CC-04-19-10-02 Parks Deprt with Interlocal/AS AMENDEDSPONSOR(S): Councilors Luci Snyder and Eric Seidensticker
RESOLUTION CC- 04- 19 -10 -02
(Formerly As CC- 03- 15- 10 -01)
AS AMENDED
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA,
ENSURING COMPLIANCE WITH INTERLOCAL AGREEMENT
COMES NOW the Common Council of the City of Carmel, Indiana (the "Council and resolves
as follows:
WHEREAS, by virtue of an interlocal cooperation agreement entered into by and between the
City of Carmel, Indiana "City and. Clay Township of Hamilton County, Indiana "Township effective
January 1, 2003, and as subsequently amended (the "Interlocal Agreement the City and Township
agreed to jointly utilize the Carmel /Clay Department of Parks and Recreation "Parks Department to
provide park and recreational services to the residents of the City and the Township; and
WHEREAS, pursuant to the terms of the Interlocal Agreement, the City and the Township agreed
to administer the park and recreational needs of their respective territories through a joint board consisting
of members representing the interests of both parties (the "Parks Board and
WHEREAS, pursuant to a formula set forth in the Interlocal Agreement, the City and the
Township agreed to annually pay their respective contributions to the Parks Department budget, as the
same was prepared and submitted by the Parks Board to and approved by the City and the Township; and
WHEREAS, after making its annual contribution pursuant to the Interlocal Agreement (the "City
Contribution the City is not obligated to make any additional payments to the Parks Department for the
remainder of the fiscal year for which the Contribution was made, although both the City and the
Township must reconcile their annual payment to the Parks Department with the actual income and
expenses of the Parks Department within sixty (60) days after the end of the fiscal year for which their
payment was made; and
WHEREAS, despite the terms of the Interlocal Agreement, the Parks Department has periodically
made requests of the City for the payment of claims during a fiscal year in which it has already exhausted
funds available in the budget line item; and
WHEREAS, it is imprudent and fiscally irresponsible for the City to provide advance funding to
the Parks Department over and above funds available in the budget line item; and
Page One of Two Pages
Prepared by Douglas C. Haney, Carmel City Attorney. Amended Version A 4/19/10
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SPONSOR(S): Councilors Luci Snyder and Eric Seidensticker
WHEREAS, in 2008, the Parks Board requested funds to cover a shortfall in the Monon Center
Fund; and
WHEREAS, in Resolution CC- 12- 01- 08 -02, the Common Council of the City of Carmel voted
unanimously to approve funds to cover that shortfall; and
WHEREAS, Resolution CC- 12- 01 -08 -02 also required that the Parks Board, as a mandatory
condition of this transfer of funds, provide a detailed written report of the Monon Center's operations,
financial plan and current fiscal status to the Mayor, the Common Council, the Clerk- Treasurer, and the
Township Board on not less than a quarterly basis; and
WHEREAS, the Parks Board has failed to present such quarterly reports.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel,
Indiana, that:
Section 1. The foregoing Recitals are incorporated herein by reference.
Section 2. The Clerk Treasurer of the City of Carmel, Indiana, absent prior written Council
approval, and with the exception of personal services and utility expenses, is hereby directed not to pay
any Parks Department claim(s) that would cause any fund from which said claim(s) are paid to enter a
deficit position or any other claim requiring prior City Council approval.
Section 3. Said quarterly report must be presented to the Common Council of the City of Carmel,
Indiana, at the second regularly scheduled meeting after the end of each quarter and that said report be
presented by the President of the Parks Board as a report under the Committee Reports section of the
Council Agenda.
oteu___
SO RESOLVED by the Common Council of the City of Carmel, .Indiana, this day of
2010, by a vote of '7 ayes and 0 nays.
Resolution CC- 04- 19 -10 -02
Page Two of Three Pages
Prepared by Douglas C. Haney, Carmel City Attorney. Amended Version A 4/19/10
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Pre
Richard L. Sharp, p resident Pro Tempore
Accetturo
Ronald E. Carter
ATTEST
Diana L. Cordray, IAMC, Clerk-Treasti r
2010, at 107 aS O'clock, of} M.
ATTEST:
Diana L. Cordray, IAMC, Clerk -Tre
Resolution CC- 04- 19 -10 -02
Page Three of Three Pages
SPONSOR(S): Councilors Luci Snyder and Eric Seidensticker
COMMON COUNCIL FOR THE CITY OF CARMEL
Kevin Rider
W. Eric Seiden
uci a s er
Presented by me to the Mayor of the City of Carmel, Indiana, this QC' day of
2010, at 9: OS O'clock, 4 M.
Diana L. Cordray, IAMC, Clerk asurer
Approved by me, the Mayor of the City of Carmel, Indiana, this a0 day of alc„_a_A
es Brainard, Mayor
Prepared by Douglas C. Haney, Carmel City Attorney. Amended Version A 4/19/10
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