Town Planning & Urban Design Collaborative/DOCS/ ADDITIONAL SERVICES/$17,011.45 Town Planning and Urban Design Collaborative, LLC "TPUDC
Department of Community Services 2010
Appropriation P.O. #19708 and 19734
Contract Not To Exceed $17,011.45
ADDITIONAL SERVICES AMENDMENT TO APFTIOV .D AS TO FORM BY
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and TPUDC (the "Vendor), as City Contract 11.05.08.05 shall amend the terms of the
Agreement by adding the additional services to be provided by Vendor consistent with the Invoice attached hereto
and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not otherwise be affected by
this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA TOWN PLANNING AND URBAN
DESIGN COLLABORATIVE, LLC
by and through its Board of Public
Works and Safety
By: By:
bt/t (227 tt
es Brainard, P esiding 0 Authoriz-: ignature
G
P -te: D
AlN MAW Printed Name
Ma Ann rke, tuber
Date: ?rL.) c-, P At-
Title
Lori S. Watson, Member FID/TIN: Z U 3/9 DASr)
Date: ,W///6
SSN if Sole Proprietor:
ATTEST:
Date: 7. 7 8'/c
(2z/L,04.a1/ 46..e
,ana Cordray, IAMC% erk- Treasurer
Date: 3 %c)
iz,.... MS.. B GoaA S.c TOCSTJUDC Add S0l w AmtaQ."nc.V27 19 PM) 1
C Ly O
f. t
CITY OF 'CARAMEL
JAMES BRAINARD, MAYOR
July 27, 2010
Mr. Brian Wright
Town Planning Urban Design Collaborative, L.L.C. (TPUDC
236 Pearl Street
Franklin, Tennessee 37064
Re: Additional Professional Services Addendum #1
(Purchase Order Nos. 19708 and 19734)
Dear Brian:
Per our recent telephone conversation, the following is an addendum pertaining to the additional goods and
services the "Additional Works TPUDC provided to the City of Carmel consistent with its Proposal for Planning
and Coding Services, dated September 24, 2008, and per the parties' Agreement for Purchase of Goods and
Services, City Contract 11.05.08.05 "Contract
The Additional Works were requested by the Carmel Plan Commission, and as part of the Carmel City
Council's review of the proposed Carmel Smart Code, and included, but were not limited to, a follow up on the
North Central Carmel Smart Code Adoption, the Highway 31 Corridor Plan and other miscellaneous design and
consultation services.
The Additional Works did not exceed $258.758.59, and are referenced on City Purchase Order Nos. 19708
and 19735. As payment for the Additional Works, $235,053.30 was dispersed between January 2008 and
December 2009, $6,693.75 was dispersed in January 2010; and $17,011.45 remains outstanding, the payment of
same having been refused by the Clerk- Treasurers' Office in July, 2010.
This letter is written to correct an administrative and procedural oversight only, and is not and does not now
request any additional services from TPUDC.
Per our procedural requirements, I hereby approve this "Additional Professional Services Addendum #1" total.
Sincerely, Approved:
Michael Hollibaugh Steve Eng king 4.
