Rundell Ernstberger Assoc/ADDITIONAL SERVICE $3,500.00 R. undell Ernstberger Associates, LLC
engineering Department 2010
Appropriation #211 -509; P.O. #27457
Contract Not To Exceed $3,500.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
APP:VW:0 AS TO FORM BY
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Rundell Emstberger Associates, LLC, (the "Vendor"), as City Contract #091510.03
shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit "A°. The terms and conditions of the
Agreement shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA RUNDELL ERNSTBERGER ASSOCIATES, LLC
by and through its Board of Public
Works and Safety
By; By:
mes Brainard, Presiding Officer A thorized Signature
Date:
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October 19, 2010 CIT I ARVIEL
JAMES BRAINARD, MAYOR
Mr. Kevin Osburn, ASLA
Rundell Ernstberger Associates, LLC
429 E. Vermont Street, Suite 110
Indianapolis, IN 46202
RE: Additional Service Amendment #1, PO 27457
Dear Mr. Osburn:
As we discussed,' the City of Carmel has a need for additional professional services and pursuant to our current
contract with Rundell Ernstberger, Contract #091510.03, dated September 15, 2010, I have requested and received
from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #1— Keystone Avenue Planting Design Review
Review Services
See "Attachment A" Not to Exceed: $3,500.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
27 2
Michael T. McBride, P.E.
City Engineer
Rev ed and approve. by:
i
C. Engel ng
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMFL. IN 46032 OFFICE 317.571.2441 FAN 317.571.2439
ENIAII. engineering@carmel.in.gov
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�A RUNDELL ERNSTRERGER ASSOCIATES, LL( c,,,,,I reaindy @reas$te com www.reaste.com
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Mr. Mike McBride
a City Engineer
City of Carmel
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E Carmel, IN 46032
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z re: Keystone Avenue I Planting Design Review Services
Dear Mike:
Rundell Ernstberger Associates, LLC is pleased to submit the following proposal for consulting
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design services related to the Keystone Avenue corridor through the City of Carmel. We
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appreciate the opportunity to assist Carmel in this undertaking and are eager to continue our
work to assist Carmel in crafting a public realm that enhance the community and its sense of
place.
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Project Understanding:
Based on our conversations with Mayor Brainard, Parks Pifer and Jeremy Kashman, we have
z the following understanding of the scope of work for this project:
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O 1. The City of Carmel wishes to engage the services of REA to advise and consult on the
planting design of the Keystone Avenue corridor, including the Keystone Avenue medians
and roundabouts. The project area includes the Keystone Avenue corridor from 96th
Street on the south to 146th Street on the north.
2. The City of Carmel wishes to provide a visual continuity, and establish a high quality visual
z image along this corridor. The focus of REA's efforts will be to assist the City of Carmel in
its in -house efforts to develop planting designs for the corridor by providing design review
O and recommendations on an as needed basis.
3. REA will advise the City, attend meetings as necessary, and provide design review and
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SCOPE OF WORK:
Based on the above understanding, we propose the following scope of work:
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w 1. Evaluation of Current Plans:
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Working from plans provided by the City, REA will review the current plans and make
recommendations for the overall design concepts, as well as specific design elements.
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2. Review of Design Development Plans:
z REA will assist the City in reviewing design development planting plans of the corridor. It is
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anticipated that this work will include review meetings with the City, response
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EXHIBIT
o 429 E. VERMONT STREET SUITE 110 INDIANAPOLIS. INDIANA 46202 TE 13171 263.0127 FX 13171 263.208
z M U N C I E OFFICE: T E 7 6 5 1 7 4 7 9 7 3 7 F X (765] 7 4 7. 5 0 5 3
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Carmel Keystone Avenue page 2 of 2
documentation in the form of written and graphic materials, and coordination with
Keystone Avenue consultants as directed by the City.
COMPENSATION:
As the exact scope of work, outcomes, and amount of time required to complete this work is
difficult to predict, we propose to work on an hourly, as needed basis. Therefore, we propose a
fee of $3,500.00 for this work, this equates to approximately 25 30 hours of work.
Services will be performed as needed and invoiced on an hourly basis.
Fees will not to be exceeded without prior written approval from the City of Carmel. Should
it be determined that the time and expenses invested by REA will increase beyond the
above described fee amount, notification will be given to the City and a request for
additional services will be prepared. We will proceed with the additional services upon
approval of the request by the City.
An allowance of $200.00 for reimbursable expenses is included in the above fees and will
be invoiced according to the attached schedule.
Additional services beyond those indicated herein will be billed per our hourly rates in
effect at the time services are rendered or on a negotiated fee basis. Such services will be
performed only when authorized in advance.
Costs for special renderings or presentation drawings are not included in the fee. If
requested by the client, these items will be billed at our direct cost.
If the terms of this proposal are agreeable to you, your signature below will constitute a
satisfactory form of agreement between Rundell Ernstberger Associates, LLC and the City of
Carmel. Please return one (1) original copy to this office. Should you elect to utilize a different
form of agreement, please attach a copy of this letter as an exhibit.
If you have any questions or concerns regarding this proposal, please call me. Thank you for
the opportunity to provide you with this proposal. We look forward to hearing from you soon.
Sincerely,
Kevin Osburn, ASLA
Principal
attachment: REA Standard Fee and Reimbursement Schedule
Accepted: CITY OF CARMEL
By:
Date:
EXHIE ;!7 A-
7 6,; STANDARD FEE AND REIMBURSEMENT SCHEDULE
Alt Indianapolis, 1:`: I Muncie. i.A LLiui,% We, K1
Effective April 2010
Rates indicated are subject to semi annual review and revision
PROFESSIONAL AND TECHNICAL STAFF HOURLY RATE
Principal $165.00
Associate $120.00
Professional Staff (Registered Land. Arch.) 100.00
Technical Staff (Graduate Land. Arch.) 70.00 $90.00
Clerical 60.00
A surcharge of fifty percent (50 will be added to hourly rates for expert witness testimony and /or for
participation at hearings, depositions, etc.
REIMBURSABLE EXPENSES
Mileage Standard Mileage Rate
Travel, Lodging, and Meals Cost
Telephone, Telex, Telecopy, Faxes, etc. Cost
Postage, Handling, etc. Cost
Copies
Black White (8 1 /2 x 11) $0.05 /copy
Black White (11 x 17) $0.10 /copy
Color In -House Printer
8 x 11 Inkjet $1.00
81/2 x 11 Presentation $1.50
8 x 11 Photo Paper $2.50
11 x 17 Inkjet $2.00
11 x 17 Presentation Paper $2.75
11 x 17 Photo Paper $3.50
CD Copies $5.00
Plots
Black White In -House Plots
Bond $1.00 SF
Vellum $1.50 SF
Mylar $1.75 SF
Color In -House Plots
Heavy bond $4.00 SF
Semi -Gloss $5.00 SF
High -Gloss $6.00 SF
Materials Cost 5%
Equipment Rental Cost 5%
Subcontract Services Cost 5%
INVOICES
Invoicing and payment schedule are detailed in the contract. Balances remaining unpaid after
thirty (30) days are subject to a monthly finance charge of 1.5% (18% annually) until paid.
RUNDELL ERNSTBERGER ASSOCIATES, tic
INDIANAPOLIS. IN I1i11'JCIE. I': I L OLIS. I'_�_. 'r -.c= EXHIBIT
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