Crossroad Engr, P.C./Engr/ADDITIONAL SERVICES (2)/$100,000.00 Crossroad Engineers, P.C. Y� 3 d .63
Engineering Department 2010
Appropriation #202 -509 P.O. #21814
Contract Not To Exceed $100,000.00
ADDITIONAL SERVICES AMENDMENT TO APPrtav_o As To FORM
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and Crossroad Engineers, P.C. (the "Vendor"), as City Contract #03.03.10.03 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement
shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, P.C.
by and through its Board of Public
Works and Safety
By: 1 By: 1 i
l r A
games Brainard, Presiding Offi A f rizer iratti e
-te: A W e rC Ci ej
i ll' Printed Name
Mary A Burke, Member
Date: •7 -10 I p
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Title
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Lori Wat Member
Date: rt fro
SSN if Sole Proprietor:
ATTEST:
Date: e//7// 0
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Di. Cordray, IAMC, erk- Treasurer
Date: `7 (CD
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June 1, 2010 CI 1 I co ARMEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #7, P.O. #21814
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #7— 126` St. Shelbourne to Towne; #06 -22
Construction Inspection January 1, July 31, 2010
See "Attachment A" Not to Exceed: $100,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services' performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
___27g.d6.,....2K_
Michael T. McBride. P.E.
City Engineer
EXHIBIT tor
i (F1,4
Reviewed and approved by:
1_
S. C. E► gelking
DEPARTMENT or ENGINEERING
of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov
V
CI R P
EId{7'NEER ,PC
March 16, 2010
Mr. Mike McBride, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: 126 Street Shelbourne Road to Towne Road
Project No. 06 -22
Fee Proposal for Construction Inspection
Dear Mike:
As you requested, we have prepared a fee proposal to provide full -time construction inspection
services relative to the above referenced project. It is our understanding that the current
milestone dates for this project are:
February 3, 2010 Bid Letting
April 1, 2010 Start Construction
July 31, 2010 Final Completion
September 15, 2010 Submit Final Record
We also understand that these dates are estimated at this time and may be subject to change.
Below is a listing of individuals we will be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Engineer
Derrick Bye Assistant Resident Project Engineer
To Be Named Project Inspector
To Be Named Assistant Project Inspector
To Be Named CADD Technician (As Builts)
During the construction season (estimated 17 weeks), we have budgeted 8 hours per week for the
Director, 12 hours per week for the Resident Project Engineer, and 50 hours per week for the
Assistant Resident Project Engineer, 50 hours per week for the Project Inspector, and 20 hours
per week for the Assistant Project hnspector. These budgeted hours yield the following total
estimated hours to complete the construction inspection services for this project.
it
3417 Sherman Drive Beech Grove, Indiana 46107 Tel 317.780.1555 0 Fax 317.780.6525
Mr. Mike McBride, City Engineer
City of Carmel
March 16, 2010
Page 2
ACTIVITY DIR RES PROJ ASST RES PROJ ASST PROJ CADD
ENG PROJ ENG INSP INSP
Construction Duration 17 wks 136 204 850 850 340 0
Complete Final Record* 6 wks 24 60 240 144 0 24
TOTAL HOURS 160 264 1090 994 340 24
Includes "As- Built' information on CADD diskette
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS
Personnel Class Billing Rate Total Hours Direct Labor Costs
Director $125.00 160 $20,000.00
Resident Proj. Eng. $95.00 264 $25,080.00
Asst. Resident Proj. Eng. $85.00 1090 $92,650.00
Project Inspector $75.00 994 $74,550.00
Asst. Project Inspector $60.00 340 $20,400.00
CADD Technician $70.00 24 $1,680.00
TOTAL DIRECT LABOR COSTS $234,360.00
DIRECT NON LABOR COSTS
MILEAGE Direct Non -Labor Costs
2010 mileage rate will be $0.48 /mile
Director 60 miles /wk x 17 weeks $489.60
Res. Proj. Rep. 100 miles /wk x 17 weeks $816.00
Asst. Resident Proj. Eng. 250 miles /wk x 17 weeks $2,040.00
Proj. Inspector 250 miles /wk x 17 weeks $2,040.00
Asst. Proj. Inspector 150 miles /wk x 17 weeks $1,224.00
TOTAL DIRECT NON LABOR COSTS $6,609.60
TOTAL ESTIMATED COSTS $240,969.60
USE $241,000.00
k34
Mr. Mike McBride, City Engineer
City of Carmel
March 16, 2010
Page 3
Again, we would like to thank you and the City of Carmel for allowing us this opportunity to
continue our involvement in your efforts to improve Carmel's infrastructure. You can be assured
that our service to you and the City will remain first -rate.
If you should have any questions or need any further information, please do not hesitate to call
me.
Sincerely,
CrossRoad Engineers, PC
?,kf
Chi harles, P. E.
Pres'd nt