CrossRoad Engineers/Engr/Additional Services/$71,000 hv\ (46A Si o 0.03
CrossRoad Engineers
Fnuineeiing Department 2010 APPROVED. AS 0
Appropriation #2009 Road Bond; P.O. #21806 FORM ay
Contract Not To Exceed $71,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT by and between the City of Carmel
and CrossRoad Engineers (the "Vendor"), shall amend the following terms of the agreement Southwest
ClayTownship Drainage Area Projects Design Proposal; Level One Projects (the "Agreement (Contract
#030310.03 and P.O. #21806)
All other previously agreed upon terms, to and including, Notices, Indemnifications and Warranties shall
remain the same as set forth in the Agreement.
The Additional Services shall be provided by Vendor consistent with the Scope of Work attached as Exhibit
"A
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS
by and through its Board of Public
Works and Safety
By: By:
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4/Ad L �1.
J;/es :rainard, Presi.in
g horiied Signature
Date:
yl�a hheA( f. C(ArleS
MIWW, Printed Name
Mary A BurkeiMe ber
Date: b 5� W� 3
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Lori S. ats Title
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ember FIDITIN: P l+
Date: c:/a /i o
SSN if Sole Proprietor:
ATT T: O
V I Date:
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Diana Cordray, IAMC, Clerareasurer
Date: -Z -/D
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May 18, 2010
CITY" ARMEL
Mr. Chip Charles, P.E. JAMES BRAINARD, MAYOR
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #5, P.O. #21806
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #5— Southwest Clay Township Drainage Area Projects
Design Proposal; Level One Projects
See "Attachment A" Not to Exceed: $71,000.00
Per our contract procedural requirements, l hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
Reviewed and approved by:
S. Engelkin
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317. 571.2441 FAx 317.571.2439
EMAIL engineering @carmel.in.gov
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May 12, 2010 w 4-` ma
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Mr. Gary Duncan, P.E. �i
City of Carmel Assistant Engineer
One Civic Square i
Carmel, IN 46032 'CROSSROAD
EN6INEERS, PC
Re: Southwest Clay Township Drainage Area Projects
Design Proposal
Dear Gary,
Per you your request and based upon the Southwest Clay Township Annexation Master Drainage Plan,
we are providing the following proposal to provide services associated with the Level One Priority
projects per the Southwest Clay Township Annexation Master Drainage Plan prepared by our office. We
have used this Master Drainage Plan as a basis for the scope of work of the following projects. Where
required, the development of construction documents will include full survey, design, and permitting as
well as construction management. Where projects have existing construction documents, provided by
the Hamilton County Surveyor's Office, we are providing fees for construction management only. At this
time we do not foresee any easements or right -of -way required for these projects. However, after
survey and design are completed for each project we will make you aware of any easement /right -of -way
needs and, if necessary, provide the appropriate fee proposals. The projects are as follows:
Bridlebourne
Proposed drainage improvement plans have already been developed by Structurepoint for the Hamilton
County Surveyor's Office. The proposed improvements include lowering the storm sewer that conveys
drainage from the northern pond to the southern pond, and in turn, lowering the normal pool of the
northern detention pond. This will create additional storage volume in the northern pond and alleviate
the surcharging of the existing inlet pipe from the Larkspur subdivisions detention pond in heavy rain
events, thus promoting positive drainage from the Larkspur detention pond to the north. In addition,
the plans include improving the outlet of the southern pond, and coupled with the other improvements
will correct the existing drainage issues in both Bridlebourne and Larkspur to the north. The
construction costs for the existing plans are estimated to be $200,000.00.
It is our understanding that the Hamilton County Surveyor's Office will complete all necessary design
and bid /award this project. Therefore, we will only provide construction management services for
this project:
Const. Management $4,000
Total $4,000
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Larkspur
Per discussions with Hamilton County Surveyor's Office, there are no current construction plans for
drainage improvements for Larkspur. This subdivisions detention pond is linked to the Bridlebourne
pond and it is the Surveyor's Office recommendation that Bridlebournes drainage project above be
completed prior to further evaluating Larkspur outlet issue as the Bridlebourne project may correct both
subdivisions issues. Larkspur pond has a hindered outlet because the Bridlebourne pond to the south
elevates in heavy rain events to the point of not allowing a positive outlet from Larkspur. Therefore, we
recommend an evaluation of this issue including visual inspection during rain events and
survey /drainage calculations to determine if the Bridlebourne work will solve Larkspur issues.
