Crossroad Engineers/Addl Serv 21/$12,000 Crossroad Engineers
Engineering Department 2011
Appropriation #211 -R509- $1,227.04, 202 -R509- $7,655.57, 211- 509$2,617.39; P.O. #27493
Contract Not To Exceed $12,000.00
ADDITIONAL SERVICES AMENDMENT TO A? 1OV:o AS TO FORM BY
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Crossroad Engineers (the 'Vendor"), as City Contract #03,03.10.03 shall amend the
terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS
by and through its Board of Public
Works and Safety
By: By:
I
r
James Brai ard, Presiding Office Au 'd Sifture
Date: e YL l �yU,tA" S
Printed Name
Mary Ann rke, Memb -r
Date: 71-eskike K.'
Title
Lon S. Watson •/mber FID/TIN: 3 5 Y (Q 333/
Date: i
SSN if Soie Proprietor
ATTEST:
Date: 1 /2.0
•iana Cordray, IAM!, