Oliphant Golf Inc/Brookshire 3
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Oliphant Golf Inc. APPROVED
Brookshire Golf Course s To
Appropriation #435 -3099; P.O. #20682 Foam y.
Contract Not To Exceed $803,000.00
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES "Agreement") is hereby entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety "City and
Oliphant Golf Inc., an entity duly authorized to do business in the State of Indiana "Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and /or services (the "Goods and Services from Vendor using City
budget appropriation number 435 -3099 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Eight Hundred Three Thousand Dollars ($803,000.00) (the "Estimate
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within thirty (30) days after the date of City's receipt of Vendor's invoice detailing same, so
long as and to the extent such Goods and Services are not disputed, are in accordance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and /or quotations regarding same as were provided to Vendor by City
and /or by Vendor to and accepted by City pursuant to or as part of that certain Brookshire Golf Course Bid
Proposal Package for "Irrigation System" received by the City of Carmel Board of Public Works and Safety
on or about February 15, 2010, all of which documents are incorporated herein by reference, specifically
including the irrigation design plan presented in the bid documents and that tine Goods and Services will be
delivered in a timely, good and workmanlike manner and free from defect. Vendor acknowledges that it
knows of City's intended use and expressly warrants that the Goods and Services provided to City pursuant
to this Agreement have been selected by Vendor based upon City's stated use and are fit and sufficient for
their particular purpose.
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Oliphant Golf Inc.
Brookshire Golf Course
Appropriation #435 -3099; P.O. #20682
Contract Not To Exceed $803,000.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same "Effective
Date and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of
the essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written waming and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law andlor in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendors agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not imited to, reasonable attomey
fees) for injury, death andlor damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
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Oliphant Golf Inc.
Brookshire Golf Course
Appropriation #435-3099; P.O. #20682
Contract Not To Exceed $803,000.00
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with ail federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and /or Vietnam era veteran
status.
12. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
13. NON- ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
14. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
15. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
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Oliphant Golf Inc.
Brookshire Golf Course
Appropriation #435 -3099; P.O. #20682
Contract Not To Exceed $803,000.00
16. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such terra shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
17. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, retum receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel
One Civic Square
Carmel, Indiana 46032
ATTN: Robert Higgins
AND
Douglas C. Haney, City Attomey,
Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Oliphant Golf Inc.
8687 East Via de Ventura #318
Scottsdale, AZ 85258
Telephone: 480- 348 -9998
E -Mail:
ATTENTION: Jason Nau
Notwithstanding the above, notice of termination under paragraph 18 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
18. TERMINATION:
18.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
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Oliphant Golf Inc.
Brookshire Golf Course
Appropriation #435 -3099; P.O. #20682
Contract Not To Exceed $803,000.00
18.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
20. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
21. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 18
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2010, and
shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year,
unless otherwise agreed by the parties hereto.
22_ HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
23. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
24. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
25. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
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Oliphant Golf Inc.
Brookshire Golf Course
Appropriation #435 -3099; P.O. #20682
Contract Not To Exceed $803,000.00
26. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA OLIPHANT GOLF INC.
by and through its Board of Public
Works and Safety
By: By:
James' Brainard, Presiding Officer Authorized ature
Date: 3 -/7 fG
J A So
Printed Name
Mary Burke, Member
Date: -1 7-/V i C pa-e_s. xa
4
Title
Lori Wa Mem er FID/TIN: 41 6 ZGl SS
Date: .3 "1 I to
SSN if Sole Proprietor.
ATTEST:
Date:
liana Cordray, IA erk- Treasurer
Date: 3 7 if
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CONTRACTORS BIB FOR PUBLIC WORKS
PART
(To be completed for all bids)
(Please type or print)
Dele: 2
1. Governmental Unit (Owner;: City of Carmel, Board of Public Works and Safety
2. County: Hamilton
3. Bidder (Firm): Ol i }giant Golf Inc
Address_ 8687 7 East Via de Ventura 318
City /State: Scottsdale, AZ 85258
4. Telephone Number: 348-9996
Jae on IPfa.0
5. Agent of Bidder (if applicable):
Pursuant to notices given, the undershgned offers to furnish labor and/or material necessary to complete the
public works project of -City of Cannel Board of Public Works and Safety
(Governmental Unit) in accordance with plans and specifications prepared by
City of Carmel_ and dated NLA for the sum of
Eight Hundred Four Thousand Five Hundred Dollar 804,500
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the
notice of the letting. if alternative bids apply, the undersigned submits a proposal for each in accordance with the
notice. Any addendums attached will be specifically referenced at t applicable page..
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the Gcvemmertal Unit. If the bid is to be awarded on a unit basis,
the itemization of the units shall be shown on a separate attachment.
The Contractor and his subcontractors, ii any, shall not discriminate against or intimidate any employee, or
applicant for employment, to be employed in the performance of this contQact, with respect to any matter directly
or indirectly related to employment because of race, religion, color, sex, national origin or ancestry. Breach of this
covenant may be regarded as a material breach of the contract.
