DLZ/Engr CalValci4:1 osi o s i a /5'
DLZ APPROVE/ M TO
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384 FORM BY; C�'=
Contract Not To Exceed $117,000.00
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES "Agreement is hereby made and
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works
and Safety (hereinafter "City and DLZ (hereinafter "Professional
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property,
personnel, public works and infrastructure; and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing
responsibilities; and
WHEREAS, Professional is experienced in providing and desires to provide to City the
professional services "Services referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, City and Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2. SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in
attached Exhibit A, incorporated herein by this reference.
2.2 Professional understands and agrees that City may, from time to time, request Professional to
provide additional or modified Services to City. When City desires additional Services from
Professional, the City shall notify Professional of such additional Services desired, as well as the
time frame in which same are to be provided. Only after City has approved Professional's time
and cost estimate for the provision of such additional Services, has encumbered sufficient monies
to pay for same, and has authorized Professional, in writing, to provide such additional Services,
shall such Services be provided by Professional to City. A copy of the City's authorization
documents for the purchase of additional Services shall be numbered and attached hereto in the
order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
RAE Bass \My Documents\Professional Se viceAENGMEERMG\2010\DLZ Professional Savic. FORM Rev 2009.doc:4/8/4010 9 :08 AM]
DLZ
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384
Contract Not To Exceed $117,000.00
SECTION 3. CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the
Services requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all
data so provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required
for Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 202 -R401
211 -R509 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all
matters regarding the Services.
SECTION 4. PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any
applicable time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and
lawful standards as accepted in the industry.
SECTION 5. COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be
no more than One Hundred Seventeen Thousand Dollars ($117,000.00) (the "Estimate
Professional shall submit an invoice to City no more than once every thirty (30) days for Services
provided City during the time period encompassed by such invoice. Invoices shall be submitted on
a form containing the same information as that contained on the Professional Services Invoice
attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for
all undisputed Services rendered and stated on such invoice within sixty (60) days from the date of
City's receipt of same, or be subject to a late charge of one percent (1 of such unpaid and
undisputed invoice amount for each month same remains unpaid.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to
exceed the Estimate, without City's prior written consent.
]Z\E Bass \My Doconians\Professional Savices\ENGINEERING\2010\DLZ Professional Services FORM Rev 2009.doc.4 1SI2110 9.08 AM]
DLZ
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384
Contract Not To Exceed $117,000.00
SECTION 6. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31,
2010, and shall, on the first day of each January thereafter, automatically renew for a period of one
(1) calendar year, unless otherwise agreed by the parties hereto.
SECTION 7. MISCELLANEOUS
7.1 Termination.
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City or Professional, without cause, upon thirty (30) days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be
terminated by City, for cause, immediately upon Professional's receipt of City's "Notice
To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete
compensation hereunder, Professional shall be paid for all such Services rendered and
expenses incurred as of the date of termination that are not in dispute, except that such
payment amount shall not exceed the Estimate. Disputed compensation amounts shall be
resolved as allowed by law.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners and successors in
interest are bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give rights or benefits to anyone other than the
parties hereto.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Professional nor any of its agents, employees or contractors are City employees. Professional shall
have the sole responsibility to pay to or for its agents, employees and contractors all statutory,
contractual and other benefits and /or obligations as they become due. Professional hereby warrants
and indemnifies City for and from any and all costs, fees, expenses and /or damages incurred by
City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor
of Professional regarding or related to the subject matter of this Agreement. This indemnification
obligation shall survive the termination of this Agreement.
[Z:\E Bass\My Docummis\Professional Services\ ENGINEERING\2010\DLZ Professional Services FORM Rev 2009. doe 4/8/2010 9 :08 AM]
DLZ
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384
Contract Not To Exceed $117,000.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of
Indiana such insurance as is necessary for the protection of City and Professional from all claims
under workers' compensation, occupational disease and /or unemployment compensation acts,
because of errors and omissions, because of bodily injury, including, but not limited to, the
personal injury, sickness, disease, or death of any of Professional's employees, agents or
contractors and /or because of any injury to or destruction of property, including, but not limited to,
any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set
forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30)
days' prior written notice to City.
