HomeMy WebLinkAboutBPW Paperless Packet 07-16-25Board of Public Works and Safety
Meeting Agenda
Wednesday, July 16, 2025 – 10:00 a.m. Council Chambers, City Hall, One Civic Square
MEETING CALLED TO ORDER
1.MINUTES
a.Minutes for July 02, 2025, Regular Meeting
2.BID OPENINGS, AWARDS, AND REVOCATION
a. Bid Opening for 25-STR-03 Path Preservation; Matt Higginbotham, Street
Commissioner
b.Bid Award for 22-ENG-12 & 17-SW-15 Westfield Boulevard Mutli-Use Path
and Structure Replacement; Brad Pease Director of Engineering
c.Bid Revocation for Michigan Road Water Main Extensions and Connections;
Lane Young, Director of Utilities
3.CONTRACTS
a.Resolution BPW 07-16-25-01; Resolution of the City of Carmel Board of
Public Works and Safety Establishing a Purchasing Policy; New Purchasing
Policy for Executive Branch Departments; Samantha Karn, Corporation Counsel
b.Request for Purchase of Goods and Services; Skender Construction of
Indiana, LLC; ($119,773.00); Main Street Roundabout Concrete; Brad Pease,
Director of Engineering
c. Request for Purchase of Goods and Services HIS Constructors, Inc.
($2,886,045.90); 22-ENG-12 & 17-SW-15 Westfield Boulevard Multi-use Path
and Structure Replacement; Brad Pease, Director of Engineering
d.Request for Purchase of Goods and Services; Hoods Gardens, Inc.;
($88,075.00); Winter Decorations; Additional Services Amendment; Matt
Higginbotham, Street Commissioner
4.REQUEST TO USE CITY STREETS/PROPERTY
a.Request to Use Midtown Plaza and Use/Close City Streets; Special Request
to Use Electricity; Dia de la Familia 2025; September 13, 2025; 8:00 AM to 7:00
PM; Claudia Escalante
b.Request to Use Midtown Plaza and Use/Close City Streets; Special Request
to Use Electricity; Carmel Chinese Mooncake Festival; September 20, 2025;
2:00 PM to 10:30 PM; Ming Ye, Chinese Mooncake Committee
Board of Public Works Members:
Laura Campbell, Presiding Officer
Appointed by Mayor Finkam Term January 17, 2024, Until a Successor is Appointed
Alan Potasnik Appointed by Mayor Finkam Term January 17, 2024, Until a Successor is Appointed
James Barlow Appointed by Mayor Finkam Term August 27, 2025, Until a Successor is Appointed
Next Meeting: August 6, 2025
c. Request to Use Palladium East Patio; Special Request to Use Electricity;
Wedding Ceremony; May 30, 2026; 2:00 PM to 4:45 PM; Mallory Davis, Hotel
Carmichael
d. Request to Use/Close City Streets; Waterwood of Carmel Annual Neighborhood
Block Party; August 19, 2025; 5:00 PM to 8:30 PM; Mariam Lanthron, HOA Board
e. Request to Use Carter Green; Special Request to Use Electricity; Kathak Dance
Recital; September 6, 2025; 2:00 PM to 10:00 PM; Ajay Jain
f. Request to Use Midtown Plaza; Ball State vs Auburn Football Watch Party;
September 6, 2025; 6:00 PM to 11:00 PM; Mick Tidrow, Ball State Athletics
g. Request to Use/Close City Streets; Birthday Party; September 20, 2025; 6:00
PM to 11:00 PM; Mitch Baidinger
h. Request to Use/Close City Streets; Carmel High School 2025 Homecoming
Parade; September 26, 2025; 12:45 PM to 1:30 PM; Amy Skeens-Benton, Carmel
High School
i. Request to Use/Close City Streets; Ghosts and Goblins 5k; October 25, 2025; 8:00
AM to 12:00 PM; Jennifer Penix, Carmel Education Foundation
5. OTHER a. Request for Consent to Encroach; 5284 Longstone Roundabout; James and Debra
Barlow
b. Request for Dedication and Deed of Right of Way; 331 W Main Street;
Masoomeh & Abdolaziz Ardalan Trusts
c. Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; West Road and
Dolan Way; Duke Energy
d. Resolution BPW 07-16-25-02; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Appointing Special Police Officer; Graig
Collings; Chief Drake Sterling, Carmel Police Department
6. ADD-ONS 7. ADJOURNMENT
Board of Public Works Members:
Laura Campbell, Presiding Officer
Appointed by Mayor Finkam Term January 17, 2024, Until a Successor is Appointed Alan Potasnik
Appointed by Mayor Finkam Term January 17, 2024, Until a Successor is Appointed James Barlow Appointed by Mayor Finkam Term August 27, 2025, Until a Successor is Appointed Next Meeting: August 6, 2025
Board of Public Works and Safety 1
Meeting Minutes 2
Wednesday, July 02, 2025 – 10:00 a.m. 3 Council Chambers, City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER 6
Board Member Barlow called the meeting to order at 10:00 AM 7
MEMBERS PRESENT 8
9
Board Members Alan Potasnik, Jim Barlow, Jacob Quinn, and Deputy Clerk Jessica Dieckman 10
were present. 11
MINUTES 12
Minutes for June 18, 2025, Regular Meeting. Board Member Potasnik moved to approve. Board 13
Member Barlow seconded. Minutes approved 2-0. 14
BID OPENINGS AND AWARDS 15
Bid Opening for 22-ENG-12 & 17-SW-15 Westfield Boulevard Mutli-Use Path and Structure 16
Replacement; Board Member Potasnik unsealed the bids, and Board Member Potasnik read 17
them aloud: 18
Contractor Bid 19
HIS Constructors, Inc. $2,886,045.90 20
Morphey Construction, Inc. $3,305,000.00 21
Calumet Civil Contractors Inc. $3,720,000.00 22
Yarberry Companies, Inc. $4,248,755.00 23
CONTRACTS 24
Request for Purchase of Goods and Services; General Pacific Inc.; ($91,621.00); Drones and 25
Accessories; Board Member Potasnik moved to approve. Board Member Barlow seconded. 26
Request approved 2-0 27
Request for Property Transfer Agreement between Alejandro A. Hernandez and the City of 28
Carmel; 2013 Chrysler 300 Donation; Major Ryan Myer, Carmel Police Department, briefly 29
speaks. This vehicle was seized by law enforcement, and the owner of the vehicle would like to 30
relinquish the property rights to the Police Department. This will then be sold at auction, and the 31
money will go into the CPD 910 account. Board Member Potasnik moved to approve. Board 32
Member Barlow seconded. Request approved 2-0 33
Request for Professional Services; A&F Engineering Co., LLC; ($120,000.00); On-Call Services; 34
Additional Services Amendment #1; Board Member Potasnik moved to approve. Board Member 35
Barlow seconded. Request approved 2-0 36
Request for Professional Services; CrossRoad Engineers, P.C.; ($55,000.00); Structure #21 37
Culvert Lining; Additional Services Amendment #6; Board Member Potasnik moved to approve. 38
Board Member Barlow seconded. Request approved 2-0 39
Request for Purchase of Goods and Services; Reith-Riley Construction Co., Inc.; ($153,649.75); 40
20-ENG-04 College Avenue between 96th and 106th Street; CO #2; Board Member Potasnik moved 41
to approve. Board Member Barlow seconded. Request approved 2-0 42
Request for Purchase of Goods and Services; CivicPlus, LLC; ($82,932.00); Master Agreement 43
for Renewal of Annual Services; Board Member Potasnik moved to approve. Board Member 44
Barlow seconded. Request approved 2-0 45
Resolution BPW 07-02-25-01; Resolution of the City of Carmel Board of Public Works and Safety 46
Acknowledging Agreement Between City and Vendor; Forte, Inc.; ($62,062.60); Axis Cameras; 47
Board Member Potasnik moved to approve. Board Member Barlow seconded. Resolution 48
approved 2-0 49
Request for Purchase of Goods and Services; Fuller Engineering Co.; LLC; ($89,330.00); Liebert 50
PDX, Air Cooled Cooling Systems; Board Member Potasnik moved to approve. Board Member 51
Barlow seconded. Request approved 2-0 52
Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($134,863.20); HPE 53
Aruba Networking; Additional Services Amendment; Board Member Potasnik moved to approve. 54
Board Member Barlow seconded. Request approved 2-0 55
Request for Purchase of Goods and Services; NV5 Geospatial Inc.; ($131,265.00); City Works 56
Support; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request 57
approved 2-0 58
Request for Purchase of Goods and Services; National Water Services, LLC; ($13,730.00); Well 59
29; CO #1; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request 60
approved 2-0 61
Request for Purchase of Goods and Services; American Structure Point, Inc.; (-$33,896.00); 62
City of Carmel Wastewater Plant Digester Gas Piping Replacement Project; CO #10; Board 63
Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0 64
REQUEST TO USE CITY STREETS/PROPERTY 65
Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; 66
June 13, 2026; 2:00 PM to 6:30 PM; Board Member Potasnik moved to approve. Board Member 67
Barlow seconded. Request approved 2-0 68
Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; 69
June 27, 2026; 2:00 PM to 6:30 PM; Board Member Potasnik moved to approve. Board Member 70
Barlow seconded. Request approved 2-0 71
Request to Use Carter Green; Special Request to Use Electricity; Hotel Carmichael Fundraiser 72
Event; July 30, 2025; 10:00 AM to 5:00 PM; Board Member Potasnik moved to approve. Board 73
Member Barlow seconded. Request approved 2-0 74
Request to Use Midtown Plaza; Indy Eleven Watch Party; August 9, 2025; 6:00 PM to 9:00 PM; 75
Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 76
2-0 77
Request to Use Carter Green; Special Request to Use Electricity; Wedding Ceremony; August 16, 78
2025; 2:00 PM to 9:00 PM; Board Member Potasnik moved to approve. Board Member Barlow 79
seconded. Request approved 2-0 80
Request to Use City Streets; 4th Annual Mia’s Movement 5k Walk/Run; August 16, 2025; 8:00 AM 81
to 11:55 AM; Board Member Potasnik moved to approve. Board Member Barlow seconded. 82
Request approved 2-0 83
Request to Use Midtown Plaza and Use/Close City Streets; Brews on the Boulevard; August 23, 84
2025; 8:00 AM to 12:00 AM; Board Member Potasnik moved to approve. Board Member Barlow 85
seconded. Request approved 2-0 86
OTHER 87
Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; Transmission Line Maintenance; 88
Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 89 2-0 90 Request for Consent to Encroach; 2557 Turning Leaf Lane; Board Member Potasnik moved to 91
approve. Board Member Barlow seconded. Request approved 2-0 92
Request for Stormwater Technical Standards Waiver; 902 W Street; Board Member Potasnik 93
moved to approve. Board Member Barlow seconded. Request approved 2-0 94
Request for Variance Agreement; Williams Creek of Henley Drain; Board Member Potasnik 95
moved to approve. Board Member Barlow seconded. Request approved 2-0 96
Request for Variance Agreement; Tunis-Garrard Drain; Board Member Potasnik moved to 97
approve. Board Member Barlow seconded. Request approved 2-0 98
Request for Water Line Easement Agreement; 10880 N. Michigan Road, Carmel, IN; Board 99
Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0 100
Request for Temporary Easement Grant; Board Member Potasnik moved to approve. Board 101
Member Barlow seconded. Request approved 2-0 102
ADD-ONS 103 104
Board Member Potasnik moved to add an item. Board Member Barlow seconded. Add-On 105
approved 2-0. 106
Request for Purchase of Goods and Services; Opportunity Space, Inc. d/b/a Tolemi; 107
($55,000.00); 36 Month Rental Registration Software Subscription; Mike Hollibaugh, Director 108
of Department of Community Services, briefly speaks, that this contract is for the rental 109
registration that the City Council adopted in early June. They gave us a 6-month timeline to get 110
this in place. This software was the better option for us. We think it will do a great job for us. 111
Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 112
2-0 113
ADJOURNMENT 114
Board Member Barlow adjourned the meeting at 10:18 AM. 115
116 117 118
119
APPROVED: ____________________________________ 120
Jacob Quinn – City Clerk 121 122 123
_____________________________________ 124
Chairwoman Laura Campbell 125
126 127 ATTEST: 128
__________________________________ 129
Jacob Quinn – City Clerk 130
RESOLUTION NO. BPW07-16-25-01
ARESOLUTION OFTHECITYOFCARMELBOARD OFPUBLIC WORKS ANDSAFETY
ESTABLISHING APURCHASING POLICY
Synopsis: Thisresolution replaces theprevious purchasing rulesmanual, along withallrelated
rules, orders, andamendments, byestablishing anewpurchasing policyforexecutivebranch
departments.
