P105 LandisINSTRUCTIONS:
Sign all copies.
Keep one copy for your records.
Return two copies in the enclosed stamped return envelope.
Section 6045 of the Internal Revenue Code, as amended by the Tax Reform Act of 1986,
requires the reporting of certain information on every real estate transaction. The information
provided below, except for the tax identification number, is adequate information to provide to a
tax professional.
FEE OWNER: Richard G. Landis and Joyce M. Landis.
ADDRESS: 25 Carlin Drive
DESCRIPTION OF PROPERTY: Part of Lot 44 in Carmel Meadows 2 Addition, Section
30, Township 18N, Range 4E, Hamilton County, Indiana
PROJECT: Keystone Parkway— 131 Street Intersection
PARCEL: 105 COUNTY: Hamilton
PURCHASE PRICE: $1,915.00
ADMINISTRATIVE SETTLEMENT: -0-
LAND AND /OR
IMPROVEMENTS: $325.00 DAMAGES: $1,590.00
I (we) certify that the above is true and correct and I (we) are in receipt of check.
Fee Owner(s)
CLOSING STATEMENT
Buyer has confirmed taxes are paid and current.
Date
o9
Date
CITY OF CARMEL
BUYER'S REPORT (1)
PROJECT 07 -08; Keystone Parkway 131s St. PARCEL 105 COUNTY Hamilton CODE N/A
NAME ADDRESS OF OWNER Richard G. Landis and Joyce M. Landis, husband and wife
25 Carlin Drive, Carmel, IN 46033 PHONE 317.844.3678
NAME ADDRESS OF PERSON CONTACTED Richard G. Landis
25 Carlin Drive, Carmel, IN 46033 PHONE 317.844.3678
(List other interested parties on reverse side including nature of their interest)
DATE ASSIGNED 7/1/09 DATE OF CONTACT 7/2/09 TIME OF CONTACT 10:45 am
OFFER 1,915.00 TYPE OF CONTACT: PERSONAL VISIT, (X) TELEPHONE CALL, (X) MAIL
Write: YES, NO or N/A (for Not Applicable), as appropriate, in each numbered blank space:
1. YES Checked Abstract with owner?
2. N/A Any affidavits taken?
3. N/A Any mortgage(s)?
4. N/A Any other liens, judgments, etc.?
5. N/A Showed plans? Explained take?
6. N/A Explained about retentions?
7. N/A Any major item retained?
8. N/A Any minor item retained?
9. N/A Walked over property?
10. N/A Arranged for owner to pay taxes?
11. NO Secured Right -of -Entry?
12. N/A Secured Driveway Right -of -Entry?
13. N/A
14. NO
Sent Daily Notice to Relocation Section?
Secured W -9 Form?
LEFT FOLLOWING PAPERS WITH OWNERS: MAILED
15. YES Written Offer?
16. YES Land Acquisition Brochure?
17. N/A Retention Letter?
18. YES Statement of Just Compensation?
19. N/A Tax memo (interim period)?
20. NO Receipt of Conveyance Instrument?
21. YES Copy of Conveyance Instrument?
22. YES Owner's Appraisal Letter?
23. N/A Brochure, "Relocation You
REMARKS: I telephoned the number provided within the Waiver Valuation and spoke with Mr. Richard G.
Landis. I explained I am assisting the City of Carmel with the acquisition phase of the Keystone Parkway
improvement project. In conjunction with the project, an offer for a temporary easement needs to be presented.
I provided the option to meet for the presentation of the offer or it could be mailed "certified Mr. Landis preferred
mailing and confirmed the mailing address as well as ownership. We briefly discussed the project. I explained
that the proposed acquisition area is temporary in nature and will revert to them once the project is complete. Mr.
Landis explained that if at all possible, they would prefer not to be disturbed. The area in question is part of his
wife's garden. This area includes a raised bed with various types of plants as well as planting soil. I explained
I would inquire if eliminating the parcel was a possibility. In the mean time, I would forward the offer and related
information for their review. Mr. Landis inquired of the time line of the project, including when the neighbors' home
would be demolished. I explained that currently the City plans to clear the right of way and utility work later this
fall with major construction to start next spring. Subsequently, the offer and related information were mailed
Status of Parcel: Secured, Condemned, -Other (Explain)
Distribution Made:
(X) Parcel Attorney
Owner Other (Specify)
Weekly Summary
State Form 2601 (R2/3 -91)
(Signat Q) Nancy E. Hermann
Page 1 of 2
PROJECT 07 -08; Keystone Parkway 131' St. PARCEL 105 COUNTY Hamilton CODE N/A
REMARKS (Cont'd): via "Certified mail, Return Receipt Requested on July 10, 2009, with a date of delivery on
July 13, 2009. Included within the packet were the following forms /documents: an introductory letter, the
Statement of the Basis for Just Compensation, the Waiver Valuation, the Uniform Property or Easement
Acquisition Offer letter, the Temporary Easement Agreement with Exhibit "A" and "B the Sales Disclosure Form,
the Accounts Payable Voucher, the "Request for Taxpayer Identification Number and Certification (Form W -9),
the "Owner's Private Appraisal Letter the Right of Entry, and a highlighted plan sheet. The Uniform Property or
Easement Acquisition Offer letter, in accordance with I.C. 32 -24 -1, provides only 30 days from its receipt to accept
or reject the City's offer. The 30 days may be waived and the offer accepted or rejected now or at anytime during
this period. it was also indicated that the legally protected rights and options under Indiana's eminent domain law
are set forth on page two of the Uniform Land or Easement Offer Letter. It was explained that typically, the City
makes payment within 90 days after receiving the secured parcel file from the consultant and Indiana law dictates
that possession of the property will transfer to the City thirty (30) days after payment is received. The introductory
letter mailed in conjunction with the offer explained that the project is to improve N. Keystone Parkway and 131"
Street. More specifically, a portion of the subject property is required as a temporary easement. The temporary
easement, known as Parcel 105, contains 226 square feet. As explained in the form, "Owner's Private Appraisal
Letter Mr. and Mrs. Landis may submit an independent appraisal for review at their own expense. The
forms /documents requiring signatures and notarization were indicated. Mr. and Mrs. Landis were encouraged to
call with any questions or to schedule an appointment.