7.6 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event
such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing,
City shall have the right to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions
of this Agreement, including Professional's warranties; (b) fails to perform the Services as
specified; (c) fails to make progress so as to endanger timely and proper completion of the
Services and does not correct such failure or breach within five (5) business days after receipt of
notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition
for receivership, makes a general assignment for the benefit of creditors or dissolves, each such
event constituting an event of default hereunder, City shall have the right to terminate all or any
part of this Agreement, without liability to Professional and to exercise any other rights or
remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of
which being hereby incorporated herein by this reference, to keep all of Professionals' required
professional licenses and certifications valid and current, and to indemnify and hold harmless City
from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from
any failure by Professional to do so. This indemnification obligation shall survive the termination
of this Agreement.
[Z \E Bass My Documents\Profesgona1 Swica\ENGINEERING\2010\DLZ Professional Swices FORM Rev 2009.doc:4 /84110 9 :08 AM]
DLZ
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384
Contract Not To Exceed $117,000.00
7.9 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees and
agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all
damages, costs, expenses and attorney fees arising out of any errors, omissions, intentional
misconduct, or negligent acts of Professional and /or any of its employees, agents or contractors in
the performance of this Agreement. This indemnification obligation shall survive the termination
of this Agreement.
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall
comply with all existing and future laws prohibiting discrimination against any employee,
applicant for employment and /or other person in the subcontracting of work and /or in the
performance of any Services contemplated by this Agreement with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to employment,
subcontracting or work performance hereunder because of race, religion, color, sex, handicap,
national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
7.11 Severability.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of
competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement
that can operate independently of same shall continue in full force and effect.
7.12 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this
Agreement shall be written and either hand delivered or sent by prepaid U.S. certified mail, return
receipt requested, addressed to the parties as follows:
CITY:
City of Carmel Douglas C. Haney
Department of Administration Carmel City Attorney
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
ATTENTION:
PROFESSIONAL:
DLZ
36 South Pennsylvania Street, Suite 360
Indianapolis, Indiana 46204
ATTENTION: Mark C. Jacob
[z AE. Bass\My Documents Professional Services \ENGINEERING\2010\DLZ Professional Services FORM Rev 2009 doe: 4/8/5110 9 :08 AM]
DLZ
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384
Contract Not To Exceed $117,000.00
Notwithstanding the above, City may orally provide to Professional any notice required or
permitted by this Agreement, provided that such notice shall also then be sent as required by this
paragraph within ten (10) business days from the date of such oral notice.
7.13 Effective Date.
The effective date "Effective Date of this Agreement shall be the date on which the last of the
parties hereto executes same.
7.14 Governing Law; Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the
City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they
waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in
Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has
jurisdiction over same.
7.15 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and /or
remedies hereunder or under law shall not operate to waive any such rights and /or remedies nor in
any way affect the rights of such party to require such performance at any time thereafter.
7.16 Non Assignment.
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder
without City's prior written consent.
7.17 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the
subject matter hereof, and no prior agreement, understanding or representation pertaining to such
subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement
may be amended, added to or subtracted from except by an agreement in writing signed by both
parties hereto and /or their respective successors in interest. To the extent any provision contained
in this Agreement conflicts with any provision contained in any exhibit attached hereto, the
provision contained in this Agreement shall prevail.
7.18 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that
any person or entity executing this Agreement on behalf of such party has the authority to bind
such party or the party which they represent, as the case may be.
[Z:IE Bass\My Documents\Professional S ,ces\ENGINEERING12010\DLZ Professional Sevica FORM Rev 2009.doc:4/8/610 9 :08 AMJ
DLZ
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384
Contract Not To Exceed $117,000.00
7.19 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.20 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an
opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and
enter into same freely, voluntarily, and without any duress, undue influence or coercion.
7.21 Copyright.
City acknowledges that various materials which may be used and /or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position
questionnaire, compensation and classification plan and reports are copyrighted. City agrees that
all ownership rights and copyrights thereto lie with Professional, and City will use them solely for
and on behalf of its own operations. City agrees that it will take appropriate action with its
employees to satisfy its obligations with respect to use, copying, protection and security of
Professional's property.
7.22 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in
performing the services under this agreement. Such personnel shall not be employees of or have
any contractual relationship with City. All of the services required hereunder will be performed
by Professional or under his supervision and all personnel engaged in the work shall be fully
qualified to perform such services.
7.23 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this agreement. City shall
have free access at all proper times to such records and the right to examine and audit the same
and to make transcripts there from, and to inspect all program data, documents, proceedings and
activities.
7.24 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a
sound economical and efficient manner, in accordance with the provisions thereof and all
applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate
to ensure that the work involved is properly coordinated with related work being carried on within
City's organization.