WHEREAS, Ind. Code5-22-1 etseq., (the “Public Purchasing Law”), applies toevery
expenditure ofpublicfunds byagovernmental bodyforservices andsupplies; and
WHEREAS, Ind. Code36-1-12etseq., (the “PublicWorks Law”), applies toallpublicwork
performed orcontracted forbypoliticalsubdivisions andtheirrespective agencies; and
WHEREAS, Asagovernmental body andthedesignated purchasing agencyfortheCityof
Carmel, Indiana, theBoardofPublicWorks andSafety (the "Board") isduly authorized toestablish
policiesgoverning allpurchases andpublic works projects undertaken byexecutive branch departments,
inaccordance withthePublicPurchasing LawandPublic WorksLaw; and
WHEREAS, theBoard haspreviously established certain rulesandpolicies, including the
Purchasing RulesManual, fortheBoard andtheexecutive branchdepartments; and
WHEREAS, theBoard hasdetermined thatitisinthebestinterests oftheCityofCarmel to
amend, consolidate,andrestateitspurchasing rulesandpolicies.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Worksand
Safetythat:
Section 1. Theforegoing Recitalsareincorporated hereinbythisreference.
Section2. TheBoardherebyadopts Purchasing Policyforallexecutive branch departments as
setforthinExhibit “A” attached heretoandincorporated hereinbythisreference.
Section 3. Allpreviously established policies, rules, andordersorpartsthereofinconsistent with
anyprovision ofthisResolution areherebyrepealedorrescinded. This Resolution shall be
effective fromandafteradoption bytheBoard.
Signature pagefollows.\]
Resolution No. BPW07-16-25-01
PageOneofTwo
ThisresolutionwaspreparedbySergeyGrechukhin, TransactionsChief, onJuly7, 2025at10:00AM. Nosubsequentrevisiontothis
ResolutionhasbeenreviewedbyMr.Grechukhinforlegalsufficiencyorotherwise.
SORESOLVED this dayof , 2025.
CITYOFCARMEL, INDIANA
ByandthroughitsBoard ofPublicWorks andSafety
BY:
LauraCampbell, Presiding Officer
Date:
JamesBarlow, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
JacobQuinn, Clerk
Date:
Resolution No. BPW07-16-25-01
PageTwoofTwo
ThisresolutionwaspreparedbySergeyGrechukhin, TransactionsChief, onJuly7, 2025at10:00AM. Nosubsequentrevisiontothis
ResolutionhasbeenreviewedbyMr.Grechukhinforlegalsufficiencyorotherwise.
City ofCarmel, Indiana
Public Purchasing Policy
Approved by:
The CityofCarmel Board ofPublic Works and
Safety on_________ , 2025
CityofCarmel, Indiana Purchasing Policy
TableofContents
SECTION1. PURPOSEANDSCOPE…………………………………………………………………………………… 4
A) GENERALLY
B)EXCLUSIONS
C) CHOICE OFLAW
D)REFERENCED DOCUMENTS
SECTION2. HOWTOUSETHISPOLICY……………………………………………………………………………….5
SECTION3. DEFINITIONS…………………………………………………………………………………………………5
SECTION4.GENERALPROVISIONSAPPLICABLETOALLPURCHASES…………………………………………...8
A)PURCHASING DECISIONS GENERALLY
B) PURCHASE ORDER REQUIREMENTS
C) EXECUTION OFCONTRACTS
D) CITY’SCONTRACT FORMS
E) SMALLPURCHASES
F) VENDOR PAYMENTS
G)DISBURSEMENT-INVOICING
H) ARTIFICIAL DIVISION OFPURCHASES PROHIBITED
I)COMPLIANCE WITHCAPITAL ASSETPOLICY
J)ASSETACQUISITION FORM
K)ASSETDISPOSAL FORM
SECTION5. SUMMARYOFPURCHASING REQUIREMENTS………………………………………………………10
A) PUBLIC WORKSPROJECTS
B)PURCHASE OFSUPPLIES/GOODS ANDEQUIPMENT
C) PURCHASE OFSERVICES
SECTION6. GENERALLY APPLICABLEADDITIONALPOLICIES………………………………………………..….18
PUBLICWORKS PROJECTS ………………………………………………………………………………………………..18
A)ADDITIONAL APPROVALS FORPUBLIC BUILDINGS
B) RESPONSIVE ANDRESPONSIBLE BIDDERS
C) BID,PAYMENT, PERFORMANCE ANDMAINTENANCE BONDS FORPUBLIC WORKS PROJECTS
D) CHANGE ORDERS
PURCHASE OFGOODS, SUPPLIES AND EQUIPMENT POLICIES……………………………………………………19
A)CONTRACT DURATION ANDRENEWAL (SUPPLIES)
B) FORCED LABOR
C) INVITATIONS TOBID – ADDITIONAL PROPOSED TERMS
2
CityofCarmel, Indiana Purchasing Policy
REQUEST FORPROPOSALS (RFPS)……………………………………………………………………………………...20
A)GENERALLY
B) REGISTER OFPROPOSALS
SECTION7. GENERALLYAPPLICABLEFORMOFCONTRACTPOLICIES……………………………………….21
A)MINIMUM REQUIREMENTS
B)ADDITIONAL REQUIREMENTS AND REVIEW ANDEXECUTION PROCESS
SECTION8. PURCHASINGSPECIFICCONFLICT OFINTEREST –STANDARDS OFCONDUCT……………….22
A) DISCLOSURE OFINTEREST AND LIABILITY
B) CONTRACTS WITH RELATIVES OFELECTED OFFICIALS
C) REPORTING FRAUDORMISAPPROPRIATION
SECTION9. APPENDIX…………………………………………………………………………………………………23
A) PURCHASE ORDER
B) VENDOR PAYMENT RULES
C) DISBURSEMENTS –OTHERPOLICY
D) CAPITAL ASSETPOLICY
E) ASSETACQUISITION FORM
F) ASSETDISPOSAL FORM
G)UNIFORM CONFLICT OFINTEREST DISCLOSURE STATEMENT FORM
3
CityofCarmel, Indiana Purchasing Policy
SECTION 1. PURPOSE AND SCOPE
A)Generally.
5-22-1-1etseq. and36-1-
y’sFinanceDepartmenttoimplementthe
requirementsoftheseIndianastatutes.
B) Exclusions.
5-22-1-2and5-22-1-3. These
Departmentof
ceastosuchpurchasingexclusions.
C) Choice ofLaw.
sandprocedures
Code.
D) Referenced Documents, Related Policies andAppendix.
leasecontact
4
CityofCarmel, Indiana Purchasing Policy
SECTION 2. HOW TOUSETHISPOLICY
stepguideforPurchasingAgents, DeputyPurchasingAgents, and
3
determiningthenextstepinthepurchasingprocess. 4
1-
and2. Purchasesofgoods, supplies, -22.
5
6
7 and
Finally,
9, theAppendix
design-
Departmen
SECTION 3. DEFINITIONS
BIDDER/OFFEROR A
CAPITAL ASSET Anasandhas
excessofoneyear.
infrastructure
hasa
thresholdof $5,000.
5
CityofCarmel, Indiana Purchasing Policy
DEPARTMENT DIRECTOR/HEAD ofeachdepartmentandChiefsofPoliceandFire
Departments.
DEPUTY PURCHASING AGENT
s03-06-24-06and07-17-24-07
EMERGENCY
d) -
f)
tlier
GOVERNMENTAL BODY A
or Commission.
POLICY ReferstothisPurchasingPolicy.
PROFESSIONAL SERVICES speciallytrained
including
estateprofessionals.
PUBLIC FUNDS M
It
6
CityofCarmel, Indiana Purchasing Policy
23etseq. orproceeds
PUBLIC WORKS PROJECT
PURCHASE
goods, supplies, equipment
PURCHASING AGENCY
ents,
legallydesignatedaPurchasingAgency. PleaserefertoCommon
amended, foracompletelistoftheCity’sdesignatedPurchasing
AgenciesandA
PURCHASING AGENT PurchasingAgencytoactasanagentin
PurchasingAgency. The
Mayor, or shallactas
PurchasingAgentsfor theCity. PleaserefertoCommonCouncil
foracompletelistoftheCity’sdesignatedPurchasingAgenciesand
A
RESPONSIBLE responsiblebidder, onemay
RESPONSIVE
7
CityofCarmel, Indiana Purchasing Policy
contract.
SERVICE(S) T
itemsthataremerelyincidentaltotherequiredperformance.
SUPPLIES
excludinginterestinrealproperty.
Technology
premiseandcloud-
cted
department.
SECTION 4. GENERAL PROVISIONSAPPLICABLE TOALLPURCHASES
A) Purchasing Decisions Generally.
equipment
exceeding $50,000)
B) Purchase ofGoods, Supplies, andEquipment Greater than $50,000.
City’s
Ifaspecialpurchasemethod
applies, Departmentm
C) Purchase Order Requirements.All purchases inexcessofOneThousandDollars 1,000)
FinanceDepartment. APOshould
ThecurrentPOformis
includedintheAppendix.
D) Purchase OrderNumbers.
ythe Purchase
E) .
8
CityofCarmel, Indiana Purchasing Policy
F) City’sContract Forms.
ThousandDcontract form.PurchasingA
contractformforpurchases . All
purchaseforms .
contractrequirements, see 7
Small Purchases. EachDeputy contracts
20,000). The
s,
purchasesdonotneed
Allsmall 03-06-
24-06and07-17-24-07.
Vendor Payments.
Appendix.
IndianaCode5-11-10-1.
I) Disbursements-Invoicing. - Other
PolicyincludedintheAppendix.
J) Division ofPurchases Prohibited. Thecostofasinglepublicwork
Thecostofap
expensesincidentaltotheperformanceofthep
K) Compliance with Capital AssetPolicy.
one yearand
rnment-, Assetsthatare
1,000
Eachcitydepartmentmaintains All
PurchasingAthe Capital -
04, asamended. Thecurrent CapitalAssetPolicyisincludedintheAppendix.
L) . DeputyPurchasingAgentsortheirdesigneeshallcomplete
Formforallpurchasesofassetsinexcessof $1,000.
M) AssetDisposal Form.DeputyPurchasingAgentsortheirdesigneeshallexecuteanAssetDisposalForm
1,000. TheAssetDisposalFormisincludedintheAppendix.
9
CityofCarmel, Indiana Purchasing Policy
SECTION5. SUMMARY OFPURCHASING REQUIREMENTS
PUBLIC WORKSPROJECTS
PURCHASE PROCEDURE APPROVAL
AMOUNT
than
300,000
D
federal, state, andlocalagenciesas
Bidding
required
IndianaCode §5-3-
City'sprocurementportaltosolicitandpost
documents. T ontheportal
4) O
5) A
reasonsfor
the
Bid, Paymentand
under $200,000.
6
5
6
36-1-12-4.
10
CityofCarmel, Indiana Purchasing Policy
Lessthan
300,000,
greaterthan
50,000
quotesfromatleast 3) persons
QuotesProcess
required plansandspecificationsareonfileinaspecifiedofficeorincluded
Mailnoticenolessthan 7) thedeadlinefor
documents. A
5) O
6) A quoter,
or allquotes.
minutes.
not
Bondsaregenerallynot
alsoIndianaCode§36-1-12-4.7.
Lessthan
50,000
D
I three 3)
plansandspecificationsareonfileinaspecifiedofficeorincluded
Mailnoticenolessthan 7) thedeadlinefor
11
CityofCarmel, Indiana Purchasing Policy
Lessthan O
50,000
A
If
Alternateprocedure:
Mayalsosolicitat mail, facsimile
duringthe
quoteror
thecontractisnot
alsoIndianaCode § 36-1-12-5.
Emergencies-
anyprice
the meeting
I fromatleast 2)
todeal
nameofpersons minutes).
ndianaCode § 36-1-12-9.
12
CityofCarmel, Indiana Purchasing Policy
Forand$375,000,theprocessincludes
D
100,000 -
375,000 PunderIndianaCode §5-3-1
meetingtodetermine
Reflectdeterminationinthe and
Frequired
anticipatedcostofthepurchase.
qualified
otherincidentals.
alsoIndianaCode§ 36-1-12-3.
Routine proceduresforpurchaseof andequipmentAppropriate
Maintenance-
Body
Lessthan 1-12-4.9.
300,000
BuildContracts, Design-Build- Operate Appropriate
priorto Body
13
CityofCarmel, Indiana Purchasing Policy
PURCHASE OFSUPPLIES, GOODS ANDEQUIPMENT
PURCHASE PROCEDURE APPROVAL
AMOUNT
than
150,000
D
IssueBiddingrequired
P1)
7)
5) Oand
6) A
notedinthemeetingminutes.
5-22-7.
Lessthan
150,000 I fromatleastthree3) entities
greaterthan deal
50,000
Mailore-mail quoteatleast 7) daysQuoteProcess
required
14
CityofCarmel, Indiana Purchasing Policy
useCity's
procurementportaltosolicitandpostallquotedocuments.
4) A and offeror,
or all
5-22-.
Ifthe atleastone LessthanLessthan
email,facsimiletransmission,telephoneormail.Ifpurchasedoes $20,000- 50,000
notrequireacontract,PurchasingorDeputyPurchasingAgent Department
maypurchasefrom
Artificialdpurchasesp
ndianaCode$20,000andprocess5-22--. $50,000 – required
AppropriateDepartmentregardingany
Purchasing specialpurchasing methodapplies.
