American Structure Point/Engr/ADDITIONAL SERVICES/$89,920 American Structure Point
Engineering Department-2010
Appropriation#Michigan Road TIF P.O.#
Contract Not To Exceed$89,920.00
ADDITIONAL SERVICES AMENDMENT TO APrtIOrco AS TO FORM BY
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement') entered into by and
between the City of Carmel and American Structure Point, Inc., (the "Vendor"), as City Contract #060210.04 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement
shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA AMERICAN STRUCTURE POINT, INC.
by and through its Board of Public
Works and Safety
By: ,� By:
mes Brainard, Presiding Officer Authorized Signat4re
Date: /7- /7
ot.ff.c co 4e4-
Printed Name
M Ann urke, Member
Date: / / 7 -/v Pres;Je, 1
Title
Lori S. Wats ember FID/TIN: 3 c-/fa73'7
Date: i+ ( i—r 1I0
SSN if Sole Proprietor:
ATTEST:
Date: /Vovemk r 9 aoiv
iana Cordray, IAMC erk-Treasurer
Date:
IZ'Aland Prof Svcs$Goods SasEogineumg/010 ASIERIC4N STRUCTURE POINT.I Addivaal Smut+Aniond G A Ser.nn doe I 1 s 2010 II 19 ASIl
t i
BtAVIr
471,41410,11
CIOctober 19, 2010 1 I �OF - 1Z1VME '
JAMES BRAINARD, MAYOR
Mr. Willis R. Conner, PE, SE
Mr. Gregory L. Henneke, PE
American Structurepoint,Inc.
7260 Shadeland Station
Indianapolis, IN 46256-3957
RE: Additional Service Amendment#1, Mich TIF P.O. #
Dear Mssrs. Conner and Henneke:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with American Structurepoint, Contract#060210.04, dated June 2, 2010, I have requested and received
from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#1— 06-12 Towne Road—Phase II
Design and R/W Services
See "Attachment A" Not to Exceed:$89,920.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly,the invoice must reference the appropriate Additional
Service#and P.O. #shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
7$-
Michael T. McBride,P.E.
City Engineer
EXHIBIT '
Revwed and approved by:
C. Engelki g
DEPART.ASENT of ENGINEERING
Director of Administration
ONE CR IC SQUARE, CARMI L, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineeringocarmcl.in.gov'
---- AMERICAN
® STRUCTUREPOINT
iL i INC.
El
September 14,2010
Mr. Michael T. McBride, PE
Carmel City Engineer
One Civic Square
Carmel,Indiana 46032
Re: Additional Services for Towne Road Phase II-Project No. 06-12
Task Order 1 on Contract 0602.10.04
Dear Mr. McBride:
Due to modifications to the scope of the Towne Road project, American Structurepoint is requesting to
amend the professional services originally authorized on Contract 0806.97.01 for the Towne Road Phase
II project.
During the design process for Towne Road, the City requested that the roundabouts at 136th Street and
141st Street be included in a bid package as an alternate bid to be constructed as a standalone project.
This alternate bid was subsequently awarded to the contractor. In order to provide a bid package to
complete the project at this time, plan and contract book modifications will need to be made to account
for the already completed project.
Additionally, one right-of-way parcel has yet to be secured on the project. Due to the length of time that
has passed, the title work and appraisals will need to be updated and a new offer presented.
Our professional services shall include all design and right-of-way services necessary to complete this
project as described in Attachment A. The services performed under this task order shall be completed
for a fee not to exceed $89,920 as outlined in Appendix 3 and will only be billed as specific tasks are
completed.
We look forward to continuing working with the City of Carmel on this project. If you should have any
questions, do not hesitate to contact me at(317) 547-5580.Very truly yours, EXH t 1T
American Structurepoint, Inc. - \c t61 18
Cas�anfield PE ^L `�� ,aN
o :DIVED w
Vice President 2010
N
CEC:mek CITYENGWCARMELEEN ok
44
ti
Attachments a'l,�'
IN20040222 ` E os
ooShadelandStation Indianapolis, l..46256-395V ta,ow5580` 4 REW.543.02/70 wwwstructurepoint.eom 0
® AMERICAN STRUCTUREPOINT, INC.