[Z.\E Bass\My Documents\Professional Bermes \ENGINEERING\2010\DLZ Professional Services FORM Rev 2009.doc:4/8/77110 9:08 AM]
DLZ
Engineering Department 2010
Appropriation 202 -R401- $106,613.96 211 -R509- $10,386.04; P.O. #21384
Contract Not To Exceed $117,000.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA DLZ 12
by and through its Board of Public
Works and Safety
BY: BY:
�L �LAt
I
J. fes Brainard, P,�sidin Officer Authorized S
Date: S j 41.'d Printed Name:
Mary A n Burke, Member Title: 1 4 l Jd' (0/
Date:
HD/TIN: 31- 1 441 113
Lori S> on, Member SSN if Sole Proprietor:
Date: 5-1 1 Date: ##Pf 11- J4 2-ojo
ATTEST.
a Cordray,IAM k- Treasurer
e
Tan
Date: /6
IZ: \F. 'lass \M y Document, \Profe*i ,I Services \ENGINEERING \2(110 \UL% P: ufeas∎onal Sm mrs FORM Rev 2009,dorME /8110 9:09 AM)
f r7L7 r f 1 r r '7' ir1014.11 it
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EXHIBIT A
SCOPE AND FEE PROPOSAL
TRAFFIC DATA UPDATES
AND
ROUNDABOUT BEFORE AFTER SAFETY EVALUATIONS
October 2009
Cole Associates Incorporated, doing business as DLZ Indiana, LLC (DLZ), appreciates the opportunity
to provide with this Proposal. We are certain the City of Carmel (City) will be pleased with our services
and with our traffic engineering expertise. This proposal entails a bi- annual update of traffic data for the
City's roadways and intersections starting with the year 2010. hi addition, the proposal also entails
conducting before and after safety evaluations for the roundabout intersections within the City limits.
PROJECT DESCRIPTION
The City of Carmel is one of Indiana's fastest growing areas. In light of this growth and in order
to keep the City's infrastructure updated to meet this growing demand, the City has undertaken
several initiatives to improve the traffic conditions along its roadway network. One such
initiative was to study the City's growing traffic conditions. DLZ conducted a study in the year
2008 titled "Traffic Congestion and Safety Study" (Previous Study) that included capacity and
safety evaluations for over 100 signalized, stop controlled and roundabout intersections
throughout the City. The purpose of this proposal is to continue to update the traffic data
presented in the Previous Study on a bi- annual basis and also to perform before and after safety
comparison for the roundabout intersections that have been in operation for at least 3 years. This
time frame is chosen so an adequate sample size of the crash history could be obtained for the
roundabout intersections.
II. PROJECT NEED AND PURPOSE
The City currently does not have any procedure in place to update or keep an inventory of the
traffic data for the City's roadways or intersections. Due to the rapid growth and major
transportation projects (such as Keystone Avenue and potential US 31 Reconstruction), it is
prudent for the City to keep an update inventory of traffic data to stay abreast of the
transportation infrastructure needs. Furthermore, the updated traffic data would also be vital for
prioritizing the City's roadway projects and to determine the traffic growth in the area. This is
also critical for the Federal funding requests that are desired for the transportation project. As a
part of the Previous Study, a GIS database was prepared for the traffic data which is now linked
to the City's master GIS system. The intent of this GIS database was to have a system in place to
keep a record of the traffic data along the City's roadways and intersections. The bi- annual
updates to the traffic data will also be assembled in the GIS formats for an easy link to the City's
master GIS, in order to keep a comprehensive and updated data inventory.
The second component of the Project is to perform before and after safety studies for the
October 2009 2'
Traffic Data Updates And Roundabout Before After Safety Studies
City of Carmel, Indiana
Page 2 of 13
roundabout intersections. The purpose of these studies is to demonstrate the safety benefit of the
roundabouts in the City and to develop safety statistics. The result of these studies will be
beneficial for Federal funding requests (CMAQ, TIP, etc), demonstrating the project benefits.
Instead of relying on the national averages, the City would have its own statistics of the safety
records. This is vital for roundabout safety performance data due to different demographics and
driver behavior in different parts of the country. Furthermore, the results of this study will boost
the City's image of providing environment friendly, context sensitive and safer transportation
infrastructure.
III. SCOPE OF SERVICES
A. Traffic Data Updates
DLZ will perform traffic data collection for the intersections and roadway segments, as stated
below. The schedule of these data collection activities will be dependent upon the on -going
construction projects at the time. DLZ will coordinate with the City prior to conducting the data
collection. The traffic data will be updated bi- annually, starting with the year 2010 and until
the City directs DLZ to cease the activities.