BodyMethods
50,000
specialpurchasing
Maintainaseparatecontractfile, detailingaspecial
purchasingmethod
City’s
M
isrequiredifstatutorycriteriaaremet.
fromthe
Thecontract
anannual
ndianaCode § 5-22-10.
15
CityofCarmel, Indiana Purchasing Policy
aqualified Appropriate
Agenciesfor agencyor
Persons IndianaCode § 5-22-13. Body
Consult Departmentof
Appropriate
Purchasing entities.
Body
other
aremet.
FinanceDepartment andDepartmentof prior
ndianaCode § 36-1-7-12.
Appropriate
Requestfor
Proposals Body
ndianaCode § 5-22-9.
16
CityofCarmel, Indiana Purchasing Policy
PURCHASE OFSERVICES
generally Appropriate
ThePurchasingandDeputyPurchasingAgentsmaypurchase
Body
Lessthan
20,000 -
priorto Department
City’sondiscrimination Policy, andIranCertification. $20,000and
50,000 –
ndianaCode§ 5-22-6.
Professional Appropriate
architects, engineers, accountingprofessionals, attorneys, health
andreal Body
estateprofessionals.
Lessthan
20,000 -
Department
priorto
Allagreementsexceeding $1,000requireaPO.
20,000and
AllagreementsrequireE-$50,000 –
ondiscrimination Policy, andIranCertification.
performed.
s
contractsfromtheBorappropriate
Body.
Enhancedinsurancerequirementsapplyforsomeprofessionals.
ndianaCode § 5-22-6.
17
CityofCarmel, Indiana Purchasing Policy
SECTION 6. GENERALLY APPLICABLE ADDITIONAL POLICIES
PUBLICWORKSPROJECTS
A).publicbuildings
IndianaDepartmentofealth, the
on
OneundredThousandD$100,000),
IndianaCode §§ 25-4-
1or25-31.
B)Responsive andResponsible Bidders.
a)
c
d
a
c
C)Bid, Payment, Performance andMaintenance Bonds forPublic WorksProjects.
a) shall publicworks
may
ThousandDollars $200,000).
200,000). TheamountofPaymentand
thecontractprice. PaymentandPerformanceBondsmay
200,000).
c)
of-
18
CityofCarmel, Indiana Purchasing Policy
if
MaintenanceBondsareconsidered.
D)Change Orders.,orrepairofap
ChangeOrder
delete, orchangeanitemoritemsintheoriginalcontract. AllChangeOrders
theoriginalp
Ifalicensedarchitectorengineerisassignedtothe
theChangeOrdermustalso ChangeOrderm
totalofallChangeOrdersissuedthat twentypercent
20%) circumstances
unitsofmaterialsincludedintheoriginalcontractareneeded, thecostoftheseunitsintheChange
PURCHASES OFGOODS,SUPPLIES ANDEQUIPMENT POLICIES
A) .
B)Forced Labor.
nitedtates
C)-.
consi
PurchasingA
idders, thePurchasingAgentmust
n.
19
CityofCarmel, Indiana Purchasing Policy
REQUESTSFORPROPOSALS (“RFPS”) UNDERINDIANACODE § 5-22-9
A)Generally.IfaPurchasingorDeputyPurchasingAgentdecides
certaincontracts,RFPprocess
requirementsofIndianaCode §5-22-9andthe
City’s
issuingRFPs.
sleast one
days
Code §5-3- requirements.
Ataminimum, t
theirproposalsasappropriate.
B) Register ofProposals.ThePurchasingorDeputyPurchasingAgent shallprepareand
a) AcopyoftheRFP.
c)
d)
e)
iclydisclosed.
20
CityofCarmel, Indiana PurchasingPolicy
SECTION 7. GENERALLY APPLICABLE FORMOFCONTRACTS POLICIES
A)Minimum Requirements.
a
namesareaccurate.
c
or
schedules.
d
e
f
g
to, E--
h)
Contracttermsmustincorporate
B) .
a)
c) Contracts forit
DepartmentofTechnology.
d) PurchasingandDeputyPurchasingAgents
e) PurchasingandDeputyPurchasingAgents
execute
21
CityofCarmel, Indiana PurchasingPolicy
SECTION 8. PURCHASING-SPECIFIC CONFLICT OFINTEREST-STANDARDS OFCONDUCT
A)Disclosure ofInterest andLiability.
a)
1. or
from a
before
c)
d)
B).
in--in-
only
before
C).
mustimmediately
required, asoutlinedinCarm--16.
22
CityofCarmel, Indiana PurchasingPolicy
SECTION9. APPENDIX
A) Purchase Order Form
B)
C)–Other Policy
D)CapitalAssetPolicy
E)
F)AssetDisposal Form
23
UNIFORM CONFLICT OFINTEREST DISCLOSURE STATEMENT
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46.55/2.2.5!jo!jut!foujsfuz/!
2/Name andAddress ofPublic Servant Submitting Statement:`````````````````````````````!
3/Title orPosition WithGovernmental Entity:!```````````````````````````````````````````!
4/!b/!Governmental Entity:!``````````````````````````````````````````````````````````!
c/County:!``````````````````````````````````````````````````````````````````````!
4. This statement issubmitted (check one):
b/`!bt!b!#tjohmf!usbotbdujpo#!ejtdmptvsf!tubufnfou-!bt!up!nz!gjobodjbm!joufsftu!jo!b!tqfdjgjd!dpousbdu!ps!
qvsdibtf!dpoofdufe!xjui!uif!hpwfsonfoubm!foujuz!xijdi!J!tfswf-!qspqptfe!up!cf!nbef!cz!uif!
hpwfsonfoubm!foujuz!xjui!ps!gspn!b!qbsujdvmbs!dpousbdups!ps!wfoeps<!ps!
c/`!bt!bo!#boovbm#!ejtdmptvsf!tubufnfou-!bt!up!nz!gjobodjbm!joufsftu!dpoofdufe!xjui!boz!dpousbdut!ps!
qvsdibtft!pg!uif!hpwfsonfoubm!foujuz!xijdi!J!tfswf-!xijdi!bsf!nbef!po!bo!pohpjoh!cbtjt!xjui!ps!
gspn!qbsujdvmbs!dpousbdupst!ps!wfoepst/!!
6/Name(s) ofContractor(s) orVendor(s):!!``````````````````````````````````````````````!
7/Description(s) ofContract(s) orPurchase(s)(Describe thekindofcontract involved, andthe
effective dateandtermofthecontract orpurchase ifreasonably determinable. Dates required if4(a)
isselected above. If "dependent" isinvolved, provide dependent'snameandrelationship.);
Qbhf!2!pg!4!
8/ Description ofMy Financial Interest(Describe inwhatmannerthepublicservant or "depen-
dent" expectstoderiveaprofitorfinancial benefit from, orotherwise hasapecuniary interest in,
theabove contract(s) orpurchase(s); ifreasonably determinable, statetheapproximate dollar
value ofsuchprofitorbenefit.);
Attach extrapagesifadditional spaceisneeded.)
9/Approval ofAppointing Officer orBody(Tobecompleted ifthepublic servant wasappointed by
anelected publicservantortheboardoftrustees ofastate-supported college oruniversity.);
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TitleofOfficerorName ofGoverning Body)
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qbsujdjqbujpo!up!uif!bqqpjoufe!ejtdmptjoh!qvcmjd!tfswbou!jo!uif!bcpwf!eftdsjcfe!dpousbdu)t*!ps!
qvsdibtf)t*!jo!xijdi!tbje!qvcmjd!tfswbou!ibt!b!dpogmjdu!pg!joufsftu!bt!efgjofe!jo!Joejbob!Dpef!46.
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9. Effective Dates(Conflict ofinterest statements mustbesubmitted tothegovernmental entity prior
tofinalactiononthecontract orpurchase.);
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21/Affirmation ofPublic Servant:!!Uijt!ejtdmptvsf!xbt!tvcnjuufe!up!uif!hpwfsonfoubm!foujuz!boe!
bddfqufe!cz!uif!hpwfsonfoubm!foujuz!jo!b!qvcmjd!nffujoh!pg!uif!hpwfsonfoubm!foujuz!qsjps!up!gjobm!
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uif!tubufnfout!nbef!bcpwf-!boe!uibu!J!bn!uif!bcpwf!obnfe!qvcmjd!tfswbou/!
Tjhofe;!````````````````````````````````!
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CzBmmjtpoMzodi.NdHsbuibu2;6:qn-Kvm19-3136
Skender Construction ofIndiana, LLC
Engineering Department - 2025
Appropriation #2200 20243-509.00Local Road & StreetFund; P.O. #117937
Contract NotToExceed $119,773.00
6. DISCLOSURE AND WARNINGS:
Ifrequested byCity, Vendor shallpromptly furnish toCity, insuch formand detail as Citymay direct, alistof
allchemicals, materials, substances anditems used inorduring theprovision ofthe Goods and Services
provided hereunder, including thequantity, quality and concentration thereof andanyother information relating
thereto. Atthetime ofthe delivery oftheGoods andServices provided hereunder, Vendor agrees tofurnish to
Citysufficient written warning andnotice (including appropriate labels oncontainers and packing) ofany
hazardous material utilized inorthat isapartoftheGoods andServices.
7. LIENS:
Vendor shall notcause orpermit thefilingofanylien onany ofCity’sproperty. Intheevent anysuch lien is
filedand Vendor fails toremove such lien within ten (10) daysafter thefiling thereof, bypayment orbonding,
Cityshallhavethe right topaysuch lien orobtain suchbond, allatVendor’ssolecostandexpense.
8. DEFAULT:
Inthe event Vendor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Vendor’swarranties; (b) fails toprovide theGoods andServices asspecified herein; (c)
fails tomake progress so astoendanger timely and proper provision oftheGoods andServices anddoes not
correct such failure orbreach within five (5) business days (orsuch shorter period oftimeas iscommercially
reasonable under the circumstances) afterreceipt ofnotice from Cityspecifying such failure orbreach; or (d)
becomes insolvent, isplaced into receivership, makes ageneral assignment forthe benefit ofcreditors or
dissolves, each such event constituting an event ofdefault hereunder, City shallhave theright to (1) terminate
alloranyparts ofthisAgreement, without liability toVendor; and (2) exercise all other rights and remedies
available toCity atlawand/orinequity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain infullforce and effect during theterm ofthisAgreement, withaninsurer
licensed todo business intheState ofIndiana, such insurance asisnecessary for theprotection ofCity and
Vendor from allclaims fordamages under anyworkers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, butnotlimited to, personal injury, sickness,
disease or death ofortoany ofVendor’sagents, officers, employees, contractors andsubcontractors; and, for
any injury toordestruction ofproperty, including, butnotlimited to, any lossofuseresulting therefrom. The
coverage amounts shall benoless than those amounts setforth inattached Exhibit C. Vendor shall cause its
insurers toname Cityasanadditional insured onallsuch insurance policies, shall promptly provide City, upon
request, with copies ofallsuch policies, andshallprovide that such insurance policies shall notbecanceled
without thirty (30) dayspriornotice toCity. Vendor shallindemnify andhold harmless Cityfromand against
anyandall liabilities, claims, demands orexpenses (including, butnotlimited to, reasonable attorney fees) for
injury, death and/or damages toanyperson orproperty arising from orin connection withVendor’sprovision
ofGoods andServices pursuant toorunder this Agreement orVendor’suseofCity property.
Vendor further agrees toindemnify, defend and hold harmless City and itsofficers, officials, agents and
employees fromallclaims andsuits ofwhatever type, including, butnotlimited to, allcourtcosts, attorney fees,
and other expenses, caused byany act oromission ofVendor and/orof anyofVendor’sagents, officers,
employees, contractors orsubcontractors intheperformance ofthisAgreement. These indemnification
obligations shall survive thetermination ofthisAgreement.
2
Skender Construction ofIndiana, LLC
Engineering Department - 2025
Appropriation #2200 20243-509.00Local Road & StreetFund; P.O. #117937
Contract NotToExceed $119,773.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and codes
which maybeapplicable toVendor’sperformance ofitsobligations under this Agreement, andallrelevant
provisions thereof areincorporated herein by this reference. Vendor agrees to indemnify andholdharmless
Cityfrom any loss, damage and/orliability resulting fromany suchviolation ofsuch laws, orders, rules,
regulations andcodes. This indemnification obligation shall survive the termination ofthis Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that itand allofitsofficers, employees, agents, contractors and
subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting
discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods
and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of
employment andanyother matter related totheir employment orsubcontracting, because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam era veteran status.
12. E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated
herein bythis reference (the “Indiana E-Verify Law”), Vendor isrequired toenroll inand verify thework eligibility
status ofitsnewly-hired employees using the E-Verify program, andtoexecute theAffidavit attached herein
asExhibit D, affirming that itisenrolled andparticipating intheE-Verify program anddoes not knowingly
employ unauthorized aliens. Insupport oftheAffidavit, Vendor shall provide theCity withdocumentation
indicating that ithas enrolled andisparticipating intheE-Verify program. Should Vendor subcontract
fortheperformance ofany work under andpursuant tothis Agreement, itshallfullycomply with theIndiana E-
Verify Lawasregards each suchsubcontractor. Should theVendor oranysubcontractor violate theIndiana
E-Verify law, theCity may require acure ofsuch violation and thereafter, ifnotimely cure is performed,
terminate thisAgreement inaccordance witheither the provisions hereof orthose setforth intheIndiana E-
Verify Law. The requirements ofthis paragraph shall notapplyshould the E-Verify program cease toexist.
