Crossroad Engineers/Addl Serv 19/$15,000 Crossroad Engineers, PC
Engineering Department 2011
Appropriation #211 -401; P.O. #27474
Contract Not To Exceed $15,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
APPrtO1 �O AS TO FORM BY
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement') entered into d
between the City of Carmel and Crossroad Engineers, PC (the 'Vendor"), as City Contract 030310.03 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, PC
by and through its Board of Public
Works and Safety
By: By :it
Jarn-s Brai .rd, Presiding Officer A. orizeJiSi
Date:
O ak r Ie S
Printed Na
Mary An u rke Member
Date: 5 ?re SfGefr"
Title
Lori S. atso 1 ember FID/TIN: 5 9 333
Date: t� i �1►r
SSN if Sole Proprietor:
ATTEST:
Date: P--Po- 6
i'
na Cordray, IAMC, Clerk asurer
Date: 1-6
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December 14, 2010
CI`r` a RMEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #19, P.O. #27474
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #19— On -Call Consulting
Engineering Tasks to be determined by City Engineer
See "Attachment A" Not to Exceed: $15,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
R iewed and approved by:
EXHJBIT
ff ll 11
6-11.3 S. C. Engel ng
DEI'ARmIENr OF ENG1NiiE Di of Administration
ONE CiviC SQUARE. CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@@carmei in go
I
November 8, 2010
Mr. Michael McBride, P.E.
City Engineer E ROS SROA0,
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: On -Call Consulting
Contract #03.03.10.03- Supplemental Request
Dear Mike:
As we discussed, we have prepared this proposal to continue providing professional
services for the City of Cannel. Crossroad Engineers, P.C. will provided these
services as an extension of the City's Engineer's staff on an hourly basis.
The specific services which we expect to provide include survey, design, inspection,
and management services on various miscellaneous projects as your office requests.
These services could include, but not limited to: preliminary work for conceptual
projects, drainage issue investigations, drainage projects, minor sidewalk/path
connection projects, cost estimating, etc. All work tasks shall be completed at the
direction of the City Engineer.
Attached are our 2010 Hourly Billing Rates which we will be using for the remainder
of this year for this work. Per our communication with your office, we would suggest
establishing a $15,000 contract ceiling against which we would invoice.
We value the City's confidence in our ability to provide engineering services and
appreciate the opportunity to continue our involvement in the City's improvements. If
you should have any questions or need further assistance, please do not hesitate to call
me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice President
Mr. Michael McBride, P.C.
City of Carmel
November 8, 2010
Page 1 of 2
HOURLY BILLING RATES
*01
PERSONNEL CLASSIFICATION HOURLY RATE 4 111
CROSSROAD
ENGINEERS, PC.
DESIGN
Principal $140.00
Director 125.00
Senior Project Manager 115.00
Project Manager 105.00
Project Engineer 85.00
Assistant Project Engineer 75.00
R/W Manager 85.00
CADD Manager 80.00
CADD Technician 70.00
INSPECTION
Director 125.00
Resident Project Engineer 95.00
Assistant Resident Project Engineer 85.00
Project Inspector 75.00
Assistant Project Inspector 60.00
SURVEY
Survey Manager 95.00
Crew Chief 80.00
Researcher 70.00
Survey Technician 70.00
Survey Crew 140.00
Field Man 60.00
Mileage $0.48 /mile
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2010
3 u 3
f INDIANA RETAIL TAX EXEMPT PAGE
C i t y o J� C, r 1 e l CERTIFICATE NO. 003120155 002 0
�s PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 24 4 �G JL
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, Ai
CARMEL, INDIANA 46032 -2584 VOUCHER, DELIVERY MEMO, PACKING SLIP:
SHIPPING LABELS AND ANY CORRESPONDENCI
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997
JRCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION \21 iki k 0
e vc 0 -.■(ccz 6, -E-y VENDOR SHIP Q '�-l�M ro.*-
TO
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
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Send Invoice To: V\ N s
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS 1 HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
SHIP REPAID.
C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING LABELS.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK TREASURER
P1AP`11119C1\1T "Alin MA -5 a a VENDOR C OPV