Crossroad Engineers PC/Engr/ADDITIONAL SERVICES/$80,000.00 0f ,nal Cer .k-ra- i 03.03.tb• 03
Crossroad Engineers, P.C.
Engineering Department 2010
Appropriation 42009 Bond; P.O. #27439
Contract Not To Exceed $80,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
APPROVED AS TO FORM BY
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and Crossroad Engineers, P.C., (the "Vendor"), as City Contract #030310.03 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, P.C.
by and through its Board of Public
Works and Safety
By: By: �I
/mac A/
III 4 Ad
es Brainard, Presiding Offi Authorized S natu
Date: Cita p DIV44.es
;ai Printed Name
Ma Ann Eke, Member
Date: ��S
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Lori S. ats ember FIDITIN: 35- 1 Lt g 3
Date: 7 4_11 10
SSN if Sole Proprietor:
ATTEST:
Date: f 1 I 6
Dia a Cordray, IAMC, Clerk -,r asurer
Date: a-l—/a
IZ\dvd.An&S.v.@ Good. Sw El EN G. Sang.: A"uad 011.Ooc:79/2010 'or AMT
CITY Duly s 2010 4,a�0 ARVIEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #12, P.O. #27439
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #12— 106 Ditch Intersection Construction Inspection
Inspection Services
See "Attachment A" Not to Exceed: $80,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
277, 2ga rz
Michael T. McBride, P.E.
City Engineer
EXHIBIT A
Reviewed and approved by:
r
.fl-
S. Engelkin
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering@carmel.in.gov
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(.0O55F10 ®i
March 11, 2010 EIV GIN:EERS PG
Mr. Mike McBride, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: 106 Ditch Intersection Improvements
Fee Proposal for Construction Inspection
Dear Mike:
As you requested, we have prepared a fee proposal to provide full -time construction inspection
services relative to the above referenced project. It is our understanding that the current
milestone dates for this project are:
April 26, 2010 Bid Letting
June 1, 2010 Start Construction
September 15, 2010 Final Completion
October 31, 2010 Submit Final Record
We also understand that these dates are estimated at this time and may be subject to change.
The engineer's estimate of the construction cost is $649,000.
Below is a listing of individuals we will be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Engineer
To Be Named Project Inspector
To Be Named Assistant Project Inspector
To Be Named CADD Technician (As Builts)
During the construction season (estimated 14 weeks), we have budgeted 2 hours per week for the
Director, 8 hours per week for the Resident Project Engineer, 40 hours per week for the Project
Inspector, and 10 hours per week for the Assistant Project Inspector. These budgeted hours yield
the following total estimated hours to complete the construction inspection services for this
project.
A
`r�) r
3417 Sherman Drive Beech Grove, Indiana 46107 Tel 317.7801555 s Fax 317.780.632
Mr. Mike McBride, City Engineer
City of Cannel
March 11, 2010
Page 2
RES PROD PROJ ASST PROJ
ACTIVITY DIR CADD
ENG INSP INSP
Construction Duration 14 wks 28 112 560 140 0
Complete Final Record* 6 wks 12 24 96 0 8
TOTAL HOURS 40 136 656 140. 8
Includes "As- Built' information on CADD diskette
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS
Personnel Class Billint Rate Total Hours Direct Labor Costs
Director $125.00 40 $5,000.00
Resident Proj. Eng. $95.00 136 $12,920.00
Project Inspector $75.00 656 $49,200.00
Asst. Project Inspector $60.00 140 $8,400.00
CADD Technician $70.00 8 $560.00
TOTAL DIRECT LABOR COSTS $76,080.00
DIRECT NON LABOR COSTS
MILEAGE Direct Non -Labor Costs
2010 mileage rate will be $0.48 /mile
Director 60 miles /wk x 14 weeks $403.20
Res. Proj. Rep. 100 miles /wk x 14 weeks $672.00
Proj. Inspector 250 miles /wk x 14 weeks $1,680.00
Asst. Proj. Inspector 60 miles /wk x 14 weeks $403.20
TOTAL DIRECT NON -LABOR COSTS $3,158.40
TOTAL ESTIMATED COSTS $79,238.40
USE $80,000.00
Mr. Mike McBride, City Engineer
City of Carmel
March 11, 2010
Page 3
Again, we would like to thank you and the City of Cannel for allowing us this opportunity to
continue our involvement in your efforts to improve Cannel's infrastructure. You can be assured
that our service to you and the City will remain first -rate.
If you should have any questions or need any further information, please do not hesitate to call
me.
Sincerely,
CrossRoad Engineers, PC
Chip harles, P. E.
Presid nt
PAGE
1 G INDIANA RETAIL TAX EXEMPT
1 y Of Carl' is L e CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
I JJJ��� FEDERAL EXCISE TAX EXEMPT
J 35- 60000972
INDIANA THIS NUMBER MUST APPEAR ON INVOICES, A/P
ONE
CIVIC SQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS,
CARMEL, NDIANA A 4 46 6032 2584 SHIPPING LABELS AND ANY CORRESPONDENCE.
M APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997
ASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
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1DOR TO
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PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE
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.end Invoice To:
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS 1 HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
SHIP REPAID.
C.O.D. SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO:
CLERK TREASURER