13. NOIMPLIED WAIVER:
The failure ofeither party torequire performance bytheother ofany provision ofthisAgreement shallnotaffect
theright ofsuch party torequire such performance atanytimethereafter, norshallthe waiver byany partyof
abreach ofanyprovision ofthisAgreement constitute awaiver ofanysucceeding breach ofthesame orany
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shallnot assign orpledge this Agreement, whether ascollateral foraloanorotherwise, and shall not
delegate itsobligations under this Agreement without City’spriorwritten consent.
15. RELATIONSHIP OFPARTIES:
The relationship ofthe parties hereto shall beasprovided forinthisAgreement, andneither Vendor norany
ofitsofficers, employees, contractors, subcontractors andagents areemployees of City. The contract price
setforthherein shall bethefulland maximum compensation andmonies required ofCity tobepaid toVendor
under orpursuant tothisAgreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement istobeconstrued inaccordance with and governed bythelaws oftheStateofIndiana, except
foritsconflict oflaws provisions. The parties agree that, intheevent alawsuit isfiled hereunder, theywaive
theirright toajurytrial, agree tofile anysuch lawsuit inanappropriate courtinHamilton County, Indiana only,
3
Skender Construction ofIndiana, LLC
Engineering Department - 2025
Appropriation #2200 20243-509.00Local Road & StreetFund; P.O. #117937
Contract NotToExceed $119,773.00
and agree that suchcourt istheappropriate venue forand hasjurisdiction oversame.
17. SEVERABILITY:
Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive
order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to
comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect.
18. NOTICE:
Anynotice provided forinthis Agreement willbe sufficient ifitisinwriting andisdelivered bypostage prepaid
U.S. certified mail, return receipt requested, totheparty tobe notified attheaddress specified herein:
IftoCity: CityofCarmel AND CityofCarmel
Engineering Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
IftoVendor: Skender Construction ofIndiana, LLC
1549EGreyhound Pass
Carmel, Indiana 46032
Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven
orally, aslong aswritten notice isthen provided assetforth hereinabove within five (5) business days from the
date ofsuch oralnotice.
19. TERMINATION:
19.1 Notwithstanding anything tothecontrary contained inthisAgreement, City may, upon notice toVendor,
immediately terminate thisAgreement forcause, intheeventofadefault hereunder byVendor and/or
ifsufficient funds arenotappropriated orencumbered topayforthe Goods andServices tobeprovided
hereunder. In theevent ofsuch termination, Vendor shall be entitled toreceive onlypayment forthe
undisputed invoice amount representing conforming Goods andServices delivered asofthedate of
termination, except that such payment amount shallnotexceed the Estimate amount ineffect atthe
time oftermination, unless theparties have previously agreed inwriting toagreater amount.
19.2 Citymayterminate thisAgreement atanytime upon thirty (30) days prior notice toVendor. Inthe
event ofsuch termination, Vendor shall be entitled toreceive onlypayment for the undisputed invoice
amount ofconforming Goods andServices delivered asofthedate oftermination, except that such
payment amount shall notexceed theEstimate amount ineffect atthetime oftermination, unless the
parties havepreviously agreed inwriting toagreater amount.
19.3 TheCitymayterminate this Agreement pursuant toParagraph 11hereof, asappropriate.
20. REPRESENTATIONS AND WARRANTIES
Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons
executing this Agreement havethe authority tobind theparty which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that Citymay, from time totime, request Vendor toprovide additional goods
andservices toCity. When Citydesires additional goods and services from Vendor, theCity shall notify Vendor
4
Skender Construction ofIndiana, LLC
Engineering Department - 2025
Appropriation #2200 20243-509.00Local Road & StreetFund; P.O. #117937
Contract NotToExceed $119,773.00
ofsuch additional goods andservices desired, aswellasthetime frame inwhich same are tobeprovided.
Only afterCity has approved Vendor’stime and cost estimate forthe provision ofsuchadditional goods and
services, hasencumbered sufficient monies topay forsame, and hasauthorized Vendor, inwriting, toprovide
suchadditional goods and services, shall such goods and services beprovided byVendor toCity. Acopy of
theCity’sauthorization documents forthe purchase ofadditional goods andservices shall benumbered and
attached hereto intheorder inwhichthey areapproved byCity.
22. TERM
Unless otherwise terminated inaccordance withthetermination provisions set forth inParagraph 19
hereinabove, this Agreement shall beineffect from the Effective Date through thesatisfactory completion of
services and/ordelivery andacceptance ofgoods contracted forherein.
23. HEADINGS
Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations
set forth inAgreement.
25. NOTHIRD PARTY BENEFICIARIES
This Agreement gives norights orbenefits toanyone other than CityandVendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies byentering intothis Agreement thatneither itnoritsprincipals norany ofits
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical
subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Vendor.
26.2 TheVendor certifies thatithas verified thestate andfederal suspension anddebarment status forall
subcontractors receiving funds under this Agreement and shall besolely responsible forany recoupment,
penalties orcosts thatmight arisefrom useofasuspended ordebarred subcontractor. The Vendor shall
immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s
request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for
worktobeperformed under this Agreement.
27. IRAN CERTIFICATION
Pursuant toI.C. § 5-22-16.5, the Vendor shallcertify that, insigning thisAgreement, itdoes not engage in
investment activities within the Country ofIran.
28. ADVICE OFCOUNSEL:
Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain
legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame
5
Csjbo!Tjnpot
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96.53518:2
80303136
Name of Company: Address & Zip: Telephone No.: Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Person Providing Date
Goods/Services Goods/
Service
Provided
Signature
Printed Name
EXHIBIT B
Invoice
Goods/Services Provided
Describe each good/service
separately and in detail)
GRAND TOTAL
Date:
Goods
Cost Per
Item
Services
Hourly Total
Rate/
Hours
Worked
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $500,000 each employee
Bodily Injury by Accident/Disease: $500,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability (Occurrence
Basis), Bodily Injury, Personal Injury, Property
Damage, Contractual Liability, Products –
Completed Operations:
General Aggregate Limit (other than
Products/Completed Operations): $2,000,000
Products/Completed Operations: $1,000,000
Personal & Advertising Injury Limit: $500,000
Each Occurrence Limit: $1,000,000
Damage to Premises: $100,000 each occurrence
Fire Damage (any one fire): $250,000 each occurrence
Medical Expense Limit (any one person): $10,000
Auto Liability (owned, hired, and non-owned)
Bodily Single Limit: $1,000,000 each accident
Injury and Property Damage: $1,000,000 each accident
Policy Limit: $1,000,000
Umbrella/Excess Liability
Each Occurrence: $1,000,000
Aggregate: $1,000,000
Maximum Deductible: $10,000
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6/26/2025
SKENDER CONSTRUCTION OF INDIANA LLC
CARMEL, IN 46032 -
117937
1549 E GREYHOUND PASS
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Main Street RAB Concrete
City Engineering's Office
1 Civic Square
Carmel, IN 46032-
378431
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Laurie Slick
102537
2200Department:202Fund:Local Road & Street Fund
43-509.00Account:
Main Street RABConcrete1 $119,773.00 $119,773.00Each
119,773.00SubTotal
119,773.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 117937
ORDERED BY
TITLE
City Engineering's Office
1 Civic Square
Laurie Slick
Carmel, IN 46032-
Bradley Pease Zac Jackson
Director CFO
CzTfshfzHsfdivlijobu4;31qn-Kvm1:-3136
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
thereof.
3.3 Final Payment. Final payment, constituting theentire unpaid balance ofthe Contract Price, including
anyretainage, shall bepaid byCity toContractor within ninety-one (91) days after ithasbecome due
and payable. Final payment toContractor shallnot become due and payable until and unless all
Goods andServices are delivered, and allWork fortheProject isotherwise fully completed and
performed inaccordance with theContract Documents and issatisfactory toandapproved byCity.
3.4 Effect ofFinal Payment. The making offinalpayment shall constitute awaiver ofClaims byCity
except those arising from:
a. Liens, claims, security interests orencumbrances arising outoftheContract andunsettled;
b. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
c. Terms ofspecial warranties required bytheContract Documents;
d. Claims previously made inwriting andremaining unsettled asofthedate offinalpayment;
e. Claims byCityattributable todefective work orprior corrective work, appearing after final
inspection;
f. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
g. Cityclaims and other rights arising under theterms ofanygeneral orspecial warranties,
guarantees ormaintenance bonds specified bytheContract Documents orarising
thereunder; and
h. City claims andotherrights with respect toContractor’sandSurety’scontinuing obligations
under theContract andtheContract Document.
3.5 Acceptance byContractor ofanysum tendered by Cityasfinal payment shall constitute awaiver of
allclaims by Contractor withrespect tothisAgreement, except those claims authorized bythis
Agreement, previously made inwriting and submitted inatimely manner, and specifically identified
and reserved byContractor asunresolved intheapplication for finalpayment.
4. CONTRACT DOCUMENTS:
4.1 Scope ofWork. Contractor agrees toprovide alllabor, goods, material, shipping, receiving,
supervision, services, supplies, machinery, equipment, storage and any necessary rigging as
required forthe Project assetforth inthe attached Exhibit “A” andanyreferences, addenda and/or
attachments thereto, Project Manual (ifapplicable), CityofCarmel General Conditions, Cityof
Carmel Supplementary Conditions, andallapplicable Drawings andSpecifications (collectively
Contract Documents”), allofsuch Contract Documents are fully incorporated herein. Contractor
acknowledges thatallreferenced Contract Documents are apartofthisAgreement.
4.2 Contractor Site andDocument Review. Contractor acknowledges that ithashad anadequate
opportunity toexamine sufficiently toitssatisfaction the site oftheWork andto review and/orobtain
copies oftheContract Documents andtobecome fullyfamiliar withthem, and that itshallnot be
excused from anyconditions existing and detectable atthe site oranyprovisions set forth inthe
Contract Documents due toanylack ofknowledge orunderstanding ofthe existence orcontents
thereof atthetime ofexecuting thisAgreement. Contractor acknowledges theContract Documents
tobesuitable for Contractor’sWork and sufficient for their intended purpose, andagrees toperform
theWork and tocomplete thesame forthe Contract Price and within theProject timeline, infulland
strictaccordance with theContract Documents and toCity’ssatisfaction, and thatitwillperform the
2
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
Work so asnot toviolate any term, covenant orcondition ofthe Contract Documents orapplicable
codes and laws.
4.3 AllDrawings, Specifications andother items defined herein asContract Documents that have been
prepared forthe Project and furnished toContractor byoronbehalf ofCityorother third party are
without any representation or warranty bytheCity astothe acceptability, accuracy orsuitability
thereof fortheWork. Citymakes norepresentation orwarranty toContractor concerning the
acceptability, accuracy orcompleteness oftheContract Documents orother information anddata
prepared bypersons other thanCity, and accordingly, City shall have noliability toContractor with
respect toanypatent orlatent defects, deficiencies, errors andomissions therein.
4.4 Contractor represents thatithasreviewed the Contract Documents, visited thesite and provided City
with written notice ofanyconcerns ornecessary clarifications resulting fromthese reviews and
investigations priortosubmitting itsproposal orbidtoCityandexecuting thisAgreement. Contractor
waives therighttorequest andincrease inthe Contract Priceorextension oftheProject completion
deadline asaresult ofitsfailure toraisesuch concerns orclarifications with City.
4.5 Intent oftheContract Documents. The Contract Documents shall be deemed toinclude andrequire
allitems andaspects oflabor, material, equipment, services and transportation incidental toor
necessary fortheproper and efficient execution and completion oftheWork as itrelates tothe
Project. The Contract Documents are complementary, andwhat isrequired by any onedocument
shall beasbinding asifrequired byall. Work notspecifically covered intheContract Documents or
which issubject toquestion andinterpretation because ofconflicts, duplications orambiguities may,
atCity'soption, berequired of Contractor ifitisconsistent therewith and isreasonably inferable
therefrom asbeing necessary toproduce the results intended bythisAgreement. Assuch, anypart
ofthe Work shown onDrawings butnotspecifically mentioned intheSpecifications orviceversa
shall beconsidered aspartofthe Work, thesame as though included inboth.
4.6 Shop Drawings and Submittals. Contractor shall submit shop drawings, product data, samples and
similar submittals required bytheContract Documents with reasonable promptness and insuch
sequence as tocause nodelayintheWork orintheactivities ofothercontractors orsubcontractors.
IfContractor shall make changes indesign, including dimensional changes, either through shop
drawings oractual field work, itshall accept the responsibility forthe structural and functional
adequacy ofsuch changes and their acceptance byCity orProject’sarchitect. Any structural or
functional inadequacies which maydevelop because ofsuch changes shall beremedied by
Contractor unless such change isspecifically included inachange order.
