CrossRoad Engr/Engr/ADDITIONAL SERVICES (2)/$128,000.00 Crossroad Engineers, P.C. Lz &ct c 0 1 0 3
;En in
g eenng Department 2010
a Appropriation #1205- 4462862 P.O. #21816
Contract Not To Exceed $128,000.00
ADDITIONAL SERVICES AMENDMENT TO
APPROVED AS TO FORM BY
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and Crossroad Engineers, P.C. (the "Vendor), as City Contract #03.03.10.03 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement
shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, P.C.
by and through its Board of Public
Works and Safety
By: B
A' A !1. 1�
mes Brainard, Presiding Officer Jr Autho 'O atu e
WCA,H C fie.
1,,a_ Printed Name
Mary Ann urke, Member
Date: 7 !V P reS �va
Title
Lon S. Member FID/TIN: 3' 19 (03 33
Date: 7 i
SSN if Sole Proprietor:
ATTEST:
Date: V17/ 10
,t
Dian.' ordray, IAMC, rk- Treasurer
Date:
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June 4, 2010 CI 1 I JO A MEL
Mr. Chip Charles, P.E. JAMES BRAINARD, MAYOR
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #9, P.O. #21816
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #9— Hazel Dell- 131 to Cherry Creek Blvd; #09 -01
Construction Inspection
See "Attachment A" Not to Exceed:S128,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
EXHIBIT J
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Revi> ed and approved by:
C. Engel ig
Director of Administration
DEPARTMENT or ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering @carmel.in.go"
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May 12, 2010 ,kiv o,N E E t; P c
Mr. Mike McBride, City Engineer
City of Cannel
1 Civic Square
Carmel, IN 46032
Re: Hazel Dell Improvements 131 Street to Cherry Creek Blvd.
Project No. 09 -01
Fee Proposal for Construction Inspection
Dear Mike:
As you requested, we have prepared a fee proposal to provide full -time construction inspection
services relative to the above referenced project. It is our understanding that the current
milestone dates for this project are:
April 21, 2010 Bid Letting
June 14, 2010 Start Construction
August 13, 2010 Final Completion
October 1, 2010 Submit Final Record
We also understand that these dates are estimated at this time and may be subject to change.
Below is a listing of individuals we will be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Engineer
Derrick Bye Assistant Resident Project Engineer
To Be Named Project Inspector
To Be Named Assistant Project Inspector
To Be Named CADD Technician (As Builts)
During the construction season (estimated 9 weeks), we have budgeted 8 hours per week for the
Director, 12 hours per week for the Resident Project Engineer, and 45 hours per week for the
Assistant Resident Project Engineer, and 16 hours per week for the Project Inspector, and 40
hours per week for the Assistant Project Inspector. These budgeted hours yield the following
total estimated hours to complete the construction inspection services for this project.
A- r> f 3 V
3417 Sherman Drive Beech Grove, Indiana 46107 Tel 317.780.1555 Fax 317.780.6525
Mr. Mike McBride, City Engineer
City of Carmel
May 12, 2010
Page 2
RES PROJ ASST RES PROJ. ASST PRO
ACTIVITY DIR CADD
ENG PROJ ENG INSP INSP
Construction Duration 9 wks 72 108 405 144 360 0
Complete Final Record* 6 wks 24 72 240 96 0 16
TOTAL HOURS 96 180 645 240;. 360 16
Includes "As- Built' information on CADD diskette
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS
Personnel Class Billing Rate Total Hours Direct Labor Costs
Director S125.00 96 812,000.00
Resident Proj. Eng. 895.00 180 817,100.00
Asst. Resident Proj. Eng. S85.00 645 854,825.00
Project Inspector S75.00 240 518,000.00
Asst. Project Inspector 860.00 360 821,600.00
CADD Technician 870.00 16 $1,120.00
TOTAL DIRECT LABOR COSTS $124,645.00
DIRECT NON LABOR COSTS
MILEAGE Direct Non -Labor Costs
2010 mileage rate will be $0.48 /mile
Director 60 miles /wk x 9 weeks $259.20
Res. Proj. Eng. 100 miles /wk x 9 weeks $432.00
Asst. Resident Proj. Eng. 250 miles/wk x 9 weeks S1,080.00
Proj. Inspector 100 miles /wk x 9 weeks S432.00
Asst. Proj. Inspector 250 miles /wk x 9 weeks 81,080.00
TOTAL DIRECT NON LABOR COSTS $3,283.20
TOTAL ESTIMATED COSTS $127,928.20
USE $128,000.00
A 3q
Mr. Mike McBride, City Engineer
City of Carmel
May 12, 2010
Page 3
Again, we would like to thank you and the City of Carmel for allowing us this opportunity to
continue our involvement in your efforts to improve Carmel's infrastructure. You can be assured
that our service to you and the City will remain first -rate.
If you should have any questions or need any further information, please do not hesitate to call
me.
Sincerely,
CrossRoad Engineers, PC
d,u,
L V' ei
Chip harles, P. E.
Pres nt
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