires to engage Host, and Host desires to be engaged by Client, to provide Internet
services on the terms and subject to the conditions set forth below.
NOW, THEREFORE, in consideration of the mutual promises set forth herein, and for other
good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
Host and Client hereby agree as follows:
TERMS
This Agreement shall be effective when signed by both Parties (the "Effective Date") and
thereafter shall remain.in effect for one (1) year; unless earlier terminated as otherwise provided
in this Agreement (the "Initial Term").
Services.
Hosting Services
1. Host agrees to provide Client with services for hosting of a website on the World Wide Web
portion of the Internet (the "Website") as set forth or described in SERVICES TO BE
PROVIDED hereto (the "Hosting Services"). Host shall provide the Hosting Services so that the
Website is accessible to third Parties via the World Wide Web portion of the Internet as
specified in this Agreement.
2. Except as expressly provided in this Agreement, Client agrees that Host is responsible only
for providing the Hosting Services, and Host is not responsible for providing any other services
or tasks not specifically set forth in SERVICES TO BE PROVIDED.
3. To the extent that Client wishes to receive from Host, and Host wishes to provide to Client,
services other than the Hosting Services (collectively the "Additional Services"), such Additional
Services and the arrangements for their provision shall be set forth in a separate addendum to
this Agreement which is duly executed by the Parties (the "Services Addendum"), and the
Services Addendum shall be incorporated into, and become a part of this Agreement. (The
Hosting Services and the Additional Services will hereinafter be referred to collectively as the
"Services").
" .XHIBIT "
Page 1
Availability of Website
Unless otherwise expressly indicated on SERVICES TO BE PROVIDED hereto, the Website
shall be accessible to third Parties via the World Wide Web portion of the Internet twenty-four
(24) hours a day, seven (7) days a week, except for scheduled maintenance and required
repairs, and except for any loss or interruption of Hosting Services due to causes beyond the
control of Host or which are not reasonably foreseeable by Host, including, but not limited to,
interruption or failure of telecommunication or digital transmission links and Internet slow-downs
or failures.
Additional Storage and Transfer.
In the event that the Website requires storage and transfer on the Host Server which exceeds
the amount of storage included in the Hosting Services, Client may request that Host:
1. Upgrade the level of Hosting Services; or
2. Acquire additional incremental storage-to be included in the Hosting Services, on a time and
materials basis and in accordance with the fee and payment schedule in SERVICES TO BE
PROVIDED. Host shall review all such requests and determine, in consultation with Client,
whether it can reasonably comply with such requests, and if so, and at its option, Host shall
propose a procedure and budget for complying with such request.
Fees and Taxes.
Hosting Services Fees
Client shall pay Host all fees for the Hosting Services in accordance with the applicable fee and
payment schedule set forth in SERVICES TO BE PROVIDED. Host expressly reserves the right
to change its rates charged hereunder for the Services during any Renewal Term (as defined
herein).
Additional Services Fees
Unless otherwise agreed in writing, Client shall pay to Host all fees for Additional Services on a
time and materials basis as invoiced by Host.
Warranties.
Host Warranties
Hosts represents and warrants that:
1. Host has the power and authority to enter into and perform its obligations under this
Agreement; and
2. Host's services under this Agreement shall be performed in a workmanlike manner.
Client Warranties
21e
Client represents and warrants that: 66
EXHIBIT Page 2
1. Client has the power and authority to enter into and perform its obligations under this
Agreement;
2. Client Content does not and shall not contain any content, materials, advertising or services
that are inaccurate or that infringe on or violate any applicable law, regulation or right of a third
Party, including, without limitation, export laws, or any proprietary, contract, moral, or privacy
right or any other third Party right, and that Client owns the Client Content or otherwise has the
right to place the Client Content on the Website;
3. Client's use of its Website will not violate any law or regulation of any governmental or
regulatory/administrative entity; and,
4. Client has obtained any authorization(s) necessary for hypertext links from the Website to
other third Party Websites. Should Client receive notice of a claim regarding the Website, Client
shall promptly provide Host with written notice of such claim.