4.7 Taxes. Asapublic, municipal entity, theCity ofCarmel, and its various departments, areexempt
fromsales and compensating use taxes onalltangible personal property (materials, equipment and
components) pursuant tothelawoftheState ofIndiana. Contractor shall notinclude any charges
representing suchtaxes on anyinvoices hereunder. Contractor shall beresponsible forallfranchise
fees andtaxes ofany kind whatsoever.
5. WARRANTY:
5.1 Inaddition toallwarranties required byContract Documents, Contractor expressly warrants thatthe
Goods and Services/theWork covered bythis Agreement willconform tothose certain
specifications, descriptions and/orquotations regarding same aswereprovided toContractor byCity
and/orby Contractor toand accepted byCity, allofwhich documents areincorporated herein by
3
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
reference, and thattheGoods andServices/the Work will be delivered and/orperformed inatimely,
goodand workmanlike manner andfreefrom defect. Contractor acknowledges thatitknows ofCity’s
intended use andexpressly warrants that theGoods andServices provided toCity pursuant tothis
Agreement havebeen selected by Contractor based upon City’sstated useandarefitand sufficient
fortheirparticular purpose.
5.2 Further, Contractor warrants toCitythatmaterials and equipment furnished under theContract
Documents willbe ofthebestquality andnew unless theContract Documents require orpermit
otherwise. The performance oftheWork shall not limit, voidorotherwise compromise ordiminish
anyequipment ormanufacturer warranty thatistobeissued under theContract Documents. Goods,
Work, materials, orequipment not conforming tothese requirements may beconsidered defective.
Contractor’swarranty excludes remedy fordamage ordefect caused byabuse, alterations tothe
Work notexecuted byContractor, improper orinsufficient maintenance, improper operation, or
normal wear andtear and normal usage. Ifrequired bythe City, theContractor shall furnish
satisfactory evidence astothekind andquality ofmaterials and equipment.
5.3 Contractor shall, atitssole expense, promptly andproperly repair, replace orotherwise correct any
Work that is (i) rejected byCity or Architect, or (ii) known, observed ordiscovered atanytimeby
Contractor, City orArchitect tobedefective orfailing toconform tothe Contract Documents andshall
payCity forallexpenses incurred inany delay caused byremedying defective orotherwise
nonconforming Work.
5.4 Ifwithin two (2) years afterfinal completion oftheProject, orsuch longer period asestablished with
respect toContractor’sobligations under the Contract Documents, theWork oranyportion thereof is
found tobenotinaccordance with the requirements oftheContract Documents, Contractor shall
correct itpromptly afterreceipt ofwritten notice from City todoso. Contractor’sobligations under this
Section shall survive completion and acceptance oftheWork and Project and termination ofthe
Agreement.
5.5 Any and allwarranties whichareavailable onany material orequipment orother service which is
partoftheWork willbe provided toCity atnoadditional cost. Upon completion oftheWork,
Contractor shall assign toCityall warranties obtained orobtainable byContractor from
manufacturers andsuppliers ofequipment andmaterials incorporated into theWork bywritten
instrument ofassignment inaformacceptable toCity. Contractor shall furnish City with copies ofall
warranties, guarantees, operating manuals relative toequipment installed, and acomplete set of
reproducible drawings withallfield changes noted onthem relating totheimprovements constructed
under theContract. Theassignment ofsuchmanufacturer andsupplier warranties shall not relieve
Contractor ofany ofits ownwarranty obligations under this Article, whichshall remain infullforce
and effect.
5.6 Notwithstanding anything tothecontrary contained inContract Documents with respect to
warranties, itisunderstood andagreed thatthe foregoing warranties and guarantees shall notaffect,
limitorimpair City'srightagainst Contractor with regard tolatent defects inthe Work which donot
appear within theapplicable warranty period following acceptance ofthe Work and which could not,
bytheexercise ofreasonable care and duediligence, beascertained ordiscovered byCitywithin
suchwarranty period. Contractor shall beand remain liable and responsible tocorrect and cure any
such latent defects which arereported toContractor byCityinwriting within ninety (90) days after
such latent defect first appears orcould, bytheexercise ofreasonable care andduediligence, be
4
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
ascertained or discovered byCity. City’swarranty rights and remedies with respect tolatent defects
shall remain infull force and effect andforthe same duration as withany other warranty provided in
this Article orotherwise available orprescribed bylaw.
6. TIME AND PERFORMANCE:
6.1 This Agreement shall become effective as ofthelast date onwhich aparty hereto executes same
Effective Date”), andboth parties shall thereafter perform their obligations hereunder inatimely
manner. Time isoftheessence ofthis Agreement.
6.2 Contractor shall continuously monitor the construction schedule and advise Cityonaregular basis of
thestatus ofContractor’sprogress with respect tosuch schedule atany timeCity’srepresentative
requests Contractor todoso, including the furnishing ofinformation onthe status ofshop drawings,
samples, submittals and materials, machinery orequipment which may be inthecourse of
preparation ofmanufacture.
6.3 If, intheopinion ofCity, Contractor isbehind schedule intheperformance oftheWorkorisfailing,
without cause, tomaintain progress oftheWork ortoconform tothe general progress ofallwork for
the Project, Contractor agrees that itshall, atitsown expense, perform such overtime work, use
extralabor, and undertake allother means necessary tobringthe Work back on schedule.
6.4 Ifthere are anyconflicting times ordurations foraction, submissions, notices orresponses thereto
byContractor between oramong the Contract Documents, thecontrolling timeorduration for such
action, submissions, notices orresponses thereto byContractor shall betheearlier of such times
and shorter ofsuch durations, unless Cityexpressly agrees inwriting otherwise.
7. MEANS AND METHODS:
Contractor isresponsible forthe means, methods, techniques, sequences orprocedures, and safety
precautions and programs inconnection withprovision ofGoods and Services andrelated work under the
Contract Documents. Atalltimes during performance oftheWork, Contractor shall maintain and designate
toCityadequate, experienced andcooperative supervisory personnel, including afull-time on-siteproject
manager orsuperintendent ifrequired by Contract Document orfederal, state orlocal laws, rules and
regulations. City shall not have control over orcharge of, andshallnotberesponsible for, means, methods,
techniques, sequences orprocedures, orforthesafety precautions andprograms inconnection with the
performance oftheWork byContractor andshallnot beresponsible forany omission orfailure onthepartof
theContractor toproperly perform itsobligations. Contractor shall beresponsible toCity forContractor’s
negligent acts oromissions orfailure toperform.
8. DISCLOSURE AND WARNINGS:
Ifrequested byCity, Contractor shall promptly furnish toCity, insuch form anddetail asCity may direct, alist
ofallchemicals, materials, substances and items used inorduring theprovision oftheGoods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. Atthetimeofthe delivery oftheGoods andServices provided hereunder, Contractor agrees
tofurnish toCity sufficient written warning and notice (including appropriate labels oncontainers and
packing) ofanyhazardous material utilized inorthatisapart ofthe Goods and Services.
9. PROTECTION OFWORK:
Contractor shall atitsown expense takeallnecessary precautions toprotect thework ofother trades from
anydamage caused byContractor’soperations, and watch over, care forandprotect from damage orinjury
5
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
byanycause whatsoever, allofContractor’sWork, complete orotherwise, and allofitsmaterials, supplies,
tools, machinery and equipment atornear theProject.
10. SUBCONTRACTS:
Byappropriate agreement, written where legally required forvalidity, Contractor shall require each
subcontractor, totheextent oftheWork to beperformed bythe subcontractor, to bebound toContractor by
terms oftheContract Documents, and toassume toward Contractor alltheobligations andresponsibilities,
including theresponsibility for safety ofContractor’sWork, which Contractor, by theseContract Documents,
assumes toward City. Each subcontract agreement shall preserve andprotect therights ofCityunder the
Contract Documents with respect tothe Work tobeperformed bysubcontractor so that contracting thereof
willnotprejudice such rights, andshall allow tosubcontractor, unless specifically provided otherwise inthe
contract agreement, the benefit ofallrights, remedies and redress against Contractor that Contractor, bythe
Contract Documents, hasagainst City. Where appropriate, Contractor shall require each subcontractor to
enter intosimilar agreements withitssubcontractors.
11. LIENS:
Contractor shall notcause orpermit thefiling ofany lien on any ofCity’sproperty. In theevent any such lien
isfiled and Contractor failstoremove such lien within ten (10) daysafter thefiling thereof, bypayment or
bonding, Cityshall have theright topaysuch lienor obtain such bond, allatContractor’ssole costand
expense.
12. DEFAULT:
Intheevent Contractor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Contractor’swarranties; (b) failstoprovide the Goods andServices as specified
herein; (c) failstomake progress soastoendanger timely andproper provision ofthe Goods and Services
and does notcorrect such failure orbreach within five (5) business days (orsuch shorter period oftime asis
commercially reasonable under the circumstances) after receipt ofnotice from City specifying such failure or
breach; or (d) becomes insolvent, is placed intoreceivership, makes ageneral assignment forthebenefit of
creditors ordissolves, eachsuch event constituting anevent ofdefault hereunder, Cityshall have the rightto
1) terminate allorany parts ofthisAgreement, without liability toContractor; and (2) exercise allother rights
and remedies available toCityatlaw and/orinequity.
13. INSURANCE AND INDEMNIFICATION:
13.1 Contractor shall procure and maintain infull force and effect during thetermof this Agreement, with
an insurer licensed todobusiness intheState ofIndiana, such insurance asisnecessary fortheprotection
ofCityand Contractor fromallclaims fordamages under any workers’ compensation, occupational disease
and/orunemployment compensation act; forbodily injuries including, but notlimited to, personal injury,
sickness, disease ordeath ofortoany of Contractor’sagents, officers, employees, contractors and
subcontractors; and, forany injury toordestruction ofproperty, including, but notlimited to, anyloss ofuse
resulting therefrom. Thecoverage amounts shall benoless than those amounts set forth inattached Exhibit
C. Contractor shall cause itsinsurers toname City asanadditional insured onallsuch insurance policies,
shallpromptly provide City, upon request, with copies ofallsuch policies, and shall provide that such
insurance policies shall not becanceled without thirty (30) days prior notice toCity. Contractor shall
indemnify andhold harmless City from andagainst any and allliabilities, claims, demands orexpenses
including, butnot limited to, reasonable attorney fees) forinjury, death and/ordamages toany person or
property arising from orinconnection withContractor’sprovision ofGoods andServices pursuant toorunder
this Agreement orContractor’suse ofCity property.
6
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
13.2 Notwithstanding any other provision ofthisAgreement tothecontrary, should anypolicy required by
theContract Documents becanceled orotherwise terminated before thecompletion of theWork hereunder,
Contractor shallexertallreasonable efforts toprocure andmaintain inforce similar insurance from insurers
satisfactory toCity and provide certificates ofsuch insurance toCity upon itswritten request. Should
Contractor failorneglect toprovide the required insurance, orallow anyrequired coverage tolapse, City
shall havethe right, but nottheduty, toprovide such insurance anddeduct the costthereof from anymoney
due toContractor any andallpremiums paid byCityforandonaccount ofsaid insurance. Thepolicy or
policies, and each certificate ofinsurance, shall further provide thatthe insurance willnot becancelled bythe
Insurer orthelimitsofliability reduced byendorsement prior toatleast thirty (30) days after written notice by
certified mail ofsuchcancellation orchange has been provided bytherespective insurer toCity. No less
than fourteen (14) daysprior tothe expiration, cancellation ortermination ofany suchpolicy, Contractor shall
supply City with anewandreplacement Certificate ofInsurance and Additional Insured endorsement as
proof ofrenewal oftheoriginal policy andcoverage, with suchneworreplacement policy andendorsements
inthesame manner and forthesame coverage and amounts infavor ofCity assetforth inthisParagraph.
13.3 Indemnity. Tothefullest extent permitted bylaw, Contractor shall indemnify, hold harmless and
defend City andallofitsofficers, directors and employees, fromand against allclaims, suits, demands,
causes ofaction, damages, losses, costs andexpenses, including reasonable attorney'sandContractor’s
feesand expenses, butonlytothe extent caused byContractor’snegligent performance oftheWork under
thisAgreement, oroccasioned byanybreach ornonperformance ofitsterms, provided thatanysuchclaim,
suit, demand, cause ofaction, damage, loss, cost, fees orexpense: (a) isattributable tobodily injury,
sickness, disease ordeath, orpatent infringement, orinjury toordestruction oftangible orrealproperty,
including thelossofusethereof andconsequential damages resulting therefrom, orisattributable to
damages fromeconomic harm orloss; and (b) iscaused inwhole orinpart byany negligent actoromission,
wrongful act, orotherbreach ofduty ofContractor oranyone directly orindirectly employed byitoranyone
forwhose acts itmaybeliable, regardless ofwhether such claim, suit, damage, loss, cost orexpense is
caused inpart byanyjoint, several orcomparative, butnot sole, negligent act oromission, ofCity.
