Crossroad Engineers/Engr/ADDITIONAL SERVICES ck Crossroad Engineers i q 1 OC1n\ p3. 03.
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Engineering Department 2010 V
Appropriation #206 -401 P.O. #21824
Contract Not To Exceed $31,500.00
ADDITIONAL SERVICES AMENDMENT TO APFIov:ZO AS TO FORM 9Y -14 Ihi
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and Crossroad Engineers (the "Vendor"), as City Contract #03.03.10.03 shall amend the
terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A°. The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS
by and through its Board of Public
Works and Safety
0/
By;
By
ALI; /a
lames Brainard, Presiding 0 1 er Aut''zed Signatrre' I l
Date: \W A. -t� C kcv 4 e s'
1 ,weaLi I Printed Name
Mary An Burke, Member Pregdj Date: t
Title
Lori on, e er FIDfTIN: 9(e-33
Date: 7 a/( o
SSN if Sole Proprietor:
ATTEST;
Date: VI 0
Diana Cordray, IAMC, %lerk- Treasurer
Date: 1O
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June 23, 2010 AIZMEL
Mr. Chip Charles, P.E. JAMES BRAINARD, MAYOR
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #10, P.O. #21824
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #10— Haverstick Area Drainage Improvements
Additional Areas; Survey and Design
See "Attachment A" Not to Exceed: $31,500.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
EXHIBIT 4
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Revie ed and appro ed by:
S. C. Enge ing
DEPARTMENT OF ENGINEERING Director of Administration
ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
ENTAIL engineeringccarmel.in.gov
June 22. 2010
Mr. Gary Duncan, P.E.
City of Carmel Assistant Engineer
One Civic Square
Carmel, IN 46032
Re: Haverstick Area Additional Drainage Improvements •CROSSROAD
Survey and Design Proposal ENGINEERS, PC
Dear Gary,
Per discussions with you, we have added three drainage improvement areas to the original three drainage
improvement areas. These locations and project descriptions are as follows:
Lakeshore Drive East and Lakeview Drive
This is a culvert crossing which consists of a twin 64 "x43" elliptical CMP on Lakeshore Drive East
just north of Lakeview Drive. The work would include replacing this existing structure under
Lakeshore Drive East. This work includes the excavation and installation of the pipes and structures
as required and all related restoration work.
Our fee for the survey, design, permitting, bidding, and construction administration for this
work shall be a total lump sum of $10,500 with the following breakdown:
Survey $2,000
Design /Permitting $5,000
Bidding $1,000
Const. Admin. $2,500
Total $10,500
Stratford Place north of 106 Street
This is a culvert crossing which consists of a twin 64 "x43" elliptical CMP on Stratford Place just
north of 106 Street. The work would include replacing this existing structure under Stratford Place.
This work includes the excavation and installation of the pipes and structures as required and all
related restoration work.
Our fee for the survey, design, permitting, bidding, and construction administration for this
work shall be a total lump sum of $10,500 with the following breakdown:
Survey $2,000
Design /Permitting $5,000
Bidding $1,000
Const. Admin. $2,500
Total $10,500
A
741
1
106` Place just north of 106"' Street
This is a culvert crossing which consists of a twin 64 "x43" elliptical CMP on 106` Place just north
of 106` Street. The work would include replacing this existing structure under 106 Place. This
work includes the excavation and installation of the pipes and structures as required and all related
restoration work.
Our fee for the survey, design, permitting, bidding, and construction administration for this
work shall be a total lump sum of $10,500 with the following breakdown:
Survey $2,000
Design /Permitting $5,000
Bidding $1,000
Const. Admin. $2,500
Total $10,500
Our fees above are based on the assumption that all work for the above 3 project areas will be
performed simultaneously. Please feel free to call me at the office at (317) 780 -1555 ext. 114 with
any questions. We look forward to working with you on another project!
Sincerely,
CrossRoad Engineers, PC
Trent Newport, .E., L.S.
Vice President
3$ 3
2
m INDIANA RETAIL TAX EXEMPT PAGE
C li a Of r I i I, 1 CERTIFICATE NO. 003120155 002 0
J� (4. PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 21
35- 60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, A/1
CARMEL, INDIANA 46032 -2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS
SHIPPING LABELS AND ANY CORRESPONDENCE
OORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997
RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
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C(C SHIP 1�'t t k,,-.Q-52-y'.'in
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NFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
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Send Invoice To: i/v,_s____
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
SHIP REPAID.
C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING LABELS.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
4 CLERK TREASURER
DOCUMENT CONTROL Nn_ VENDOR COPY