ATTACHMENT A
Services by CONSULTANT
A. The Professional shall prepare contract plans, special provisions for the specifications, and
estimates of cost for the construction of the streets. The plans shall be in accordance with the
accepted standards for such work and in accordance with the following documents in effect at
the time the plans or reports are submitted except as modified by supplemental specifications and
special provisions, if any: the City of Carmel Standard Drawings; the American Association of
State Highway and Transportation Officials "A Policy on Geometric Design of Highways and
Streets, Part V"; and the Indiana Department of Transportation's Standard Specifications. The
cost estimates for construction shall be prepared according to the current practices of the City of
Carmel, and shall include all types of work required for the complete construction of the work,
including all temporary work necessary in connection therewith, but shall not include the cost of
such items of work for which the City, through its own forces or through other party or parties,
will perform the actual construction or engineering. The unit prices to be used shall be in
accordance with the methods used by the City.
B. The contract plans shall include a Title Sheet, an Index Sheet, Plat No. 1 Sheet, Typical Section
Sheets, Plan and Profile Sheets, Traffic Signal Modification Detail Sheets, Miscellaneous Details
Sheets, Pavement Marking and Sign Plans, Maintenance-of-Traffic Plans, Erosion Control Plans,
an Underdrain Table, an Approach Table, a Summary of Quantities Table, and any necessary
cross-sections.
The contract documents shall contain sufficient information to enable the contractor to perform
the work tasks described below.
1. Towne Road Phase II (from 131st Street to 146th Street)
Construct a new asphalt roadway pavement consisting of one 18-foot-wide northbound
and one 18-foot-wide southbound through lane and a 32-foot-wide center median from
131st Street to 146th Street. The roadway will include combined concrete curb and gutter,
stormwater inlets, and a gravity storm sewer system. A 10-foot-wide multi-use pathway
and a 5-foot utility strip will be constructed on both sides of the roadway. The minimum
half-width of right-of-way will be 55 feet measured from the centerline of the roadway.
C. The Professional shall identify and notify all affected utilities and coordinate plans for utility
relocation. The Professional shall assist the City with the preparation of all required utility
relocation agreements. The Professional shall maintain a record of all utility contracts to be
submitted to the City.
D. The Professional shall provide title work, title work updates, appraisal, buying, and document
transfer services as needed for the acquisition of right-of-way for the project by the City.
E. The Professional shall provide Right-of-Way Management services including, but not limited to,
coordinating the appraising, buying, and meeting with property owners to discuss the proposed
acquisitions when necessary.
F. The Professional delineated two isolated wetland areas along Towne Road in the spring of 2007.
To date, this report has not been concurred with by the US Army Corps of Engineers (USACE).
'
Attachment A Page 1 of 2 EXHIBIT
irrzooaozzz
3� S'
® AMERICAN STRUCTUREPOINT, INC.
The Professional shall review the previously prepared report, field confirm that the report
findings are still valid, prepare a Jurisdictional Determination Form for submittal to the USACE,
and coordinate with the USACE regarding the wetlands identified.
G. The Professional shall prepare a State Isolated Wetland Permit application for unavoidable
impacts to identified wetlands associated with the Towne Road proposed improvements. The
Professional shall coordinate with the Indiana Department of Environmental Management
(IDEM)regarding the proposed project and permit application as necessary.
H. Compensatory Mitigation will be required for unavoidable impacts to identified wetlands as part
of the improvements to Towne Road. Impacts are anticipated to be less than 0.1 acre and,
therefore, less than 0.2 acres of mitigation is anticipated. As part of the Bray Homestead Wetland
Mitigation Site currently being coordinated with the USACE and IDEM for other projects in the
City of Carmel, additional mitigation is being provided. The Professional shall coordinate with
IDEM regarding the use of additional mitigation being proposed for use as mitigation for Towne
Road.
I. If mitigation at the Bray Homestead Wetland Mitigation Site is not acceptable to IDEM,
supplemental services may be required to determine suitable mitigation.
EXHIBIT A-
Attachment A Page 2 of 2 IN20040222
® AMERICAN STRUCTUREPOINT, INC.