13.4 The foregoing obligations ofContractor shallnotbeaffected orlimited inanyway byanyinsurance
required ofor provided to Contractor under the Agreement. The indemnification and hold harmless
obligations asprovided herein shall not negate, abridge orotherwise reduce any other right andremedy of
City orobligation ofindemnity by Contractor which would otherwise exist infavor ofCity under this
Agreement.
14. GOVERNMENT COMPLIANCE:
Contractor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and
codes which may beapplicable toContractor’sperformance ofitsobligations under thisAgreement, andall
relevant provisions thereof areincorporated herein bythis reference. Contractor agrees toindemnify and
hold harmless City from any loss, damage and/orliability resulting from anysuch violation ofsuch laws,
orders, rules, regulations andcodes. This indemnification obligation shall survive thetermination ofthis
Agreement.
15. NONDISCRIMINATION:
Contractor represents and warrants that itand allofitsofficers, employees, agents, contractors and
subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting
discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods
and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of
employment and any other matter related totheiremployment orsubcontracting, because ofrace, religion,
7
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam eraveteran
status.
16. E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated
herein bythis reference (the “Indiana E-Verify Law”), Contractor isrequired toenroll inand verify thework
eligibility status ofits newly-hired employees using theE-Verify program, andtoexecute the Affidavit
attached herein asExhibit D, affirming that itisenrolled andparticipating intheE-verify program and does
not knowingly employ unauthorized aliens. Insupport oftheAffidavit, Contractor shall provide theCity
with documentation indicating that ithasenrolled and isparticipating inthe E-Verify program.
Should Contractor subcontract fortheperformance ofanywork under andpursuant tothis Agreement, it
shall fully comply with theIndiana E-Verify Law as regards each suchsubcontractor. Should theContractor
orany subcontractor violate the Indiana E-Verify law, theCitymay require acure ofsuch violation and
thereafter, ifnotimely cure isperformed, terminate this Agreement inaccordance with either the provisions
hereof orthose setforth inthe Indiana E-Verify Law. Therequirements ofthis paragraph shall notapply
should theE-Verify program cease toexist.
17. OWNERSHIP AND USE OFDOCUMENTS:
TheReports, Recommendations, Analyses, Surveys, Data, Calculations, Drawings, Schedules, Specifications
andother documents prepared oremployed byContractor during thecourse offurnishing theWork toCity
under thisAgreement shallbeand become theproperty ofthe City, whether the Project iscompleted ornot;
accordingly, such materials may beused by theCity for information andreference and inconnection with City’s
involvement ontheProject. Suchitems anddocuments may alsobeused byCityforcompletion ofthe Project
orwork with respect thereto byothers ifContractor isindefault under this Agreement, inwhich case Contractor
shall provide City with reproducible copies ofsuch reports, recommendations, analyses, surveys, data,
calculations, drawings, schedules, specifications and other documents forsuchuse butshall not beobligated to
sign, certify orseal such copies. Contractor may utilize thename, images ordescriptions ofthe Project inits
promotional andmarketing materials, except thatitshallnotutilize, publish oradvertise any unique ordistinctive
components ofthe design, drawings orspecifications fortheProject insuch promotional and marketing
materials without firstobtaining thewritten consent ofCity. Contractor will have noliability toCityarising from
City’suseoralteration oftheabove-referenced documents onany unrelated project.
18. NOIMPLIED WAIVER:
Thefailure of either party torequire performance bythe other ofanyprovision ofthis Agreement shall not
affect therightofsuch partytorequire such performance atany time thereafter, nor shall thewaiver byany
party ofabreach ofany provision ofthis Agreement constitute awaiver ofany succeeding breach ofthe
same orany other provision hereof.
19. NON-ASSIGNMENT:
Contractor shall notassign orpledge this Agreement, whether ascollateral foraloan orotherwise, and shall
notdelegate itsobligations under this Agreement without City’sprior written consent.
20. RELATIONSHIP OFPARTIES:
The relationship oftheparties hereto shall beasprovided forinthisAgreement, and neither Contractor nor
any ofitsofficers, employees, contractors, subcontractors and agents areemployees ofCity. The contract
price setforth herein shall bethefulland maximum compensation andmonies required ofCity tobepaid to
Contractor under orpursuant tothis Agreement.
8
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
21. GOVERNING LAW; CONFLICT RESOLUTION:
21.1 General. Cityand Contractor arefully committed toworking with eachother throughout theProject
andagree tocommunicate regularly with each otheratalltimes soastoavoid orminimize disputes
ordisagreements. Ifdisputes ordisagreements doarise, City and Contractor each commit to
resolving such disputes ordisagreements inanamicable, professional and expeditious manner so
astoavoid unnecessary losses, delays and disruptions totheWork.
Cityand Contractor shallcommence allclaims and causes ofaction, whether incontract, tort, or
otherwise, against theotherarising out oforrelated tothisAgreement within theperiod specified by
applicable law, butifnototherwise specified byapplicable law, within notmore thanten (10) years
after thedateofSubstantial Completion ofthe Work.
AllContract Documents are tobeconstrued inaccordance with andgoverned bythelaws ofthe
State ofIndiana, except foritsconflict oflaws provisions.
21.2 Litigation. Claims, disputes andother matters incontroversy arising outoforrelated tothis
Agreement, nototherwise resolved inaccordance withtheprovisions above, theparties agree that,
intheevent alawsuit isfiled hereunder, they waive theirright toajury trial, agree tofile anysuch
lawsuit inanappropriate court inHamilton County, Indiana only, andagree thatsuch court isthe
appropriate venue for and has jurisdiction oversame, andany hearing, trial orconference shall take
place inthatlocale, unless agreed tootherwise inwriting byCity and Contractor. City and Contractor
consent tothechoice oflaw, the choice ofdispute resolution designated by them, venue asprovided
herein, andtopersonal jurisdiction over each ofthem asprovided herein andwaive anyrightto
object tothe exercise ofpersonal jurisdiction bythe court andtoexclusive venue inthislocale.
Anyaward, judgment oragreement insettlement ofadispute concerning such matters and resulting
from negotiations orlitigation inwhich City andContractor are parties orparticipants shall beas
binding upon surety asthough surety were named and joined insuch proceeding, provided that
Contractor has been given areasonable opportunity tojoin, participate, assist orprovide supporting
evidence inthe presentation ofany claim, defense orother issue incontroversy thatissettled or
resolved thereby.
21.3 Continuation ofWork. Provided City continues tomake payments ofamounts notindispute, no
dispute under this Paragraph shall interfere with theprogress oftheWork, and Contractor shall
proceed withfurnishing the Work, including disputed performance, despite theexistence of, and
without awaiting theresolution of, anysuch dispute. Thefailure orrefusal ofContractor tocontinue
performing under such circumstances shallconstitute adefault under thisAgreement.
21.4 Claims Against Third Parties. Inany instance orproceeding whereby any claim, dispute orother
matter incontroversy between City and Contractor involves, arises from orgives rise toasimilar
claim, dispute orother matter incontroversy asbetween City andanother third-party, Contractor
shall furnish andpresent toCity non-privileged evidence, documentation and other information to
support itsclaim, defense orother position with respect thereto.
21.5 Waiver ofConsequential Damages. Contractor waives anyclaims against City forconsequential
damages arising out oforrelating tothisAgreement. This waiver includes damages incurred by
Contractor forprincipal office expenses, including the compensation ofpersonnel stationed there
and other components ofhome office overhead, forlosses offinancing, business andreputation, for
9
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
lossofmanagement oremployee productivity orofthe services ofsuchpersons and forlossofprofit
except anticipated profit arising directly from theWork being performed hereunder. This waiver is
applicable, without limitation, toallconsequential damages due toeither party’stermination in
accordance with this Agreement.
22. SEVERABILITY:
Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive
order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to
comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect.
23. NOTICE:
Any notice provided for inthis Agreement will besufficient ifitisinwriting andisdelivered bypostage
prepaid U.S. certified mail, return receipt requested, tothe party tobenotified attheaddress specified
herein:
IftoCity: CityofCarmel AND CityofCarmel
Engineering Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
IftoContractor: HIS Constructors, Inc.
9295NFrontage Road
Fairland, Indiana 46126
Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven
orally, aslongaswritten notice isthen provided as set forth hereinabove within five (5) business days from
thedate ofsuchoral notice.
24. TERMINATION:
24.1 Notwithstanding anything tothecontrary contained inthis Agreement, City may, upon notice to
Contractor, immediately terminate thisAgreement forcause, inthe event ofadefault hereunder by
Contractor and/orifsufficient funds arenotappropriated orencumbered topay for theGoods and
Services tobeprovided hereunder. Inthe event ofsuch termination, Contractor shall beentitled to
receive onlypayment for theundisputed invoice amount representing conforming Goods and
Services delivered asofthe date oftermination, except thatsuch payment amount shallnot exceed
theContract Price amount ineffect atthe time oftermination, unless the parties have previously
agreed inwriting toagreater amount.
24.2 Citymay terminate thisAgreement atanytimeupon thirty (30) days prior notice toContractor. Inthe
event ofsuch termination, Contractor shallbe entitled toreceive onlypayment forthe undisputed
invoice amount ofconforming Goods andServices delivered asofthe date oftermination, except
thatsuch payment amount shall not exceed theContract Price amount ineffect atthetime of
termination, unless theparties have previously agreed inwriting toagreater amount.
25. REPRESENTATIONS AND AUTHORITY TO EXECUTE:
Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons
executing this Agreement havethe authority tobind theparty which they represent.
10
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
26. FINAL COMPLETION AND CLOSEOUT:
Inaddition toany requirements forfinal completion and closeout listed inGeneral and Supplementary
Conditions, asacondition offinal payment andContract closeout, Contractor certifies orshall submit toCity
thefollowing:
a. Contractor certifies that payrolls, billsformaterials and equipment, and other indebtedness
connected with theWork, forwhich CityorCity’sproperty might beresponsible orencumbered,
lessamounts withheld bytheCity) have been paid orotherwise satisfied;
b. Anyapplicable Contractor guarantees andwarranties;
c. Acertificate evidencing thatinsurance required bytheContract Documents toremain inforce
after final payment iscurrently ineffect;
d. Consent ofsurety, ifany, tofinal payment;
e. As-constructed record copyoftheContract Documents marked toindicate field changes and
selections made during construction;
f. Ifapplicable, allmanufacturer’swarranties, product data, testing and/orinspection results or
reports, and maintenance andoperations manuals;
g. Ifrequired byCity, other data establishing payment orsatisfaction ofobligations, such as
receipts, or releases andwaivers ofliens, claims, security interests, orencumbrances, arising
outoftheContract, totheextent and insuch form asmay bedesignated byCity;
h. Anyother submittals required bythe Contract Documents; and
i. Satisfactory evidence that any claims orliens filedhave been discharged orsatisfied. Ifan
architect, aconsultant, orasubcontractor, orother person orentity providing services orwork
fortheContractor, refuses tofurnish arelease orwaiver required byCity, theContractor may
furnish abond satisfactory tothe Citytoindemnify City against such liens, claims, security
interests, orencumbrances. Ifsuch liens, claims, security interests, orencumbrances remains
unsatisfied after payments aremade, the Contractor shall refund toCity allmoney that City may
becompelled topayin discharging such liens, claims, security interests, orencumbrances,
including allcosts and reasonable attorney’sfees.
27. TERM:
Unless otherwise terminated inaccordance with thetermination provisions under Contract Documents
hereinabove, this Agreement shall beineffect from the Effective Date through satisfactory completion ofthe
Work and delivery ofallGoods andServices according totheestablished schedule.
28. HEADINGS:
Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
29. BINDING EFFECT:
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations
set forth inAgreement.
30. NOTHIRD PARTY BENEFICIARIES:
This Agreement gives norights orbenefits toanyone other than Cityand Contractor.
31. DEBARMENT AND SUSPENSION:
31.1 The Contractor certifies byentering intothisAgreement that neither itnoritsprincipals nor any of its
11
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into this Agreement byanyfederal agency orbyanydepartment, agency orpolitical
subdivision ofthe State ofIndiana. The term “principal” forpurposes ofthis Agreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Contractor.
31.2 TheContractor certifies thatithasverified thestate andfederal suspension and debarment status
forallsubcontractors receiving funds under this Agreement and shallbesolely responsible forany
recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The
Contractor shall immediately notify theCity ifany subcontractor becomes debarred orsuspended, andshall,
attheCity’srequest, take allsteps required bytheCity toterminate itscontractual relationship with the
subcontractor for work tobeperformed under thisAgreement.
32. PRIOR WORK:
Inthe event that Contractor has delivered anyGoods and Services and/orperformed any oftheWork under
this Agreement prior tothe date ofthisAgreement, pursuant toanauthorization toproceed orverbal directive
issued byCity toContractor oraletter ofintent orverbal understanding entered into byand between Cityand
Contractor, thisAgreement andalloftheterms andconditions thereof, including the payment obligations of
Cityforsuch prior deliveries and/orperformance, shall govern such priordeliveries and/orperformance tothe
same extent asthough they were performed ordelivered after the date hereof, andany amounts that were
earned byContractor and paid byCity toContractor, orearned byContractor and still tobepaid byCity to
Contractor, forsuch other previously delivered Goods andServices orperformed Work, shallbeapplied asa
credit against Contractor’soverall compensation under this Agreement.