CERRTiFiCATiON OF USE OF UNITED STATES STEEL PRODUCTS
(If applicable)
I, the undersigned bidder or agent as a contractor on a public works project, understand my statutory obligation
to use steel products made in the United States. l.C. 5- 16 -8 -2.1 hereby certify that I and all subcontractors employed
by me for this project will use U.S. steel products on this project if awarded, I understand that violations hereunder
may result in forfeiture of contractual payments.
s� JC[ 57
EXHIBIT f__
RAIN BIRD
ICS CONTROL SYSTEM
VOLUNTARY ALTERNATE
FOR
BROOKSHIRE GOLF COURSE
The following alternate is being offered for the design and installation of
a Rain Bird irrigation system at Brookshire Golf Course in Carmel,
Indiana.
The following shalt remain the same, per design as submitted:
1) The piping as routed.
2) The rotor layout as proposed.
3) The switches as designed.
4) The surge protection as designed (Use model ICSD)
5) The Rain Bird Stratus II software package
The following changes would be made to the submitted design:
1) All of the Rain Bird Eagle Rotor model numbers as proposed would
change from the E series to the IC series.
2) The Rain Bird decoders (FD101, and FD102) would no longer be
required.
3) All rotors will be individual head control, (i.e. no paired rotors)
4) 2 Main Communication Cables in place of 6
a) Cable #1 to Control Holes 1 -9, 10, PG1
b) Cable #2 to Control Holes 10 -18, PG2, Practice Tee, Practice
Fairway, CG 1, CG2, and Front Entrance
"EXHIBIT 6 !9
BID PROPOSAL SUMMARY PAGE
Complete the following information and place as the cover page to your bid
packet. Insert ail documents into an envelope with project name and your
company name clearly marked on the outside. Seal the envelope:.
Company: Oliphant Golf Inc.
8687 East Via de Ventura 318
Scottsdale, AZ 85258
Project Name: Design and Installation of an Automatic Irrigation
System for Brookshire Golf Course
Date Submitted: 2/17/10
Base Bid Amount: $804, 500
Alternate 1 Bid ICI Control System
Amount: $803,000
Alternate 2 Bid
Amount:
Alternate 3 Bid
Amount:
Alternate 4 Bid
Amount:
Alternate 5 Bid
Amount:
Alternate 6 Bid
Revised 1 0/1 612 00 8 "EXHIBIT Cl/
The following list represents the list of manufacturers for materials to be
used in the construction of the irrigation system for Brookshire Golf Course
as requested in the submittals section Section 3.
1) Control System Rain Bird Stratus II Decoder
2) Rotors Rain Bird Eagle Series Rotors
3) Swing Joints f1 Rotors Rain Bird
4) Quick Couple Valves Rain Bird #5
5) Swing Joints f/ QC Valves Lasco
6) Gate Valves Nibco
7) Fittings Ductile Iron Harco Manufacturing
PVC Rubber Gasket Harco Manufacturing
8) Pipe (3" 10 Texas United
2" Cresline
9) PVC Cement and Primer Rector -Seal
10) Wire Regency Wire
11) Valve Boxes and Splice Boxes Carson
"EXHRIT
BROOKSHIRE GOLF COURSE
Material and Installation Unit Prices
The unit prices shall be utilized for the addition, or deletion of said equipment.
Description Unit Price
Installed
1" Quick Couple Valve 1A a ea.
Installed Quick Couple Valve includes: Quick Couple Valve, Swing Joint, Service
Tee, Stabilizer, and 6" Valve access box.
Model Installed Price ea.
hT q or) 5 Rotor 10 ea.
r
loo 5 Rotor 4 OO ea.
}4'r 150 Rotor 4 l p ea.
A-r 556E Rotor j O C) ea.
AT 5005 Rotor 395 ea.
o Installed Rotor includes: Rotor, Pre Fabricated Swing Joint, Service Tee, Pipe,
Decoder and Wire to assure full automatic operation of the rotor.
In -Line Surge Arrestor 116 _ea.
w/ Ground Rod.
Web -Based Control Package fp ea.
d 5 (317) 84E -7431 i J 9
(317) 846 -9980 F=AX
www.brookshiregolf.com S6
BROOKSHIRF GOLF COURSE
Material and Installation Unit Prices (cont.)
Provide unit prices as they pertain to your proposal.
Description Unit Price
Installed
10" PVC Pipe 10 /ft.
8" PVC Pipe 1.15 /ft.
6" PVC Pipe 61 /ft.
4" PVC Pipe 5,25 /ft.
3" PVC Pipe 9 5o /ft.
2.5" PVC Pipe 310 0 /ft.
2" PVC Pipe A 50 /ft.
10" Cast Iron Gate Valve 10A 5 ea.
8" Cast Iron Cate Valve SI 0 ea.
6" Cast Iron Cate Valve 61 Q ea.
4" Cast Iron Gate Valve 6 ea.
3" Cast Iron Gate Valve S$b ea.
2.5" Cast Iron Gate Valve SID b ea.
2" Brass Gate Valve 1 a.O ea.
o installed Gate Valve includes a 10" Round Valve Box
With green lid.
(317) 8416 -7431 XH
(317) 846 -9980 FAX
www.brookshiregotf.com