The traffic data along Meridian Street (US 31) corridor is not included in this scope since US 31
is under INDOT's jurisdiction.
Intersections:
Morning (AM) and evening (PM) peak hour intersection turning movement counts will be
collected at the intersections listed below for this scope of services. This data will be collected
from 7 AM to 9 AM and from 4 PM to 6 PM. In addition, afternoon peak counts will also be
conducted from 11 am to 1 pm for the signalized intersections along Range Line Road between
116 Street and Main Street, the main north /south downtown strip.
The data collection will be carried out for the intersections included in the Previous Study along
with additional intersection to cover all primary intersections in the City. The intersections in
bold represent the signalized intersections that will also be counted for the afternoon peak period
along Range Line Road, as stated above:
1. 96` College
2. 96 St Westfield
3. 96` Westfield
4. 96` Haverstick
5. 9 6 `h Keystone
6. 99` Keystone
7. 99 Westfield
8. 99 Haverstick
9. 103 Illinois
October 2009
Traffic Data Updates And Roundabout Before After Safety Studies -3 t \3
City of Carmel, Indiana
Page 3of13
10. 106 Spring Mill
11. 106 Illinois
12. 106 Keystone
13. 106 Westfield
14. 106 College
15. 111 Pennsylvania
16. 111 Illinois
17. 111 Spring Mill
18. 111 College
19. 111 Westfield
20. 116 Range Line/Westfield
21. 116 AAA Way
22. 116 Keystone
23. 116 Spring Mill
24. 116 Illinois
25. 116 Pennsylvania
26. 122 Pennsylvania
27. 122 Congressional Blvd.
28. 122" Carmel Drive
29. 122 Guilford
30. 126 /City Center Drive Range Line
31. 126 Keystone
32. 131 Spring Mill
33. 131 W. 126 /Meridian Corners Boulevard
34. 131 Pennsylvania
35. 131 Guilford
36. 131 Keystone
37. 136 Keystone
38. 136 Spring Mill
39. 141 Spring Mill
40. 146 Spring Mill
41. 146 Oak Ridge
42. 146 Rohrer Rd
43. 146 Clay Terrace Blvd
44. Guilford Carmel Drive
45. Range Line Carmel Drive
46. Range Line Shoshone Drive
47. Range Line Main Street
48. Range Line Gradle Drive Street
49. Range Line Executive Drive
50. Range Line Medical Drive
51. AAA Way Carmel Drive
52. Pennsylvania Carmel Drive
53. College Pennsylvania Parkway
C`°;°i 1 -�j S r i Pt (n
October 2009 1,
Traffic Data Updates And Roundabout Before After Safety Studies
City of Carmel, Indiana
Page 4 of 13
54. College Pennsylvania Street
55. Carmel Drive Keystone
56. Carmel Drive 3 Avenue
57. City Center Drive 3 Avenue
58. Illinois Spring Mill
59. West Dolan Way
60. Congressional Blvd. Pennsylvania
61. Congressional Blvd. College
62. Illinois and W. 126 /Hamilton Crossing
63. 96 Mayflower Park
64. 96 Michigan
65. 96 Ditch
66. 96 Gray
67. 96 Hazel Dell
68. 106 Towne
69. 106 Hazel Dell
70. 106 Commerce Drive
71. 106 Shelbome
72. 106 US 421
73. 106 Gray
74. 106 Ditch
75. 106 Haverstick
76. 116 West
77. 116 Towne
78. 116 Hoover Road
79. 116 Ditch
80. 116 Haverstick
81. 116 Gray
82. 116 Hazel Dell
83. 116 River Road
84. 121" West
85. 126 Hazel Dell
86. 126 Gray
87. 126th Carmel Drive
88. 131" West
89. 131" Gray
90. 131" Hazel Dell
91. 131' River Road
92. 136 Gray
93. 136 Ditch
94. 136 Carey
95. 141" West
96. 141" Ditch
97. 146 Shelbome
October 2009
Traffic Data Updates And Roundabout Before After Safety Studies tjt`?j
City of Carmel, Indiana
Page 5 of 13
98. 146 Autumn Wood Drive
99. 146 Towne
100.146 Ditch
101. 146 Lowes Way
102. 146 Carey
103.146 Gray
104. 146 Hazel Dell
105. 146 Cherry Tree Road
106. 146 River Road
107. Cherry Creek Blvd. Hazel Dell Pkwy
108.116` College
109.116 S Guilford
In addition, below is the list of intersections that are were not included in the Previous Study,
however, the traffic data will be collected at these locations for the purposes of keeping an
updated traffic data inventory for the City:
1. 96` Augusta Drive
2. 96 Shelborne
3. 96 Towne
4. 96` Spring Mill
5. 96` Priority Way
6. 96 Aronson
7. 99 Mayflower
8. 103 Pennsylvania
