Crossroad Engineers, PC/ Engr/ADDITIONAL CERVICES Crossroad Engineers, PC
Engineering Department 2010
Appropriation #202 -509; P.O. #27442
Contract Not To Exceed $18,500.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
APPnOY o AS TO FORM BY
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement entered into by and
between the City of Carmel and Crossroad Engineers, PC (the "Vendor«), as City Contract 030310.03 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, PC
by and through its Board of Public
Works and Safety
By: By: a
A__
.mes Brainard, Presiding Officer Authorized Signa
ate:
Chip Charles
l� .a Pr inted Name
ary An :urke, hdarnber
Date: 4-/—/!7 President
Title
CP/ 35- 1963331
Lori VOT
Watson, M mb�f FID/TIN.
Date: g JO
SSN if Sole Proprietor:
ATTEST:
Date: 7/27/2010
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Di a Cordray, IAMC, C -rk- Treasurer
Date: eS D
P. M=t ddlo[ Sw. Good. S.o1En�amj1201MRDMDAD INC. Addd.md Saw. An:,u1. 016 dm:706101" st Ak4)
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July 22, 2010 ARMEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #16, P.O. #27442
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #16— 106 St. Path; Hazel Dell Gray
Survey, Design and Bidding Services
See "Attachment A" Not to Exceed: 518,500.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
EXHIBIT A-
Re 'iewed and approved by:
/l
1 r
S. C. Ei gelking
DEPARTMENT OF ENGINEERING
Director of Administration
ONE CIVIC SQUARE, CvRMEL, IN 46032 Orrice 317.571.2441 FAN 317.571.2439
EMAIL engineering@carmel.in.grnv
July 15, 2010
i
i
Mr. Michael McBride, P.E. CROSSROAD,
ENGINEERS, PE
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal
106 Street Pedestrian Path Gray to Hazel Dell
Carmel, Indiana
Dear Mike:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the construction of a recreational path along the north side
of 106 Street from Gray Road east to Hazel Dell Parkway. The total length of this project is
approximately 3700 feet.
The following Scope of Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and storm structures, and
verification of existing utilities. This survey will also all research, office work, and field
work necessary to re- establish the existing Right -of -Way throughout the length of the
project.
B. PRELIMINARY PHASE
After the survey is completed, we will prepare a preliminary layout that will identify the
existing site amenities and will identify proposed project features such as the proposed
sidewalk/path, drainage structure improvements, etc. Once the layout has been
completed, we will meet with you to discuss and make any necessary adjustments. This
plan will then be used to complete the design of the project.
i
Mr. Michael McBride, P.E.
City of Carmel
July 15, 2010
Page 1 of 4
C. DESIGN CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
Sidewalk/Path, ramps, crosswalks
Storm structures as necessary
Drainage and grading
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
Storm structures drainage
Grading for path installation
Details for Path Construction
Erosion control plans
Maintenance of Traffic Details
D. REGULATORY SUBMITTALS BIDDING PHASE
We will prepare the necessary applications for submittal and review and /or approval of
the construction plans prepared as part of this agreement. This task will include the
necessary administration services for preparing the submittals as well as time associated
with the coordination efforts with the local regulatory agencies. This work will also
include the services necessary to facilitate bidding of the project.
E. CONSTRUCTION STAKING, INSPECTION AS -BUILT PLANS
Once design is complete, CrossRoad Engineers can perform construction staking,
inspection, and as -built plans if requested by the City of Carmel. This work will include
all office work and field work to complete the construction and final record drawings of
the project.
F. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A Prior to preparing these invoices, we will contact you to discuss the amount of
Mr. Michael McBride, P.E.
City of Carmel
July 15, 2010
Page 2 of 4
3 di)
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5 t1i of each month and will become due by the 30` of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
G. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
1
Trent E. Newport, P. E., L. S.
Vice President
Please signify your acceptance by signing below:
City of Carmel Date
Mr. Michael McBride, P.E.
City of Carmel
July 15, 2010
Page 3 of 4
41)5
ATTACHMENT "A"
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
A. TOPOGRAPHIC SURVEY 6,000
B. PRELIMINARY PHASE 500
C. DESIGN CONSTRUCTION DRAWINGS 8,500
D. REGULATORY SUBMITTALS BIDDING PHASE 3,500
E. CONSTRUCTION STAKING, INSPECTION AS -BUILT PLANS Hourly
TOTAL LUMP SUM FEE 18,500
(Not Including Item E above)
Our total lump sum proposed fee is divided into the above work components for billing
purposes.
Mr. Michael McBride, P.E.
City of Carmel
A^ July 15, 2010
Page 4 of 4
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