7/14/09 (9:00 am) Upon review of the offer and related information, Mr. Landis telephoned to further discuss the
project. He requested that the proposed acquisition area be staked so that he could get a better understanding
of what the project entails specifically to his property. We discussed the compensation included for relocating the
fence. I explained that $1,290.00 was included in the offer to relocate the fence two times, once temporarily and
then back to the permanent location. This would be his responsibility to relocate the fence and need completed
prior to construction. Should he believe that this amount is not adequate, he could obtain an estimate and submit
it to the City for review and consideration. He stated that there is currently a steel fence along what is the current
limited access right of way line and inquired if it is to be removed. I explained that it would have to be removed
in the subject area for construction, but I am not positive if it will be replaced. He stated that he prefers it be
removed the entire length of the property so the area could be maintained. I offered to meet with Mr. and Mrs.
Landis should they be interested. An appointment was scheduled for July 21, 2009, at 4:30 pm.
State Form 20625 (R/5 -90)
BUYER'S REPORT (1)
(Signatur
Nancy E. Hermann
//g
Date
CITY OF CARMEL
BUYER'S REPORT (2)
PROJECT 07 -08; Keystone Parkway &131s St. PARCEL 105 COUNTY Hamilton CODE N/A
NAME ADDRESS OF OWNER Richard G. Landis and Joyce M. Landis, husband and wife
25 Carlin Drive, Carmel, IN 46033 PHONE 317.844.3678
NAME ADDRESS OF PERSON CONTACTED Richard G. Landis
25 Carlin Drive, Carmel, IN 46033 PHONE 317.844.3678
(List other interested parties on reverse side including nature of their interest)
DATE ASSIGNED 7/2/09 DATE OF CONTACT 7/21/09 TIME OF CONTACT 4:30 pm
OFFER 1,915.00 TYPE OF CONTACT: (X) PERSONAL VISIT, TELEPHONE CALL, (X) MAIL
Write: YES, NO or N/A (for Not Applicable), as appropriate, in each numbered blank space:
1. N/A Checked Abstract with owner? 13. N/A Sent Daily Notice to Relocation Section?
2. N/A Any affidavits taken? 14. YES Secured W -9 Form?
3. N/A Any mortgage(s)?
4. N/A Any other liens, judgments, etc.?
5. YES Showed plans? Explained take?
6. N/A Explained about retentions?
7. N/A Any major item retained?
8. N/A Any minor item retained?
9. YES Walked over property?
10. N/A Arranged for owner to pay taxes?
11. YES Secured Right -of- Entry?
12. N/A Secured Driveway Right -of -Entry?
LEFT FOLLOWING PAPERS WITH OWNERS: MAILED
15. N/A Written Offer?
16. N/A Land Acquisition Brochure?
17. N/A Retention Letter?
18. N/A Statement of Just Compensation?
19. N/A Tax memo (interim period)?
20. YES Receipt of Conveyance Instrument?
21. N/A Copy of Conveyance Instrument?
22. N/A Owner's Appraisal Letter?
23. N/A Brochure, "Relocation You
REMARKS: At the prearranged time, I met with Mr. and Mrs. Landis at the subject property. I explained that I
had contacted the City of Carmel regarding the elimination of the parcel and they do not feel comfortable
eliminating it. However, I stated that they would advise the contractors to do their best to avoid the area.
Additionally, some utility work may also be required in the proposed acquisition area. Mr. Landis and I walked
along proposed acquisition area. There is approximately 1 to 2 feet between the wooden privacy fence and the
current steel fence along the limited access right -of -way line. Mr. Landis voiced his preference that the fence be
removed, if possible, the entire length of his property. This would allow him to clean out and maintain the area,
leaving a cleaner more beautiful appearance along the road. I explained that typically limited access right -of -way
is fenced but I would voice his preference to the City. We briefly discussed the vacant house, owned by the City,
next door. He inquired of what would be removed as part of the project and if the City would be willing to sell /deed
the remainder of the property to him. I advised him to discuss this option directly with the City of Carmel. Mr. and
Mrs. Landis accepted the offer presented and I provided notary assistance. The Receipt of Conveyance
Instrument was later forwarded to Mr. and Mrs. Landis.
Status of Parcel: (X)- Secured, Condemned, -Other (Explain)
Distribution Made:
(X) Parcel Attorney
Owner Other (Specify)
Weekly Summary
State Form 2601 (R2/3 -91)
fi 1/L !14J
(Signature Nancy E. Hermann
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