9. 106 Pennsylvania
10. 106 Ditch Road
11. 116` Shelborne
12. 116 Clay Center Road
13. 121 Shelborne
14. 122 3 Avenue
15. 126 Shelborne
16. 126 Towne
17. 126 River Road
18. 130 Shelborne
19. 131 Towne
20. 131 Ditch
21. 131 Clay Center Road
22. 136 Towne
23. 136 Oak Ridge Road
24. 136 Range Line Road
25. 141 Towne
26. Shelborne Dolan Way
27. Oak Ridge Adios Pass
October 2009
Traffic Data Updates And Roundabout Before After Safety Studies
City of Carmel, Indiana LP
Page 6 of 13
28. Oak Ridge Bennett
29. Towne Glebe
30. Spring Mill Dorset Boulevard
31. Range Line Nappanee
32. 126 West Road
33. Shelborne 141 Street
34. Towne Finchley Road
35. 131 Broad Street
36. Clay Center Drive 116 Street
37. 111 College
38. Old Meridian Street Pennsylvania Street
39. Old Meridian Street 126 Street
40. Old Meridian Street Main Street
41. Old Meridian Street Guilford
42. Old Meridian Street Grande
43. Pennsylvania Street City Center Drive
44. Main Street 4 Avenue SW
45. Two (2) existing roundabout intersections along Clay Terrace Boulevard between 146 Street
and Meridian Street (US 31) Saturday afternoon and PM counts will be conducted as well
for these locations.
46. Cherry Creek Boulevard Cherry Tree Road
47. Cherry Creek Boulevard Community Drive
48. Hazel Dell Parkwa' Cherry Creek Boulevard
49. River Road 126 Street
50. River Road 122" Parkway
Roadway Segments:
Continuous 48 -hour machine counts shall be conducted for various roadway segments. These
counts will be conducted to determine the Average Annual Daily Traffic (AADT) volumes.
These 48 -hour counts will be conducted during weekdays (Tuesday thru Thursday).
These counts shall be conducted along the following roadway segments that were included in the
Previous Study:
1. 96 Street between Spring Mill and Meridian
2. 96 Street between Meridian and College
3. 96 Street between College and Westfield
4. 96 Street between Westfield and Keystone
5. 106 Street between Spring Mill and Illinois
6. 106 Street between Pennsylvania and College
7. 106 Street between College and Westfield
8. 106 Street between Westfield and Keystone
October 2009
Traffic Data Updates And Roundabout Before After Safety Studies
City of Carmel, Indiana
Page 7 of 13
9. 111 Street between Pennsylvania and College
10. 111 Street between College and Westfield
11. 116 Street between Spring Mill and Illinois
12. 116 Street between Pennsylvania and College
13. 116 Street between College and Westfield
14. 116 Street between Westfield and Keystone
15. 122 between Pennsylvania and Carmel Drive
16. City Center Drive between Guilford and Range Line
17. 126 Street between Range Line and Keystone
18. 131 Street between Spring Mill and Carmel Drive
19. 131 Street between Pennsylvania and Guilford
20. 131 Street between Guilford and Range Line
21. 131 Street between Range Line and Keystone
22. 136 Street between Spring Mill and Oak Ridge
23. 136 Street between Meridian and Range Line
24. 136 Street between Range Line and Keystone
25. 146 Street between Spring Mill and Oak Ridge
26. 146 Street between Oak Ridge and Clay Terrace Boulevard
27. Carmel Drive between Keystone and Range Line
28. Carmel Drive between Range Line and City Center
29. Carmel Drive between City Center and Meridian
The raw data collected for the above roadway segments will be converted to AADT data upon
application of the appropriate axle and seasonal adjustment factors. These factors will be
obtained from the INDOT's 2007 Adjustment Factors (or more recent as available from INDOT)
for the appropriate roadway classifications and applied according to the field collected data for
computing AADTs.
Due to the magnitude of the traffic data, all of the aforementioned data will be transmitted to the
City electronically on a CD in *.pdf format. Only raw data will be transmitted, except when
roadway segment AADT computation is required, which will be provided by DLZ.