33. RIGHT TO ATTORNEY FEES:
Inthe event City employs attorneys orincurs other expenses itmay deem necessary toprotect orenforce its
rights under the Agreement where Contractor isindefault orbreach oftheAgreement, orCity otherwise is
required toundertake performance ofContractor’sobligations hereunder because ofContractor’sfailure or
refusal toperform, Contractor agrees topay theattorney fees, costs and expenses soincurred byCity.
Furthermore, wherever intheAgreement Contractor agrees topayexpenses incurred byCity such expenses
shall include, but are notlimited to, attorney fees incurred byCity.
34. DRUG FREE WORK SITE:
Contractor anditsemployees shall comply withallprovisions ofthe Drug Free Workplace Act of1988 as
amended. Theunlawful manufacture, distribution, dispensation, possession oruse ofacontrolled substance
intheworkplace isprohibited. Contractor isresponsible forthedevelopment implementation, administration
and enforcement ofaformal substance abuse policy (“Substance Abuse Policy”) which, as, aminimum,
meets the standards set forth bythe City.
35. COMPLIANCE WITH IND. CODE § 5-16-13:
Totheextent that this Project andAgreement issubject totherequirements ofIndiana Code § 5-16-13et
seq., which areincorporated byreference as iffully restated herein, Contractor shallcomply with all
applicable requirements setforththerein.
36. ACCESS TOPUBLIC RECORDS ACT:
Contractor understands andagrees that any “public record”, asthat term isdefined inIndiana Code 5-14-3-
2(m), asamended, that isrelated to the subject matter ofthe Contract, whether the same isinthe
12
HISConstructors, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712022Bond, 2200044-628.712020Storm WaterBondFund; P.O. #s117986, 117988
Contract NotToExceed $2,886,045.90
possession or control ofContractor orCity, shall besubject torelease under and pursuant tothe provisions
ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, etseq., asamended.
37. COMPETING LAWS:
As between inconsistent provisions among Federal, Stateandlocal laws, Contractor should generally comply
withthe more stringent requirement, unless aFederal law, rule orregulation requires thatthe affected
Federal provision be observed, notwithstanding theexistence ofamore stringent applicable State orlocal
requirement.
38. IRAN CERTIFICATION:
Pursuant toI.C. § 5-22-16.5, theContractor shallcertify that, insigning thisAgreement, itdoes notengage in
investment activities within the Country ofIran.
39. ADVICE OFCOUNSEL:
Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain
legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame
freely, voluntarily, andwithout anyduress, undue influence orcoercion.
40. ENTIRE AGREEMENT:
ThisAgreement, together with anyexhibits attached hereto orreferenced herein, constitutes the entire
agreement between Contractor andCitywith respect tothesubject matter hereof, and supersedes allprior
oral orwritten representations andagreements regarding same. Notwithstanding any other term orcondition
setforth herein, butsubject toparagraph 16hereof, totheextent any term orcondition contained inany
exhibit attached tothisAgreement orinanydocument referenced herein conflicts withanyterm orcondition
contained in thisAgreement, the term orcondition contained in thisAgreement shall govern andprevail.
This Agreement mayonly bemodified bywritten amendment executed byboth parties hereto, ortheir
successors ininterest.
13
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
CzBmmjtpoMzodi.NdHsbuibu3;47qn-Kvo41-3136
CityofCarmelStreetDepartment
2025WinterDecorations
The City ofCarmel Street Department isreceiving quotes forthefollowing goods. Please
stincludethedeliveryto3400W. 131 St, Carmel, IN46074.
Delivery Schedule:
Winter décor istobedelivered bythefirstweek ofNovember, 2025
Plantsubstitutions areacceptable onceapproved by AlexMundell.
Winter Specifications:
Decorative Winter Décorwith Ornamentation
Winter displays foreach areaused around Carmel arepredominately fromfiber potinserts witha
mixofdecorative greenery, ornamentation, andbranches. There aremultiple-size inserts
requested with this quote (12”, 15”, 21”), aswellasloose material tofillinsmaller urns or
window boxes. Inserts must befilledand secured astoprevent weather frombreaking them
during theseason.
Winter display istoinclude Evergreen branches, Eucalyptus, Holly branches (bothevergreen and
deciduous), tree branches sprayed white orGold, Pinecones, Dried hydrangea blooms and can
haveRed, Silver orGold ornaments aswell. ThePalladium Stone and Iron Urnsshould include
evergreens withtheaddition of “heavy ornamentation” toachieve color andfocalpoints inthe
display. Otherwinter materials not listed above may beused ifapproved bytheCityprior to
delivery.
5-6ROUNDABOUT URNS MUST NOT HAVE ANY ORNAMENTS INTHEM. INSTEAD,
ONLY USE BLUE RIBBONS/ BOWS AND WHITE BIRCH AND PINE CONES WITH
GREENERY. NO RED ORORNAMENTS INTHESE 5-6URNS
Theallowable material foreachplanter should beamixture of:
Branches spray-painted white orgold
Cuteucalyptus
Driedhydrangea blooms
Dried Magnolia grandiflora branches
Evergreen boughs
Holly branches (bothevergreen anddeciduous)
Ilexverticillata
Pinecones
Red, Silver, orGoldornaments
Any other festive plantmaterials approved bythe City priortodelivery.
Page1of3
WINTERORDER
PLANT SIZE QUANTITY PRICE
Lowgrowing Juniper 3gal 44 $
Decorative Winter 12” 247
Décorwith insert $
Ornamentation
Decorative Winter 15” 156
Décorwith insert $
Ornamentation
Decorative Winter 21” 248
Décorwith insert $
Ornamentation
Fresh Garland Rolls 75’ roll 15 $
Loose Decorative 3’ x3’ 32
Evergreen & area $
Ornamentation
Cut RiverBirch Thick 5-6’ 6
Branches (3”+) long
DELIVERY $
TOTAL FOR
WINTER
5-6URNS MUST NOTHAVE ANYORNAMENTS INTHEM. INSTEAD JUST USE
BLUE RIBBONS/ BOWS AND WHITE BIRCH ANDPINE CONES WITH GREENERY. NO
RED ORORNAMENTS INTHESE 5-6URNS
Page2of3
EXAMPLES OFACCEPTABLE FIBER INSERTS WITH WINTER DÉCOR:
Page3of3
6/27/2025
HOODS GARDENS INC
NOBLESVILLE, IN 46060 -
117935
11644 GREENFIELD AVENUE
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Winter Decorations for 2025
Street Department
3400 W. 131ST Street
Carmel, IN 46074-
317) 733-2001
353541
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Matt Higginbotham
102586
2201Department:2201Fund:Motor Vehicle Highway FND
42-390.34Account:
WinterDecorations1 $88,075.00 $88,075.00Each
88,075.00SubTotal
88,075.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 117935
ORDERED BY
TITLE
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham Zac Jackson
317) 733-2001
Commissioner CFO
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
06/25/2025
SEE HIGHLIGHTED NOTES
SEE HIGHLIGHTED NOTES
CFD/CPD: Recommended alternate location due to anticipated crowd size. Recommending Carter Green or entire Monon Greenway (Elm to Walnut)
Streets and Parks recommended alternate location
due to size of event SEE HIGHLIGHTED NOTES
SEE HIGHLIGHTED NOTES
yes, 07/08/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Elm Street between Monon Blvd North and Veteran's Way
Monon Blvd North and South of the Lazara Parking Lot (just south of Wine and
Rind)
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Screenshot 2025-06-20 150958.png 1.59MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades *
No Parking Signs*
Event
Use/Purpose:*
Has this event been
held at City facility
before?*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
25
Please note the number of NO PARKING SIGNS needed
15
5. EVENT DETAILS
Dia de la Familia 2025 is an inaugural community event in partnership with the city
that aims to Engage, enlighten, and celebrate the countries of Latin descent through
the culture, flavors, and dance.
Yes
No
Description of
Event:*
Event Date Start *
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Provide a brief description of event
Dia de la Familia 2025 is an inaugural community event in partnership with the city
that aims to Engage, enlighten, and celebrate the countries of Latin descent through
the culture, flavors, and dance. The family friendly international event will host
authentic food trucks, an art exhibit, performances and musical entertainment. We
plan to invite a dozen vendors.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/13/2025 9/13/2025
8:00:00 AM 7:00:00 PM
1:00:00 PM 5:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
2,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
24 x 24 foot
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Vendors Present*
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
10-15
6. CONTACT INFORMATION:
Committe contact Claudia Escalante / City liaison: Melissa Hopson
0
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel Marketing and Community Relations Department
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
Phone Number (Required)
One Civic Square, 56032 Carmel, Indiana
Address of Organization/Applicant
6/25/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
06/20/2025CFD/CPD: Recommended alternate location due to
anticipated crowd size. Recommending Carter Green or entire Monon Greenway (Elm to Walnut)
Streets and Parks recommended alternate location due to size of event SEE HIGHLIGHTED NOTES
SEE HIGHLIGHTED NOTES
SEE HIGHLIGHTED NOTES
SEE HIGHLIGHTED NOTES
yes, 07/08/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Elm Street Between Monon Blvd North and Veteran's Way
Close Monon Blvd North between Elm Street to Monon Blvd north parking lot north
of Sun King,
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Screenshot 2025-06-20 150958.png 1.59MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades *
No Parking Signs*
Event
Use/Purpose:*
Has this event been
held at City facility
before?*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
25
Please note the number of NO PARKING SIGNS needed
10
5. EVENT DETAILS
Carmel Chinese Mooncake Festival is a 13-year-old annual community event in
partnership with the City of Carmel.
Yes
No
Description of
Event:*
Event Date Start *
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Provide a brief description of event
Carmel Chinese Mooncake Festival is a 13-year-old annual community event in
partnership with the City of Carmel. The event will host over 150 performers,
sponsorship booths, drink vendors, family fun activities.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/20/2025 9/20/2025
2:00:00 PM 10:30:00 PM
6:30:00 PM 8:30:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
3,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
28 x 24 foot
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Vendors Present*
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
10
6. CONTACT INFORMATION:
Ming Ye / City of Carmel Chinese Mooncake Committee
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Marketing and Community Relations
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Marketing and Community Relations
Printed Name and Title (If applicable)
Phone Number (Required)
One Civic Square, Carmel Indiana, 46032
Address of Organization/Applicant
6/20/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Include addresses as appropriate
06/27/2025Request submission date:
Department Review:
MAC: CFD:
ENG: STREETS:
CPD: PARKS:
yes, 07/07/2025
yes, 07/07/2025
yes, 07/07/2025yes, 07/07/2025
yes, 07/08/2025
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
No Parking Signs*
Event Use/Purpose:
Description of
Event:
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other 3 No Parking Passes for Southside of Garden, only
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other Access to Electrical for DJ
Please note the number of NO PARKING SIGNS needed
3
5. EVENT DETAILS:
Ceremony for Wedding at Hotel Carmichael from 3:30 PM - 4:30 PM on Saturday,
May 30th, 2026.
Provide a brief description of event
Hotel will Provide 140 White Wooden Chairs with a 6' Table for DJ. Set up will occur
at 2 PM after vendors have left the Farmer's Market.
Hotel will retrieve all chairs & table immediately following ceremony at 4:30 PM.
No other equipment or assistance required.
Attach additional pages if needed-SEE BELOW
Event Date Start*Event Date End*
If multiple dates,
please list
Set-Up time*
Tear Down End
time*
Event Start
time:*
Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start
Time:
Rehearsal End
Time:
Number of People
Expected:*
Fees?
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/30/2026 5/30/2026
2:00:00 PM
4:45:00 PM
3:30:00 PM
4:30:00 PM
NA
5/29/2026
5:00:00 PM
6:00:00 PM
30
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Vendors
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
6. CONTACT INFORMATION:
Mallory Davis
mdavis@hotelcarmichael.com
3176889611
Hotel Carmichael
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
1 Carmichael Sq
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City")Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Hotel Carmichael/Mallory Davis
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Mallory Davis, Catering Sales Manager
Printed Name and Title (If applicable)
3176889611
Phone Number (Required)
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
1 Carmichael Sq
Carmel, IN 46032
Address of Organization/Applicant
6/27/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
06/18/2025
yes, 07/07/2025
yes, 07/07/2025
yes, 07/07/2025yes, 07/07/2025
yes, 07/08/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Waterwood of Carmel
Blackstone Court
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
BlockParty2025map.pdf 262.08KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
At most, we anticipate temporary restrictions to the 4 houses within the cul-de-sac
located on the south of the map in the circled section. The house to the bottom left
belongs to an HOA board member who is also willing to allow us to setup in front of
his drive, in addition to us setting up in front of our wooded area directly on the south
side of the cul-de-sac. All neighbors will be notified by email in the coming week.
