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Real Mechanical
Fire Department - 2008
Appropriation #43-501.00: P.O. #12604
Contract Not To Exceed $2,913.00
APPROVED, AS TO
FORM BY:
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and
Real Mechanical, an entity duly authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 43-501:00 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Two Thousand Nine Hundred Thirteen Dollars ($2,913.00) (the "Estimate").
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same; so
long as and to the extent such Goods and Services are not disputed, are in accordance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services. covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely; good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods
and Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's
stated use and are fit and sufficient for their particular purpose.
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Real Mechanical
Fire Department -2008
Appropriation #43-501.00; P.O. #12604
Contract Not To Exceed $2,913.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of
the essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and.proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable allomey
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services, pursuant to or under this Agreement or Vendor's use of City property.
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Real Mechanical
Fire Department - 2008
Appropriation 443-501.00; PA #12604
Contract Not To Exceed $2,913.00
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a. breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
13. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's phor written consent.
14. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full;and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
15. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County;
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
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Real Mechanical
Fire Department - 2008
Appropriation #43-501.00; P.O. # 12604
Contract Not To Exceed $2,913.00
16. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
17. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested,.to the party to be notified at the address specified
herein:
If to City: City of Carmel
One Civic Square
Carmel, Indiana 46032
ATTN: Keith Smith, Fire Cheif
AND
Douglas C. Haney, City Attomey,
Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Real Mechanical
475 Gracile Drive
Carmel, Indiana 46032
Telephone: 317-846-9299
E-Mail: www.realmechanical.com
ATTENTION:
Notwithstanding the above, notice of termination under paragraph 18 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
18. TERMINATION:
18.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
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Real Mechanical
Fire Department - 2008
Appropriation #43-501.00; P.O. #12604
Contract Not To Exceed $2,913.00
18.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have.the authority to bind the party which they represent.
20. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide.such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
21. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 18
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2008, and
shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year,
unless otherwise agreed by the parties hereto.
22. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
23. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
24. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
25. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
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Real Mechanical
Fire Department - 2008
Appropriation #143-501.00: P.0.02604
Contract Not To Exceed $2,913.00
26. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA REAL MECHANICAL
by and through its Board of Public
Works and Safety
By: By
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mes Brainard, Presidin Officer Authorized Signature
Date: ?? - V, C` 0
Printed Name
M ry Ann urke, Member
Date: Tice ??Si?? Srce
Title
Lori S. Watso ,II emb r FID/TIN: 3 S - 333 - 12
Dated I%
SSN if Sole Proprietor:
ATTEST:
Date:
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EXHIBIT B
Invoice
Name of Company:
Address £+ Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Goods Services
Person Providing
Goods/Services Date
Goods/
Service
Provided Goods/Services Provided
(Describe each good/ser"vice
separately and in detail) Cost Per
Item Hourly
Rate/
Hours
Worked Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accidcnt/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): S 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
$500,000 each accident
$500,000 each accident
$500,000
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000
S 10;000
,t.
RFMAL
MECHANICAL CONTRACTORS
REAL MECHANICAL PREVENTIVE MAINTENANCE AGREEMENT
For
CITY OF CARMEL FIRE DEPARTMENT
01. This contract is to be a semi-annual preventive maintenance contract on the listed equipment. REAL
MECHANICAL agrees to perform preventive maintenance on said listed equipment under the agreed
upon price within 30 day of acceptance and shall continue until notice of termination is given in writing.
Under no circumstances will REAL MECHANICAL replace any equipment or upgrade equipment under
this contract.
02. This agreement covers the making of regular inspection calls during normal working hours, 8:00a.m. to
4:30 p.m. Monday through Friday.
03. Twenty-Four (24) hour emergency service will be available between inspections if necessary.
04. It is mutually agreed that this agreement covers only electrically operated units inside the equipment and
does not cover cabinetry, electrical, starters, disconnects, VFD, or plumbing work or balancing beyond
the units, or any work required because of negligence or misuse of equipment.
05. Maintenance and service work will be performed on current accounts only.
06. During the fulfillment of this agreement REAL MECHANICAL shall take all reasonable precautions to
avoid injury to persons and damage to property, and furnish a copy of insurance liability if required.