B. GIS External Database For Traffic Data
The City currently has an operational GIS that is used by various City departments. The traffic
data presented in the Previous Study was also linked to the City's master GIS. The intent of this
task is to assist the City in keeping an updated inventory of various traffic related information
gathered as a result of this scope of services. As the data collection activities are completed,
DLZ will prepare external databases of the turning movement counts and 24 -hour traffic counts
collected in the preceding tasks stated in this scope of services. Both the turning movement and
AADT data will be stored in *.pdf and Excel formats, respectively. DLZ will follow the same
delivery format and submittal criteria as presented at the time of the Previous Study in
consultation with the City's GIS staff. The GIS database files will be transmitted bi- annually to
the City, along with the updated traffic data.
Cff f p� r j q
October 2009 55 \1,..�
Traffic Data Updates And Roundabout Before After Safety Studies
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C. Roundabout Before /After Safety Evaluations
The purpose of conducting these before and after safety evaluations is identify the safety benefits
of converting signalized or stop controlled intersection into roundabout intersections in the City.
The study will demonstrate the safety benefits of roundabout conversions, results of which could
then be utilized to bolster the City's decision of new roundabout construction, both for federal
funding purposes and for public presentation. The primary advantage of conducting these
studies is the use of actual City data as opposed to relying on national averages for these types of
safety evaluations /benefits.
The existing roundabouts that will be evaluated for this task include the roundabouts studied in
the Previous Study for roundabout crash rate determination along with some additional
roundabout locations that have been in operation for at least last 3 years (constructed through the
year 2006). The roundabouts along Hazel Dell Parkway at 126 Street and 131 Street are
excluded from this scope, since these two locations have known deficiencies that are currently in
the process of being fixed by the City. Furthermore, the two (2) along Clay Terrace Boulevard
will be evaluated under this task since there is no "before" data for these two roundabout. These
two roundabouts were built on an entirely new Clay Terrace Boulevard. Lastly, 103 Illinois
Street intersection is excluded since this does not constitute a modern roundabout but instead is a
traffic circle.
DLZ will obtain the "before" condition traffic data for the intersections studied under this task
from the City, as available. This is to compare /verify the traffic data changes (if any) between
the before and after condition for the purposes of conducting the analysis. Most recent 3 years of
crash data will be obtained for the study purposes. The data will be obtained from the ARIES
crash record database and each intersection will be evaluated for crashes occurred within 500
feet of each approach. Due to the potential magnitude of the crash data, Hamilton county GIS
will be utilized, as needed, to sort the crash data for this purpose.
The before and after safety analysis is broken down in two groups, constituting existing and
future roundabout intersections:
Group I: This will be done for the signalized or stop controlled intersections that have been
converted to roundabouts (constructed through the year 2006). Actual crash data for the before
and after period (3 years) will be evaluated in this phase to quantify the actual safety benefits
achieved.
The following intersections (from the Previous Study) will be evaluated for before /after safety
performance. The year in parenthesis indicates the year of construction for each roundabout, as
obtained previously from the City:
1. 106 Spring Mill (2006)
October 2009
Traffic Data Updates And Roundabout Before After Safety Studies
City of Carmel, Indiana
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2. 96 Westfield (2005)
3. 116 Spring Mill (2005)
4. 116 Illinois (2005)
5. 116 Ditch (2004)
6. 106 Gray (2000)
7. 131' Spring Mill (2006)
8. 131 W.126th St /Meridian Corners (2005)
9. 96 Ditch (2003)
10. 131 River Road (1997)
11. 136th Spring Mill (2005)
12. 136 Ditch (2005)
13. 141" Ditch (2005)
14. 141" Spring Mill (2005)
15. Illinois W. 126th /Hamilton Crossing St (2006)
16. Oak Ridge Road Adios Pass (2004)
17. Oak Ridge Road Bennett Road (2004)
18. Towne Rd. Glebe (2006)
19. Clay Terrace Boulevard North Roundabout
20. Clay Terrace Boulevard South Roundabout
21. 126 Street Hazel Dell Parkway
22. 131" Street Hazel Dell Parkway
Group 11: This will be done for the signalized or stop controlled intersections that have not been
converted to roundabouts or the locations that have been converted to roundabout intersections
after the year 2006. Under this phase, the crash analyses for the "before" period would be based
on the actual crash history while the "after" period would be based on the estimated safety
benefits of converting those locations to a roundabout intersection. This analysis of the estimated
benefits will be conducted utilizing the Empirical Bayes procedures stated in the NCHRP Report
572, "Roundabouts in United States Actual crash data for the "before" period (3 years) will be
evaluated in this phase.