Director, Department o ommunity Services Director of Administration
cc: Mayor James Brainard
Diana Cordray, Clerk- Treasurer EXHIBIT
Cindy Sheeks, Clerk- Treasurer's Office
3
C:1Documents and SettingslIstewartlLocal Settings\Temporary Internet Files10LK231Town Planning Urban Design Addl Services 7- 27- 10.docx7/27/2010 3:31 PM
DEPARTMENT OF COMMUNITY SERVICES
ONE CIVIC SQUARE, CARMEL, IN 46032 PHONE 317.571.2417, FAX 317.571.2426
MICI-IAEI. P. HOLLIBAUGH, DIRECTOR
r1G URR
p a! invo ce
T. P U =C 236 Pearl Street
Date Invoice
Franklin, TN 37064
CL 4;4.8 P�� 7/9/2010 414
Bill To
City of Carmel
Attn: Lisa Stewart
One Civic Square
Cannel, IN 46032
P.O. No. Terms
20650 Net 30
Quantity Description Rate Amount
0.1 US Highway 31 Corridor Micro Charrette /Study Completion Fee 10% 10,000.00 1,000.00
of$10,000 fee
Mileage to /from airport 8/11/09 to drop Mark off= 56 miles a $.55 /mile, 30.80 30.80
Carmel micro charrette (not previously billed with charrette expenses last
August)
Kinkos Scan post US 31 study 9/21/09, Carmel micro charrette 7.60 7.60
Kinkos Scan post US 31 study 10/7/09, Carmel micro charrette 4.95 4.95
Kinkos Scan post US 31 study 10/6/09. Carmel micro charrette 10.65 10.65
Total Reimbursable Expenses 54.00
Total $1,054.00
s
invoice
T J U C. 236 Pearl Street
Franklin, TN 37064 Date Invoice
4/30/2010 404
Bill To
City of Carmel
Attn: Lisa Stewart
One Civic Square
Carmel, IN 46032
P.O. No. Terms
10734 Net 30
Quantity Description Rate Amount
0.75 Bill Wright 12/17/09 Conference call regarding update. 355.00 266.25
0.25 Bill Wright 1/5/10 Email correspondence 355.00 88.75
1 Bill Wright 1/6/10 Attend conference call 355.00 355.00
0.5 Bill Wright 1/7/10 Emails work regarding revisions to Regulating 355.00 177.50
Plan Code
1 Bill Wright 1/13/10 Weekly conference call with Mike, Brian Wright, 355.00 355.00
Adrienne Keeling
0.5 Bill Wright 1/20/10 Review emails; conference call 355.00 177.50
6 Bill Wright 1/26/10 Review Carmel code; travel to Carmel meet with 355.00 2,130.00
Mike Hollibaugh, counsel, TPUDC, neighbor; meeting with City
Council Subdivision Committee
2 Bill Wright 1/27/10 Return travel from Carmel 355.00 710.00
1 Bill Wright 1/27/10 Conference call regarding strategy 355.00 355.00
0.25 Bill Wright 2/3/10 Attend conference call 355.00 88.75
6 Bill Wright 2/11/10 Travel to Carmel attend City Council meeting 355.00 2,130.00
2 Bill Wright 2/12/10 Travel from Cannel 355.00 710.00
0.25 Bill Wright 2/17/10 Attend conference call 355.00 88.75
0.5 Bill Wright 2/19/10 Attend conference call 355.00 177.50
2 Bill Wright 2/22/10 Work on Advantages memo 355.00 710.00
6 Bill Wright 2/23/10 Work on Advantages to SmartCode memorandum, 355.00 2,130.00
travel to Carmel, attend City Council meeting
2 Bill Wright 2/24/10 Travel from Carmel 355.00 710.00
0.25 Bill Wright 3/10/10 Telephone calls with B. Wright, M. Hollibaugh, A. 355.00 88.75
Keeling regarding going forward with SmartCode
Delta Bill's airfare for 10/16/09 trip, Carmel meetings 452.80 452.80
Delta Bill's airfare for 1/26/10 trip, Carmel meetings 394.22 394.22
Delta Bill's airfare for 2/23/10 trip, Carmel meetings 515.99 515.99
Delta Bill's airfare for 2/11/10 trip, Cannel meetings 824.69 824.69
Balch Bingham photocopying expense 0.40 0.40
Total Reimbursable Expenses 2,188.10
Total $13,636.85
A
3 j
,•''�1'� a lt.
