Translations InterAmerica Inc/Courts
Ornt DCf#05,14..08. 2
APPROVED, A IU
FORA By_
CONTRAC'T' FOR..IN'T'ERPRETATIONITRANS ;ATION SERVICES
THIS AGREEMENT ("Contract") is made this Jett day of 2008 ("Effective
Date"), by and between Translations InterAmeiica Inc,- ("TI - ) and the Carmel City
Court ("Court").
WITNESSETH:
WHEREAS, TIA wishes to'provide Spanish 1`anguage'interpretation and translation
services to the Carmel City Court, and the Court wishes io utilize.TIA's Spanish
interpretation and translation services; upon the terms, and,subject to;tl e e.xclnsions'and'
conditions, set forth in this Contract;
NOW, THEREFORE, inconsideration of the mutual promises contained herein, and
other good and valuable+consideration,the`partiesagree as`followsi
1.1 Services. Sulijectto-and upon the terms and conditions hereof; and upon the basis
of the agreements,:representations:and warranties. contained'in,this Contract; TIA shall
provide competent' Spanish language trans! ators;and interpreters in-,orderto perform the
required and necessary duties of and in the Carmel City Court. This includes, but is not
limited to, accurately translating the,CouA's:statements, remarks; comments, otders,.ctc.,.
from English to Spanish,for those defendants who the Court assigned to a
translator/interpreter provided?by TIA, and accurately translating from Spanish to English
the statements, remarks, comments, etc., of said defendants to the Court.
TIA shall also, accurately translate written material, including, buGnot limited to;
court orders,-.charging information, adviseinein,df rights forms, probation, orders, plea
agreements, ete.,,as directed by the Court,
TIA shall also translate and interpret in-court statements and out-of-court
meetings between indigent defendants and their court-appointed counsel, at the direction
of the Court, so as to effectuate and facilitate communication between indigent Spanish-
speaking defendants and their court-appointed counsel, so that counsel can adequately
represent said defendants in court.
PRIVILEGED INFORMATION. TIA shall keep strictly confidential any
communications translated and interpreted between. indigent defendants and court-
appointed counsel. All information received in the course of translating and
communicating between defendants and their counsel is protected by the attorney-client
privilege, and shall not be shared with the Court, or with anyone else. TIA shall keep. no
files containing the content of any communication between indigent defendants and their
court-appointed counsel.
1.2 Conditions. TIA shall provide a competent Spanish interpreter for Court
proceedings, e.g., initial hearings, bench trials, guilty plea hearings, etc. TIA agrees to
provide a Spanish interpreter every Monday and Wednesday, the time of arrival to be
detennined by the Court, through and until the Court adjourns for that day, or until there
are no longer any persons present in the Court in.need of Spanish
translation/interpretation services. In the event that TIA services are.not needed for any
one of those days or for other times when TIA has received a request from the Court to
provide an interpreter or translator, the Court shall notify TIA at least one (1) business
day in advance to avoid the two (2) hour minimum charge.
TIA shall also make a Spanish translator/interpreter available to the Court at other
times, when the Court provides TIA with a 48-hour notice requesting the need for a
translator/interpreter.
1.3 Compensation. TIA shall receive $58.00 per hour, billed to the next half hour.
There will be a minimum billing of two (2) hours for the Court's use of TIA's services,
each time "CIA provides services in, to, or on behalf of the Court.
Billing invoices shall be provided to the Court by TIA on a monthly basis.
Payments shall be made upon the invoices submitted, after they have been reduced to
claims, or accounts payable vouchers, by the Clerk of the Court, and after they have been
approved for payment by the Carmel City Council, with payment finally being made by the
Clerk-Treasurer of the City of Carmel.
1.4 Duration of Contract. The duration of this contract will be from date of signing
for one (1) year, and will be automatically renewed annually by the parties for one-year
terms thereafter, continuing until terminated by either party.
1.5 Contract Modification. Any modifications of this Contract shall be in writing and
approved by all parties. There are no parole agreements accompanying this Contract.
1.6 Termination of Contract. Either party may terminate this Contract for good cause
by giving thirty (30) days written notice to the other party. Either party may terminate
this Contract without cause by giving ninety (90) days written notice to the other party.
The parties agree that "good cause" for termination of this Contract is limited to
failure to provide competent Spanish language translation/interpretation services so that
the Court cannot effectively and/or timely carry out its duties.
IN WITNESS WHEREOF, the parties have made and executed this Contract as follows:
Montserrat Z eman
President
Translations InterAmerica Inc.
Date: V/ 2-102
Paul Felix
Judge
Carmel City ourt
Date: ZS
Translations InterAmerica Inc. Carmel City Court
7710 Wawasee Dr. I Civic Square
Indianapolis, IN 46250 Carmel, IN 46032
EIN: 35-2062019
Approved by the Board of Works this day of l--
2008.
M ern?er Corr' a.tscrv?
Attested By:
Cl rk-Treasurer
City of Carmel
INDIANA RETAIL TAX EXEMPT
City of Carmel CERTIFICATE NO. 03120155 020
F ??11 ?LJJJIII FEDERAL EXCISE TAX EXEMPT
35.60000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
REQUISITION NO.
PURCHASE
/ V /-3
THIS NUMBER MUST APPEAR ON INVOICES. 1 P
VOUCHER. DELIVERY MEMO. PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE,
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CONFIRIAATION I BLANKET I CONTRACT I PAYMENT TERMS I rntlun I
OUANTITY IUNITOF
Rene-u) ?Ah-t r-&d 05,24.04.0
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Send Invoice To:
16
NO.
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PLEASE INVOICE IN DUPLICATE
9; Ooo• Ov
DEPARTMENT ACC/O?UNT PROJECT PROJECT ACCOUNT AMOUNT
30 ? _ PAYMENT
AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE APART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
SHIP THIS APPROP ATION SUFFI9,IEN TO PAY FOR THE ABOVE ORDER.
• REPAID.
• C.O.D. SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL.
SHIPPING LABELS.
y • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99: ACTS'19aS TITLE
II AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL NO.14 813 VENDOR COPY
May 19, 2008
Montserrat Zuckeman
TRANSLATION INTERAMERICA
7710 Wawasee Drive
Indianapolis, IN 46250
RE: Agreement for Purchase of Goods and Services
City of Carmel, Courts
No. 05.19.08.02
Dear M. Zuckeman;
On May 19, 2008 the Board of Public Works and Safety approved the above-referenced
contract(s) with your company. Enclosed.is a fully executed copy for your:records.
Please review the enclosed sample invoice, Exhibit B of your contract. Although we do not
require you to use this specific form, we do ask that you please submit the information requested
on the sample invoice in a similar layout when submitting an invoice for services rendered. This
format replaces any other form previously used by the City and is effective upon approval of your
contract.
If you have any questions or concerns; please do not hesitate to contact me at 317.571.2628.
Thank you for your attention to the above-referenced matters.
Sincerely,
Sandra Johnson
Deputy Clerk-Treasurer
Enclosures