The following intersections will be evaluated for before /after safety performance. The year in
parenthesis indicates the year of construction (or anticipated construction) for each roundabout,
as obtained previously from the City. These intersections include the currently slated as well as
those listed on the City's Thoroughfare Plan (dated October 21, 2006) for roundabout
conversion:
1. 4 Avenue SW Main Street (2007)
2. 96 Spring Mill Road (2007)
3. 116 Shelborne Road (2007)
4. 126 Towne Road (2007)
5. Old Meridian 131" Street (2007)
6. 136 Oak Ridge Road (2007)
7. Pennsylvania Street 103 (2007)
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Traffic Data Updates And Roundabout Before After Safety Studies kD `\3
City of Carmel, Indiana
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8. Old Meridian Pennsylvania Street (2007)
9. Old Meridian Guilford Road (2007)
10. Old Meridian Grande Road (2007)
11. Pennsylvania Street 106 (2007)
12. 116 Clay Center Road (2008)
13. 136 Range Line Rd. (2008)
14. 131 Towne Road (2008)
15. 131" Ditch Road (2008)
16. 131" Clay Center Road (2008)
17. 121 Shelborne Rd. (2009)
18. 126 Shelborne Rd. (2009)
19. 131 Shelborne Rd. (2009)
20. College 111 Street (2009)
21. 136 Towne Road (2008)
22. 141 Towne Road (2008)
23. Illinois Street 111 (2009)
24. 106 Ditch Road (2009)
25. Cherry Creek Boulevard Community Drive (2009)
26. Hazel Dell Parkway Cherry Creek Boulevard (2009)
27. Hazel Dell Parkway 106 Street (2010)
28. Pennsylvania Street 131" Street (2010)
29. Gray Road 136 Street (2010)
30. Illinois Street 106 Street (2010)
31. 96 Towne Road (2010)
32. 96 Shelborne Rd. (2010)
33. 106 Shelborne Rd. (2010)
34. Pennsylvania Street City Center Drive (2010)
35. 96 Haverstick Road (2011)
36. 96 Priority Way (2011)
37. 96 Aronson (2011)
38. River Road 126 (future roundabout per Thoroughfare Plan)
39. River Road 122 Street (future roundabout per Thoroughfare Plan)
40. Towne Road Finchley Road (future roundabout per Thoroughfare Plan)
41. 141 Street Shelborne (future roundabout per Thoroughfare Plan)
42. Spring Mill Road Dorset (future roundabout per Thoroughfare Plan)
43. Spring Mill Road Illinois (future roundabout per Thoroughfare Plan)
44. 106 Westfield (future roundabout per Thoroughfare Plan)
45. 111 Westfield (future roundabout per Thoroughfare Plan)
46. 136 Carey Road (future roundabout per Thoroughfare Plan)
47. Gray Road 116 Street (future roundabout per Thoroughfare Plan)
48. Gray Road 126 Street (future roundabout per Thoroughfare Plan)
49. Gray Road 131 Street (future roundabout per Thoroughfare Plan)
50. 96 Haverstick (future roundabout per Thoroughfare Plan)
51. Pennsylvania 111 Street (future roundabout per Thoroughfare Plan)
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Traffic Data Updates And Roundabout Before After Safety Studies 1
City of Carmel, Indiana
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52. Pennsylvania 116 Street (future roundabout per Thoroughfare Plan)
53. Pennsylvania College (future roundabout per Thoroughfare Plan)
54. Pennsylvania 122 Street (future roundabout per Thoroughfare Plan)
Upon completion of the review and analyses of crash records, DLZ will prepare one brief report
(in the form of a letter) summarizing the before and after crash data comparison and findings for
each intersection.
D. Meetings
DLZ will attend up to three (3) meetings with the City in Carmel, Indiana for every approved bi-
annual period at the City's discretion and at no cost to the City. Any meeting in addition to these
three will be billed at a rate of $1000.00 per meeting. Public meetings or meetings with any other
agency or entity except for the City of Carmel are not included in this scope of services.
V. ADDITIONAL SERVICES
The following additional services, not included in the above scope of services, can be provided
as desired or necessary. No additional services will be performed without prior approval,
agreement on fees and a Notice to Proceed (NTP) by the City.
Attendance at and /or preparation for public meetings.
Analysis of land use or development scenarios and trip generations.
Analysis of parking issues, if any.
Surveying services.
to Roadway and /or Traffic Signal design.
Capacity analyses
Scope of work and fees for additional services will be submitted to the City and agreed upon
before commencing any such additional work.
