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CrossRoad Engr, P.C./Engr/ADDITIONAL SERVICES/$76,000 u 03.63. CrossR ,zad Engineers, P.C. o3 Engineering Department 2010 Appropriation #203 -4462200; P.O. #21810 Contract Not To Exceed $76,000.00 ADDITIONAL SERVICES AMENDMENT TO APPROVED AS TO FORM By AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Vendor), shall amend the following terms of the agreement 106th Street Path Westfield to Keytone: #09-09, Construction Inspection and Construction Staking (the °Agreement"). (Contract #03.03.10,03 and P.O. #21810) All other previously agreed upon terms, to and including, Notices, Indemnifications and Warranties shall remain the same as set forth in the Agreement. The Additional Services shall be provided by Vendor consistent with the Scope of Work attached as Exhibit 'IAp IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, P.C. by and through its Board of Public Works and Safety By: B James Brainars 'residing Officer AutKriied Signature Date: �/J Mr Ma I q fr' aVA eS 1 Printed Name Mary An urke, Member 1D Pri Date: 7 Title Lori S. a� ember FID/TIN: ?)G 6 6033 Date: ft o SSN if Sole Proprietor: ATTEST: Date: l Ct b 1 Di IAMC, Cle reasurer Date: t D 17• dJm+iioaaal Sara Good.646,ms ForatoValdrhual Sanm A,...4 Gra& k tia rti aka 6`9 Ift57 Alt! APPROVED, AS TO FO' BY: May 26, 2010 CITY O ARMEL Mr. Chip Charles, P.E. JAMES BRAINARD, MAYOR Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 RE: Additional Service Amendment #6, P.O. #21810 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #6— 106 St Path- Westfield to Keystone; #09 -09 Construction Inspection and Construction Staking See "Attachment A" Not to Exceed: $76,000.00 Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service and P.O. shown above. invoices received without the Additional Service referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, Michael T. McBride, P.E. City Engineer Reviewed and approved by: S. C. Engel mg Director of Administration DEPARTMENT OF ENGINEERING ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering ©carmel.in.gov v r t J tROS R AD. March 8, 2010 E RYE; I N EFER 4,' Pt Mr. Mike McBride, City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 Re: 106 Street Path Westfield Blvd. to Keystone Avenue Project No. 09 -09 Fee Proposal for Construction Inspection Construction Staking Dear Mike: As you requested, we have prepared a fee proposal to provide full -time construction inspection services relative to the above referenced project. It is our understanding that the current milestone dates for this project are: February 17, 2010 Bid Letting May 1, 2010 Start Construction June 30, 2010 Substantial Completion July 14, 2010 Final Completion August 25, 2010 Submit Final Record We also understand that these dates are estimated at this time and may be subject to change. Below is a listing of individuals we will be using on this project: Trent E. Newport Director Lance Stahley Resident Project Engineer Matt McElroy Project Inspector To Be Named Assistant Project Inspector To Be Named CADD Technician (As Builts) During the construction season (estimated 11 weeks), we have budgeted 2 hours per week for the Director, 8 hours per week for the Resident Project Engineer, and 40 hours per week for the Project Inspector, and 4 hours per week for the Assistant Project Inspector. These budgeted hours yield the following total estimated hours to complete the construction inspection services for this project. i, E4 r 1 1T '3 3417 Sherman Drive Beech Grove, Indiana 46107 Tel 317.780.1555 s Fax 317.780.6525 Mr. Mike McBride, City Engineer City of Carmel March 8, 2010 Page 2 RES PROJ PROJ ASST PROJ ACTIVITY DIR CADD ENG 1NSP INSP Construction Duration 11 wks 22 88 440 44 0 Complete Final Record* 6 wks 12 24 96 0 8 TOTAL HOURS 34 1.12 536 44' 8 Includes "As- Built' information on CADD diskette The proposed fee for these estimated hours is as follows: DIRECT LABOR COSTS Personnel Class Billing Rate Total Hours Direct Labor Costs Director $125.00 34 $4,250.00 Resident Proj. Eng. $95.00 112 $10,640.00 Project Inspector $75.00 536 $40,200.00 Asst. Project Inspector $60.00 44 $2,640.00 CADD Technician $70.00 8 $560.00 TOTAL DIRECT LABOR COSTS $58,290.00 DIRECT NON LABOR COSTS MILEAGE Direct Non -Labor Costs 2010 mileage rate will be $0.48 /mile Director 60 miles /wk x 11 weeks $316.80 Res. Proj. Rep. 100 miles /wk x 11 weeks $528.00 Proj. Inspector 250 miles /wk x 11 weeks $1,320.00 Asst. Proj. Inspector 60 miles /wk x 11 weeks $316.80 $2,481.60 CONSTRUCTION STAKING (Performed Hourly, With Est. Ceiling of): $15,000.00 TOTAL ESTIMATED COSTS $75,771.60 USE $76,000.00 "EXHIBIT -5 19 Mr. Mike McBride, City Engineer City of Carmel March 8, 2010 Page 3 As you can see, in addition to the estimated inspection hours, we have included a not -to- exceed amount for construction staking. We will provide these services as needed on an hourly basis in accordance with the following rates: SURVEY Director $125.00 Survey Manager 95.00 Crew Chief 80.00 Researcher 70.00 Survey Technician 70.00 Survey Crew 140.00 Field Man 60.00 Mileage 0.48 Again, we would like to thank you and the City of Carmel for allowing us this opportunity to continue our involvement in your efforts to improve Carmel's infrastructure. You can be assured that our service to you and the City will remain first -rate. If you should have any questions or need any further information, please do not hesitate to call me. Sincerely, CrossRoad Engineers, PC d,t, Chip harles, P. E. kiee, Presid nt 66 97 EXHIBIT