07. REAL MECHANICAL shall not be held responsible for food spoilage, loss of business, or service of the
equipment, or any damage caused by fire, flood, freezing, acts of God, acts of Government, delays
occasioned by strikes, riots, lockouts, accidents, transportation delays, or any other condition beyond
REAL MECHANICAL's control. Under no circumstances whether arising in contract, tort (including
negligence), equity or otherwise, will REAL MECHANICAL be responsible for loss of use, loss of profit,
claims of customer's tenants or client, or any special, indirect or consequential damages.
08. We reserve the right to reject any agreement if upon inspection by our service technician, equipment is
found in such condition that service will be unsatisfactory.
09. We will perform maintenance on all covered equipment on a quarterly schedule. All air filters will be
changed with a standard throw away filter.
10. REAL MECHANICAL. will not be required to move, replace, or alter any part of the structure, furniture
or equipment in performance of this agreement.
11. REAL MECHANICAL will default to its own safety policy unless the customer has a more stringent or
special requirements.
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475 Gradle Dr. Carmel, IN 46032 317.846.9299 1 fa)c 377.8485791 1 wv realmechanlcal.com
"EXHIBIT
12. Any additional or special equipment such as lifts, scaffolding, cranes, etc. needed to provide service
would be the responsibility of the customer, unless otherwise stated in this agreement or.addendums.
13. All refrigerant transactions will be tracked and recorded per the requirements of the Clean Air Act. We
will provide the owner with copies of said documentation.
14. Any material used to perform maintenance of service work will be listed in the Real Mechanical
HAZCOM manual.
15. REAL MECHANICAL will not be responsible for any.performance problems arising from design or
engineering deficiency.
16. This contract is subject to price revision to reflect increases in labor, material and other costs on any
anniversary date by written notice.
17. This contract billing is based on semi-annual installments to be arrived at by the annual total of all
locations.
18. REAL MECHANICAL retains the right at the annual contact review to exclude any equipment that is
obsolete or,beyond reasonable effort to maintain and service.
19. Venue for any legal or collection issues shall be the State of Indiana.
20. It is understood that this proposal, along with the attached equipment list, schedules and clarifications sets
forth an entire agreement.
21. Attached is the list of location with individual pricing per location, each location will be billed as a
separate entity.
Total annual contract price aggregate: $2,913.00
Total of (4) quarterly billings due per location: $728.25
By. Accepted by:
Title: Vice President Service Title:
Date: 94-08 Date:
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475 Gradle Dc I Carmel, IN 46032 1317.846.9299 1 fax 317348.5191 1 www.realmechanicalxom
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"EXHIBIT ' I "
City of Carmel Fire Department
Location List and Equipment Schedules
Fire Station NO 2 Carmel Civic Square Price per inspection $340.00
Annual price $1,360.00
Fire House (4) Split systems Quarterly
(4) Radiant tube heaters Fall/Winter
(1) Gas heater Semi-annual
Business office (5) Split Systems Quarterly
Firs Station #42 3610 W. 106th Street Price per inspection $128.75
Annual Price $515.00
(3) Spilt systems Quarterly
(2) Exhaust fans Quarterly
(2) Radiant tube heaters Fall/Winter
Fire Station #43 3245 E. ]06th Street Price per inspection $70.00
Annual Price $280.00
(3) Split systems Quarterly
(2) Reznor unit heaters Fall/Winter
(1) Gas water heater Semi-annual
Fire station #44 5032 E. Main Street Price per inspection $60.75
Annual Price $243.00
(2) Split systems Quarterly
(2) Reznor unit heaters Fall/Winter
(1) Gas water heater Semi-annual
Fire Station 446 540 W. 136th Street Price per inspection $128.75
Annual Price $515.00
(3) Split systems Quarterly
(2) Exhaust fans Quarterly
(2) Radiant heat tubes Fall/Winter
"EXHIBIT
REAL MECHANICAL, INC.
SERVICE RATES AND CHARGES
FOR
CARMEL FIRE DEPARTMENT
LABOR: 8:00am -5:00pm, Monday through Friday, holidays excepted:
Technician $74.00/hour, helper (when required) $74.00/hour
All other hours, technician $111.00/hour, helper $111.00/hour
Labor is charged from time left last job to time departed.
TRUCK: To each emergency service, a $32.00 truck charge is added to
cover our gasoline and vehicle upkeep. This charge is computed
on a per job rather than per trip basis.
PARTS: Normal trade prices, per ARH Price Directory.
TERMS: Net due in 30 days.
"EXHIBIT ?Ltk 11