VI. SCHEDULE OF SERVICES
DLZ proposes to initiate the Scope of Services outlined above upon receiving a written NTP.
The traffic counts pursuant to the aforementioned services will be conducted during the school
days and will be coordinated with the City so that the same are not conducted during
construction activities. DLZ anticipates collecting these traffic counts in the Spring and Fall of
the year 2010 and submitting the data to the City within 12 months of the NTP.
The before and after studies (as stated in the Task C above) will be submitted to the City within
12 months of the NTP.
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Traffic Data Updates And Roundabout Before After Safety Studies
City of Carmel, Indiana Z \\3
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VII. FEE FOR SERVICES
In consideration for the above, DLZ Indiana, LLC will be compensated a Lump Sum fee of
$279,990.00 plus a budget of $16,610.00 for reimbursable expenses such as mileage,
reproduction, counting equipment, ARIES crash database access, etc. for a total fee of
$296,600.00. The fees for the traffic data and GIS are for the bi- annual update to be conducted
in the year 2010. A breakdown of the fees is shown in the tables below:
TASKS FEE
Task A: Traffic Data Update
153 Intersections (AM PM) 6 Intersections (Noon) $150,500.00
48 -hour Machine Counts 29 Roadway Segments $21,500.00
(Task B: GIS Database $10,115.00
;Task C: Before After Safety Evaluations
Group I (for actual benefits achieved) 22 intersections $39,290.00
Group II (for estimated benefits achieved) 54 Intersections $58,585.00
iReimbursable Expenses $16,610.00
TOTAL FEE $296,600.00
If the City desires additional traffic counts or before /after safety studies for the intersections not
stated in the aforementioned scope of services, DLZ will be compensated on a Lump Sum Basis
for each additional intersection as follows:
LUMP SUM FEES PER LOCATION (Includes Expenses)
Signal or Stop Controlled Intersection Peak Hour (AM PM) Traffic Counts $1,000.00
Roundabout Intersection Peak Hour (AM PM) Traffic Counts $1,900.00
48 -hr Roadway Segment Counts for AADT Data $1,000.00
Intersection Before After Safety Study $3,000.00
In addition, the City may request DLZ to perform intersection capacity analyses (not included in
the afore mentioned Scope of Services) for select locations, as deemed necessary by the City.
DLZ will be compensated on a Lump Sum Basis for each intersection as follows:
Intersection Capacity Analyses: AM PM Peak Hour $1,100.00 (Lump Sum) per
intersection per analysis year. This task excludes traffic data collection or growth rate
determination.
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Traffic Data Updates And Roundabout Before After Safety Studies
City of Carmel, Indiana
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The aforementioned fees are applicable through the end of year 2010. After 2010, DLZ may
require an adjustment of the fees to account for inflation factors, subject to the City's approval.
DLZ will request a NTP from the City at such time (referring to this Scope of Services) for the
subsequent bi- annual updates for the services stated in this Scope.
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MEMORANDUM
Date: March 19, 2010
To: Katie Neville
Office Administrator
City of Carmel Engineering Dept.
From: Haseeb A. Ghumman, PE. PTOE
Subject: Additional Services 13 (PO 21384) dated January 05, 2010
Pursuant to your request via e -mail dated March 18, 2010, this memorandum serves as a
clarification on the scope of the DLZ's services covered under the subject Purchase Order (PO).
Based on the DLZ's scope of services dated, October 2009 (Scope), Task A Traffic Data
Update included two sub -tasks as follows:
1. Intersection data collection (total of 160 intersections for a fee of $150,500.00)
2. Roadway segment data collection (total of 29 segments for a fee of $21,500.00)
In addition, the Scope also indicated Direct Expenses (counting equipment, reproduction, crash
reports, mileage, etc) in the amount of $16,610.00, covering all of the Tasks stated in the Scope.
The subject PO authorized $117,000.00 which allows DLZ to collect data for a maximum of 120
intersections only, as described below:
PER SCOPE SERVICES COVERED UNDER THE
AUTHORIZED PO
Fee for 160 Intersections Fee per Fee for 120 Direct Expenses
(Excluding Expenses) Intersection intersections
$150,500.00 $940.00 $113,000.00 $4000.00
Based on the afore mentioned description, the subject PO only covers part of the Task A services
from the Scope. We trust that this clarifies your concern on the subject matter. Should you
require additional information, please feel free to contact me and we will gladly furnish
additional details that you may require.
Thank you.
cc. Mike McBride, PE City of Cannel
File
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