APPENDIX 1
Information and Services to be furnished by CITY
The City shall furnish the Professional with the following.
1. Assistance in obtaining property owner information, deeds, plans of adjacent developments,
section corner information, and any other pertinent information necessary to perform services
under this Agreement.
2. All written reviews pertinent to the project that are received by the City
3. Guarantee of access to enter upon public and private lands as required for the Professional under
this Agreement
4. All legal services as may be required for development of the project
EXHIBIT A,
Sa?) (6/
Appendix "1" Page 1 of 1 IN20040222
® AMERICAN STRUCTUREPOINT, INC.
APPENDIX 2
Schedule
All services by the Professional under this Agreement shall be completed and delivered to the City for
review and approval, if required, on or before the following time periods.
A. Right-of-Way Services
1. Right-of-way appraising shall begin within ten days of receipt of notice to proceed.
2. City shall provide authorization to buy within five days of receipt of appraisals. Right-
of-way buying will begin immediately following the authorization to buy.
B. Contract Plans
1. Final office check plans and draft bid documents to be submitted within 60 days of
receipt of notice to proceed
2. Final tracings and bid documents to be submitted within 30 days after approval of final
office check plans by the City
EXHIBIT
Appendix "2" Page 1 of 1 IN2004O222
•
® AMERICAN STRUCTUREPOINT, INC.
APPENDIX 3
Compensation
A. Amount of Payment
1. The Professional shall receive as payment for the services performed for the Towne Road
Phase II project under this Agreement a maximum fee not to exceed $89,920 unless a
modification of the Agreement is approved in writing by the City.
a. Plan Separation/Updates(Lump Sum) $71,740
b. Title Work/Updates* $725
c. Right-of-Way Appraising* $6,000
d. Right-of-Way Buying* $2,400
e. Right-of-Way Handling/Recording* $150
f. Right-of-Way Management* $2,000
g. Wetland Delineation Record Review (Lump Sum) $2,205
h. Permitting and Mitigation Coordination(Lump Sum) $4,700
*Compensation for these items will be paid for based upon actual quantities of work
performed by the subconsultant. Anticipated costs of these items are illustrated in
Appendix 4 and will have zero mark-up by the Professional.
B. Method of Payment
1. The Professional may submit a maximum of one invoice voucher per calendar month for
work covered under this Agreement. The invoice voucher shall be submitted to the City.
The invoice voucher shall represent the value to the City of the partially completed
services as of the date of the invoice voucher.
2. The City, for and in consideration of the rendering of the engineering services provided
for in Attachment At agrees to pay the Professional for rendering such services the fee
established above upon completion of the services thereunder, acceptance thereof by the
City, and upon the Professional submitting an invoice and claim voucher as described
above.
3. In the event of a substantial change in the scope, character, or complexity of the services
required for the project, the maximum fee payable and the specified fee shall be adjusted
in accordance with item 9, Changes in Work, of the General Provisions as set out in the
original Agreement.
Appendix "3" Page 1 of 1 EXHIBIT A- [N20040222
•
•
® AMERICAN STRUCTUREPOINT, INC.
Appendix 4
Title Work
Extra Parcel (in case of sell-off) - 1 @ $ 350.00 Each $ 350.00 Total
$ 350.00 Total
Title Work Updates
Parcel 19 (CB Children) -2 @ $ 125.00 Each $ 250.00 Total
Extra Parcel (in case of sell-off)- 1 @ $ 125.00 Each $ 125.00 Total
$ 375.00 Total
Appraisal Costs
Parcel 19(CB Children)-2 @ $ 1,500.00 Each $ 3,000.00 Total
Extra Parcel (in case of sell-off)-2 @ $ 1,500.00 Each $ 3,000.00 Total
$ 6,000.00 Total
Buying Costs
2 @ $ 1,200.00 Each $ 2,400.00 Total
Recording and Handling
2 @ $ 75.00 Each $ 150.00 Total
Right-of-Way Management $ 2,000.00
Total Cost= $ 11,275.00
EXHIBIT A
Appendix "4" 1 of 1 inflo 0222