Client Restrictions
Client represents and warrants that it shall not use the Website or the Services provided to
Client to:
1. Send unsolicited mail messages, including the. sending of "junk mail" or other advertising
material to individuals who did not specifically request such material, who were not previous
customers of CLIENT or with whom CLIENT does not have an existing business relationship
("E-mail spam");
2. Engage in harassing behavior, whether through language, frequency or size of email
message;
3. Use without authorization or forge e-mail header information;
4. Solicit mail for any other e-mail address other than that of the Client's account with the intent
to harass or to collect replies;
5. Create or forwarding "chain letters" or other "pyramid schemes" of any type; and/or,
6. Use unsolicited e-mail originating from within Host's network or the networks of other Internet
Service Providers.
Indemnification.
1) Client
Client agrees to indemnify, defend, and hold harmless Host, its directors, officers, employees
and agents, and defend any action brought against same with respect to any claim, demand,
cause of action, debt or liability, including reasonable attorneys' fees, at trial and on appeal, to
the extent that such action is based upon a claim that:
1. If true, would constitute a breach of any of Client's representations, warranties, or
agreements hereunder;
II
FIIT .HIBIT 5
Page 3
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2. Arises out of the negligence or willful misconduct of Client; or,
3. Any of the Client Content to be provided by Client hereunder or other material on the Website
infringes or violates any rights of'third Parties; including, without limitation, rights of publicity,
rights of privacy, patents, copyrights, trademarks, trade secrets, and/or licenses.
2) Host
Host agrees to indemnify, defend, and hold harmless Client, its directors, officers, employees
and agents, and defend any action brought against same with respect to any claim, demand,
cause of action, debt or liability, including.reasonable attorneys' fees, at trial and on_ appeal, to
the extent that such action arises out of the gross negligence or willful misconduct of Host.
3) Notice
In claiming any indemnification hereunder, the indemnified Party shall promptly provide the
indemnifying Party with written notice of any claim which the indemnified Party believes falls
within the scope of the foregoing paragraphs. The indemnified Party may, at its own expense,
assist in the defense if it so chooses, provided that the indemnifying Party shall control such
defense and all negotiations relative to the settlement of any such claim and further provided
that any settlement intended to bind the indemnified Party shall not be final without the
indemnified Party's written consent, which shall not be unreasonably withheld.
LIMITATION OF LIABILITY.
Host shall have no liability for unauthorized access to, or alteration, theft or description of, the
website or Client's data files, programs or information through accident, fraudulent or
unauthorized means or devices. Host shall have no liability with respect to Host's obligations
under this Agreement or otherwise for consequential, exemplary, special, incidental, or punitive
damages even if Host has been advised of the possibility of such damages. In any event, the
liability of the Host to Client for any reason and upon any cause of action shall be limited to the
amount actually paid to Host by Client under this Agreement. This limitation applies to all
causes of action in the aggregate, including, without limitation, to breach of contract, breach of
warranty, negligence, strict liability; misrepresentations, and other torts.
Amendment.
No amendment, waiver, or modification of this Agreement or any provision of this Agreement
shall be valid unless in writing, stating with specificity the particular amendment or modification
to be made, and duly executed by the Host and Client.
Enforceability.
If any provision of this Agreement shall be held invalid or unenforceable by any court of
competent jurisdiction, administrative agency or as a result of future legislative action, such
holding or action shall be strictly construed and the unenforceable provision shall be deemed
severable from the remainder of the Agreement to the extent permitted by law, and the validity
or effect of any other provision of this Agreement shall remain binding with the same effect as
though the void parts were deleted.
Page 4
i6 EXHIBIT
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IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly
authorized representatives set forth below.
HOST: CLIENT:
John W. Brand
SERVICES TO BE PROVIDED
Web Hosting Package Selected: Shared Server .
Cost of Selected Package is $ 360.00 for a twelve (12) month period. Payment is due within 30
days of execution of this Agreement.
"EXHIBIT k51 ) „
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