Crossroad Engineers PC/Engr/ADDITIONAL SERVICES Crossroad Engineers, PC
Engineering Department 2010
Appropriation #Michigan Road TLF P.O. if
Contract Not To Exceed S420,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
APFROV:O AS TO FORM BY
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and Crossroad Engineers, PC, (the "Vendor'), as City Contract 030310.03 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, PC
by and through its Board of Public
Works and Safety
By: By: Ai/
G4
mes Brainard, Presiding Officer Authorize? Signa
Date: Chip Charl
s_ .1 Printed Name
Ma Ann re, Member
Date: f President
Title
,c%)T r-&d t
Lori S. Watson, em�ber FID/TIN:
35- 1963331
Date: Y(/V//0
SSN if Sole Proprietor:
ATTEST:
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Date: 7/27/2010
Dian- ordray, IAMC, Cle v- 'reasurer
Date:
17_ A Gauls SmMFnGn anng\1111RCRDSSRDAD ENG, Add mom) Suns Auwnd.v13 31.r.706/1 4f 9 AIM
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July 22, 2010 CITY ARMEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #15, Michigan TIF Bond
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #15— Shelbourne Rd. 116 to 131st; #06 -21
Construction Inspection July 31, 2010 project completion
See "Attachment A" Not to Exceed: 5420,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give nee a call.
Sincerely,
Michael T. McBride. P.E.
City Engineer
EXHIBIT
Rev and approved by:
S. C. Eng- king
DEPARTMENT OF ENGINEERING
of Administration
ONE Civic SQUARE, CARNIEL, IN 46032 OFFICE 317.571.2441 FAX 317.5712439
EMAIL engineering,@carmcl in.gov
1
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SCR D S R ®A®
March l6, 2010 ENGIN'!E tI C
Mr. Mike McBride, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: Shelbourne Road 116 Street to 131' Street
Project No. 06 -21
Fee Proposal for Construction Inspection
Dear Mike:
As you requested, we have prepared a fee proposal to provide full -time construction inspection
services relative to the above referenced project. It is our understanding that the current
milestone dates for this project are:
February 17, 2010 Bid Letting
May 1, 2010 Start Construction
November 15, 2010 Substantial Completion
November 30, 2010 Final Completion
January 15, 2011 Submit Final Record
We also understand that these dates are estimated at this time and may be subject to change.
Below is a listing of individuals we will be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Engineer
Derrick Bye Assistant Resident Project Engineer
To Be Named Project Inspector
To Be Named Assistant Project Inspector
To Be Named CADD Technician (As Builts)
During the construction season (estimated 31 weeks), we have budgeted 8 hours per week for the
Director, 16 hours per week for the Resident Project Engineer, and 50 hours per week for the
Assistant Resident Project Engineer, 50 hours per week for the Project Inspector, and 40 hours
per week for the Assistant Project Inspector. These budgeted hours yield the following total
estimated hours to complete the construction inspection services for this project.
A-
3417 Sherman Drive Beech Grove, Indiana 46107 a Tel 317.780.1555 Fax 317.780.6525
4
Mr. Mike McBride, City Engineer
City of Carmel
March 16, 2010
Page 2
RES PROJ ASST RES 'PROJ ASST PROJ
ACTIVITY DIR CADD
ENG PROJ ENG INSP INSP
Construction Duration 31 wks 248 496 1550 1550 1240 0
Complete Final Record* 6 wks 48 96 240 240 0 40
TOTAL HOURS 296 r 592 1790 1790 1240 40
Includes "As- Built' information on CADD diskette
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS
Personnel Class Billing Rate Total Hours Direct Labor Costs
Director S125.00 296 537,000.00
Resident Proj. Eng. 895.00 592 $56,240.00
Asst. Resident Proj. Eng. 885.00 1790 S152,150.00
Project Inspector 575.00 1790 S134,250.00
Asst. Project Inspector 560.00 1240 874,400.00
CADD Technician 570.00 40 $2,800.00
TOTAL DIRECT LABOR COSTS $456,840.00
DIRECT NON LABOR COSTS
MILEAGE Direct Non -Labor Costs
2010 mileage rate will be 80.48 /mile
Director 60 miles /wk x 31 weeks 8892.80
Res. Proj. Eng. 100 miles /wk x 31 weeks $1,488.00
Asst. Resident Proj. Eng. 250 miles/wk x 31 weeks 83,720.00
Proj. Inspector 250 miles /wk x 31 weeks 83,720.00
Asst. Proj. Inspector 250 miles /wk x 31 weeks $3,720.00
TOTAL DIRECT NON LABOR COSTS $13,540.80
TOTAL ESTIMATED COSTS $470,380.80
USE $470,000.00
AIN
31,0
Mr. Mike McBride, City Engineer
City of Carmel
March 16, 2010
Page 3
Again, we would like to thank you and the City of Carmel for allowing us this opportunity to
continue our involvement in your efforts to improve Carmel's infrastructure. You can be assured
that our service to you and the City will remain first -rate.
If you should have any questions or need any further information, please do not hesitate to call
me.
Sincerely,
CrossRoad Engineers, PC
I e el
Chip harles, P. E.
Presid nt