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Standard Cones *
Event
Use/Purpose:*
Has this event been
held at City facility
before?*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Standard Cones needed
4
5. EVENT DETAILS
Waterwood of Carmel Annual Neighborhood Block Party
Yes
No
Description of
Event:*
Event Date Start *
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Provide a brief description of event
The neighborhood association will be hosting a neighborhood block party open to all
neighbors and their guests. Last year our event brought out 48 people, we hope to
have a similar, if not a few more, turn out this year. Our event will have food catered
from a restaurant, water and non alcoholic beverages provided, cornhole games and
music played from tailgating speakers. The event will have bag chairs and fold up
tables setup.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/19/2025 8/19/2025
5:00:00 PM 8:30:00 PM
6:00:00 PM 8:00:00 PM
NA
45
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Mariam Lanthron
Waterwood of Carmel HOA Board
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Waterwood of Carmel HOA Board/ Mariam Lanthron
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Mariam Lanthron
Printed Name and Title (If applicable)
Phone Number (Required)
Waterwood of Carmel
Address of Organization/Applicant
6/18/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
location for
Waterwood of Carmel
Block Party
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
N/A
Include addresses as appropriate
Event coordinators will have tents down after the event on 09/06 to accommodate
wedding on 09/07
06/292025
yes, 07/07/2025
yes, 07/07/2025
yes, 07/07/2025
yes, 07/08/2025
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
Event Use/Purpose:
Description of
Event:
Event Date Start*Event Date End*
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS:
Celebration Get together for Indian classical dance performance/recital
Provide a brief description of event
We are conducting a Kathak dance recital at the Tarkington stage on Saturday,
September 6. Following the performance, we would like to celebrate with our guests
in the Carter Green along with food. We are estimating 200-300 guests.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/6/2025 9/6/2025
If multiple dates,
please list
Set-Up time*
Tear Down End
time*
Event Start
time:*
Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
2:00:00 PM
10:00:00 PM
6:00:00 PM
10:00:00 PM
NA
250
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
40x80
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other Tables/Chairs
Ace Party Rental or A-Classic Party Rental
Name of Merchants(s) doing the setup
3178728368
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
Vendors
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
6. CONTACT INFORMATION:
Ajay Jain
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Hamilton
Street Address
Address Line 2
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Ajay Jain
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Ajay Jain
Printed Name and Title (If applicable)
Phone Number (Required)
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
Address of Organization/Applicant
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
06/30/2025Request submission date:
Department Review:
CFD:
STREETS:
PARKS:
yes, 07/07/2025MAC:yes,07/08/2025
ENG:
CPD: yes, 07/07/2025
yes, 07/07/2025
yes, 07/07/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
N/A
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
N/A
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Has this event been
held at City facility
before?*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Ball State Football Watch Party vs. Auburn
Yes
No
Provide a brief description of event
Ball State Athletics would like to host a Ball State Football Watch Party vs. Auburn to
bring fans in the area together to support the Cardinals. Athletics would bring a tent,
mascot, spirit squads and few employees to help people cheer on Ball State.
Would the city be able to provide us a 6-8 foot table to use under the tent athletics
would bring?
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/6/2025 9/6/2025
6:00:00 PM 11:00:00 PM
7:00:00 PM 11:00:00 PM
NA
500
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Mick Tidrow
Ball State Athletics
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Muncie
State / Province / Region
IN
Postal / Zip Code
47306
Country
Street Address
Ball State Athletics
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSITAND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Mick Tidrow
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Mick Tidrow - Voice of the Cardinals
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
6/30/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other 3598 E. 106th St.
06/18/2025•No City Services Requested
•Private Venue/ Property
•Noise Levels will be elevated yes, 07/07/2025
yes, 07/07/2025
yes, 07/07/2025yes, 07/07/2025
yes, 07/08/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other The live band concert will exceed allowable decibel levels under
Carmel City Code for Sep. 20, 2025 approx. 7-10pm.
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Has this event been
held at City facility
before?*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Birthday party
Yes
No
Provide a brief description of event
The event will be a 50-75 person birthday party, with a live band playing approx. 7-
10pm on September 20th, 2025. Band is family friendly but will likely exceed the
decibel level. In addition to this request, I plan on letting my neighbors know about
the party well ahead of time and provide the opportunity to raise any issues (I don't
anticipate any).
We don't plan on closing any city streets, etc.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/20/2025 9/20/2025
6:00:00 PM 11:00:00 PM
7:00:00 PM 10:00:00 AM
NA
75
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Mitch Baidinger
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
Hamilton
Street Address
Address Line 2
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Mitch Baidinger
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
6/17/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
06/23/2025
yes, 07/07/2025
yes, 07/07/2025
yes, 07/07/2025yes, 07/07/2025
yes, 07/08/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
The parade will begin at the front circle of Carmel High School and go west on Main
Street and will end at the Monon Trail intersection with Main Street. Parade
participants will walk back to CHS using 1st Street NW to Richland Ave
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
2025 CHS Parade Route.pdf 426.06KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Has this event been
held at City facility
before?*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Carmel High School 2025 Homecoming Parade
Yes
No
Provide a brief description of event
The parade will consist of CHS students walking, fire trucks, less than 5 decorated
cars and 1 school truck pulling a trailer.
Attach additional pages if needed-SEE BELOW
2025 CHS Parade Route.pdf 426.06KB
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/26/2025 9/26/2025
12:45:00 PM 1:30:00 PM
1:00:00 PM 1:30:00 PM
NA
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Amy Skeens-Benton
Carmel High School
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Street Address
520 E. Main Street
Address Line 2
Non-Profit Organization
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel High School
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Amy Skeens-Benton
Printed Name and Title (If applicable)
Phone Number (Required)
520 E. Main Street
Carmel, IN 46032
Address of Organization/Applicant
6/23/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Area around Carmel High School
06/26/2025
yes, 07/07/2025
yes, 07/07/2025
yes, 07/07/2025yes, 07/07/2025
yes, 07/08/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
I have attached the course map for reference- I am not sure what streets are
actually closed and which are just monitored.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
5K Map.png 605.08KB
Ghosts-Goblins 2K route.png 264.21KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
This is for a 5k/2k event.
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Fees (cont'd)
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Carmel Education Foundation Ghosts and Goblins 5k/2k
Provide a brief description of event
Ghosts and Goblins 5k/2k Family Fun race is for community members, primarily
from Carmel Clay Schools, who wish to support this fundraiser for Carmel Education
Foundation. The two events run simultaneously and the 5k is a timed and chipped
event. Participants pay a registration fee to participate and many wear costumes.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
10/25/2025 10/25/2025
8:00:00 AM 12:00:00 PM
9:00:00 AM 11:00:00 AM
NA
2,500
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Purpose of fee
Entry fee for fundraiser
x
Two barricades for starting corral area
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
EVENT SET UP:
Stage
6 x 6 stage owned by school placed in
parking lot
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
small 10 x 10 tents for some vendors
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
10
Name of Merchants(s) doing the setup
3172585665
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
10
6. CONTACT INFORMATION:
Jennifer Penix
Carmel Education Foundation
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Not for profit organization
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel Education Foundation
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jennifer Penix, Executive Director
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46032
Address of Organization/Applicant
9/5/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
Ghosts and Goblins 5K Carmel Police Department
11
Map of Course
5K Run Course
CPD Traffic Officers
Cones blocking roads
Course Marshals
1
2
3
4 5
6
7
8
9
10
11
12
13 14
15
16
17
1819
20
Unneeded
Exhibit A
July 9, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: RIGHT OF WAY DEDICATION – ARDALAN PLAZA- 331 WEST MAIN STREET.
Dear Board Members:
The property owners of the above referenced address have requested the Board approve a Dedication
of Public Right of Way.
On behalf of the City of Carmel, I would like to thank the property owners for this Dedication of Right of
Way. I recommend the Board accept and sign this document.
Sincerely,
Bradley Pease, P.E.
City Engineer
ATTACHMENT: DEDICATION DOCUMENTS
July 9, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – DUKE ENERGY – WEST ROAD AND DOLAN WAY
Dear Board Members:
Duke Energy is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28-
17-01) to install a decorative light pole in the median of Dolan Way near the intersection with West Rd (exhibit
attached). The pole is being installed on behalf of the Glen Oaks Homeowners Association.
The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is
valid and recommends approval of the waiver conditioned upon the following:
• The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and
6-227(b).
• Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be
restored to the satisfaction of the City when work is completed.
• Access to all adjoining properties shall be maintained at all times.
• The petitioner acknowledges that this waiver is for the items described above only.
• The petitioner acknowledges that the waiver approved this date does not guarantee approval of any
future waiver requests for this or any other project.
Sincerely,
Bradley Pease, P.E.
City Engineer
Permits
Yes: Will be attached in Maximo
Upstream Protective Devices
Secondary Work only:
Transformer Shown on
Print(Glen Oaks Ct.)
Date
Work Order #
Job Site Address
Designer Name
Designer Phone
Customer Name
Customer Phone
Feeder/Circuit ID
Primary Voltage
5/21/2025
58061694
13400 WEST RD, CARMEL, IN,
46074-8491, USA
Colton Drake Byrum
765-244-3030
GLEN OAKS HOA
317-706-1706
N1325761264
12.47/7.2 kV
Page 1/1
Construction Notes
Site Restoration
Scope of Work
Installing
15' Style A DB Fluted
Pole
30W Acorn Non-finial
RESOLUTION NO. BPW- 07-16-25-02
A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
APPOINTING GRAIG COLLINGS AS A SPECIAL POLICE OFFICER
WHEREAS, the Facilities Security Specialists (“FSSs”) are retired police officers serving as civilian
employees of the Carmel Police Department and are employed to maintain the peace, safety, protection, and security
of City of Carmel real property and any on-premises employees and occupants; and
WHEREAS, Indiana Code § 36-8-3-7 grants the City of Carmel Board of Public Works and Safety (the
“Safety Board”) authority to “appoint and swear an additional number of special police officers … to do special duty
within the city” (“Special Police Officers”); and
WHEREAS, Indiana Code § 36-8-3-7 further provides that Special Police Officers shall only have those
powers, privileges, and duties assigned to them by the Safety Board and only while fulfilling the specific
responsibilities for which the appointment is made, must wear a uniform that is easily distinguishable from uniforms
for state and local law enforcement agencies, and may be removed by the Safety Board at any time without notice
and without cause; and
WHEREAS, Special Police Officers under Indiana Code § 36-8-3-7 are specifically exempted from the basic
training requirements for a law enforcement officer under Indiana Code Chapter 5-2-1; and
WHEREAS, in order to better balance resources, improve economic efficiency, and provide greater peace,
safety, protection, and security to the City’s real property, including on-premises employees and/or occupants, the
Carmel Police Department requests that the Safety Board appoint and swear FSS Graig Collings as a Special Police
Officer to maintain the peace, safety, protection, and security of City of Carmel real property and any on-premises
employees and occupants; and
WHEREAS, the Safety Board, pursuant to its authority under Indiana Code § 36-8-3-7, now desires to
appoint and swear FSS Graig Collings as a Special Police Officer for the limited purpose of maintaining the peace,
safety, protection, and security of City of Carmel real property and any on-premises employees and occupants.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety, that:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. FSS Graig Collings is hereby appointed, under Indiana Code § 36-8-3-7, as a Special
Police Officer for the City of Carmel for the limited purpose of maintaining the peace, safety, protection, and
security of City of Carmel real property and any on-premises employees and occupants, pursuant to the
following conditions:
(a) While carrying out the specific responsibilities for which he is appointment as a Special
Police Officer, Graig Collings shall:
(i) Continue at his current rate of pay with the Carmel Police Department;
(ii) Wear the FSS uniform that shall remain easily distinguishable from uniforms
for state and local law enforcement agencies;
(iii) Remain an at-will employee of the Carmel Police Department;
(iv) Obey the rules of the Carmel Police Department; and
(v) Be subject to the Police Chief.
(b) While carrying out the specific responsibilities for which he is appointment as a Special
Police Officer, Graig Collings shall be empowered to:
(i) Carry Carmel Police Department owned duty weapon(s) of the same type and
caliber issued to sworn officers while on duty and/or while in transit to or from
his scheduled workday;
(ii) Conduct a search or a seizure of a person or property to the extent necessary to
maintain, the peace, safety, protection, and security of City of Carmel real
property and any on-premises employees and occupants; and
(iii) Enforce any law necessary to maintain the peace, safety, protection, and security
of City of Carmel real property and any on-premises employees and occupants.
(c) Graig Collings shall continue his appointment as a Special Police Officer until the Safety
Board removes his appointment or until he is no longer employed by the City, whichever
occurs first.
Section 3. All above appointed individuals must take the Oath of Special Police Officer, as set forth
under Attachment 1 of this Resolution.
ALL OF WHICH IS RESOLVED by the City of Carmel Board of Public Works and Safety, this ____ day
of , 2025.
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By:
Laura Campbell, Presiding Officer
Date:
James Barlow, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, City Clerk
Date:
Attachment 1
OATH OF SPECIAL POLICE OFFICER
I, ____________________________, do solemnly swear
that I will support the Constitution of the United States
and the Constitution of the State of Indiana,
and that I will faithfully and impartially discharge my duties
as a Special Police Officer of the City of Carmel, Indiana,
according to the law and the best of my ability,
so help me God.