Our fee for the evaluation of this project including inspection, survey, and drainage calculations shall
be a total lump sum of $4,000.
Total $4,000
Walnut Creek Woods
The Hamilton County Surveyor's Office believes that drainage issues within the development are due to
the outlet pipe for the development periodically becoming blocked by beavers and debris causing the
flooding of the inlets and street north of 106 Street and in the cul -de -sac. It will be the objective of
further investigation and evaluation to verify that the development's detention facility has the sufficient
capacity and determine if the outlet blockage is the cause of the drainage issues. If it is determined that
outlet blockage is the cause of the issues, many options will be investigated in order to achieve the goal
of specifying an effective, maintenance free outlet protection measure to prevent future blockages.
Our fee for the survey, design, permitting, bidding, and construction management for this work shall
be a total lump sum of $10,500 with the following breakdown:
Survey $2,000
Design /Permitting $5,000
Bidding $1,000
Const. Management $2,500
Total $10,500
Kings Mill
The Hamilton County Surveyor's Office believes that rear yard drainage issues within the development
are due to an end section at the west end of the subdivision becoming clogged with debris. This portion
of the storm sewer conveys off -site flow through the subdivision, bypassing the developments detention
system. It will be the objective of further investigation and evaluation to determine the extent of the
proposed improvements that will be required to correct this drainage issue. We will investigate and
analyze the condition and capacity of this portion of the existing storm sewer and determine the
feasibility of designing a bypass or overflow system to the detention system for this existing pipe.
Our fee for the survey, design, permitting, bidding, and construction management for this work shall
be a total lump sum of $14,000 with the following breakdown:
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Survey $3,000
Design /Permitting $7,000
Bidding $1,000
Const. Management $3,000
Total $14,000
Windemere
The Hamilton County Surveyor's Office believes that drainage issues within the development are due to
the outlet structure on 106 Street. Further investigation will be required to determine if there is an
issue with pipe capacity, outlet conditions, invert elevations, or other issue. Possible solutions that will
be analyzed may range from outlet structure replacement to outlet pipe upsizing depending on the
results of the additional investigations.
Our fee for the survey, design, permitting, bidding, and construction management for this work shall
be a total lump sum of $10,500 with the following breakdown:
Survey $2,000
Design /Permitting $5,000
Bidding $1,000
Const. Management $2,500
Total $10,500
Crooked Stick Estates
Per owner complaints and Hamilton County Surveyor's Office there are several drainage issues along
Crooked Stick Lane west of Ditch Road and in swales surrounding parcels within the subdivision. These
issues appear to be related to lack of or failing drainage structures and inadequate or poorly graded
drainage swales. Survey and field investigation will be required to determine what the drainage issues
are, the cause of the drainage issues, and then to determine the appropriate resolution for the issues.
Our fee for the survey, design, permitting, bidding, and construction management for this work shall
be a total lump sum of $14,000 with the following breakdown:
Survey $3,000
Design /Permitting $7,000
Bidding $1,000
Const. management $3,000
Total $14,000
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Crooked Stick West
Per owner complaints and Hamilton County Surveyor's Office there are several drainage issues along
Firestone Road east of Town Road and at the culvert crossing Greenbrier Drive. Many other issues
appear to be in this area along the ditch and are related to erosion. Survey and field investigation will
be required to determine what the drainage issues are, the cause of the drainage issues, and then to
determine the appropriate resolution for the issues.
Our fee for the survey, design, permitting, bidding, and construction management for this work shall
be a total lump sum of $14,000 with the following breakdown:
Survey $3,000
Design /Permitting $7,000
Bidding $1,000
Const. management $3,000
Total $14,000
Our fees above are based on the assumption that all work for the above 7 project areas will be
performed simultaneously. Please feel free to call me at the office at (317) 780 -1555 ext. 114 with any
questions. We look forward to working with you on another project!
Sincerely,
CrossRoad Engineers, PC
Trent Newport, P.E., L.
Vice President
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