invoice
P LT 1) t.. 236 Pearl Street
Franklin, TN 37064 Date Invoice
p iiii R 4/30/2010 405
Bill To
City of Carmel
Attn: Lisa Stewart
One Civic Square
Carmel, IN 46032
3‘f
P.O. No. Terms
"10734 Net 30
Quantity Description Rate Amount
Delta Brian's ticket to Carmel 11/24-11/25/09 (cancelled and charged 446.39 446.39
$150 fee, remaining credit to be used toward next Carmel trip) this
amount plus $42.41 is covered by receipt for $338.80 ticket (1/26 trip)
$150 change fee
Dollar Rental car 1/26- 1/27/10, Cannel meeting trip 58.13 58.13
When Eddie Met Salad Brian's lunch 1/26/10, Carmel meeting trip 6.53 6.53
Stacked Pickle Brian's dinner 1/26/10, Cannel meeting trip 10.16 10.16
B26 Market Brian's lunch 1/26/10, Cannel meeting trip 8.74 8.74
Sunoco Brian's breakfast 1/27/10, Carmel meeting trip 7.51 7.51
MNAA Brian's airport parking 1/26 1/27/10, Carmel trip 27.00 27.00
Delta Brian's Carmel ticket 1/26- 1/27/10 (previously billed ticket 42.41 42.41
cancelled and credit used toward this ticket balance billed), Carmel trip
Mileage to /from airport 1/26 1/27/10 56 x $.55 /mile, Cannel trip 30.80 30.80
Delta Brian's Carmel ticket 2/11-2/12/10, Carmel trip 313.80 313.80
Delta Brian's Carmel ticket 2/23- 2/24/10, Carmel trip 296.80 296.80
Hilton Garden Inn Bill's hotel 1/26/10, Cannel trip 110.88 110.88
Hilton Garden Inn Brian's hotel 1/26/10, Cannel trip 110.88 110.88
Meijer Brian's snack 1/27/10, Carmel trip 3.57 3.57
When Eddie Met Salad Brian's lunch 2/11/10, Carmel meeting trip 7.18 7.18
Rental car 2/11- 2/12/10, Cannel meeting trip 81.18 81.18
Subway Brian's lunch 2/11/10, Carmel meeting trip 8.48 8.48
Green Leaf Bananas Brian's breakfast 2/12/10, Carmel meeting trip 5.00 5.00
MNAA Airport Parking 2/11-2/12, Carmel meeting trip 9.50 9.50
Quizno's Brian's lunch 2/24/10, Carmel meeting trip 8.78 8.78
MNAA Airport Parking 2/23 -2/24, Carmel meeting trip 15.00 15.00
Hilton Garden Inn Brian's hotel 2/11/10, Carmel meeting trip 150.93 150.93
Hilton Garden Inn Bill's hotel 2/11/10, Carmel meeting trip 150.93 150.93
Mileage to /from airport 2/12/10 56 miles (a?, $.55 /mile, Carmel meeting 30.80 30.80
trip
Mileage to /from airport 2/24/10 56 miles $.55 /mile, Carmel meeting 30.80 30.80
trip
Hilton Garden Inn Brian's hotel 2/23/10, Cannel meeting trip 110.88 110.88
Hilton Garden Inn Bill's hotel 2/23/10, Carmel meeting trip 110.88 110.88
Total
Page 1
A
1 U
nvovice
1 LJ D 236 Pearl Street Date Invoice
Franklin, 'IN 37064
4/30/2010 405
i�uR•
Bill To
City of Carmel
Attn: Lisa Stewart
One Civic Square
Carmel, IN 46032
P.O. No. Terms
10734 Net 30
Quantity Description Rate Amount
Budget Rental car 2/23 2/24/10, Carmel meeting trip 81.18 81.18
Total Reimbursable Expenses 2,275.12
Quizno's Brian's lunch 2/23/10, Carmel meeting trip 8.78 8.78
Kincaids Brian Bill dinner 2/23/10, Cannel trip 36.70 36.70
Total Reimbursable Expenses 45.48
Total $2,320.60
Page 2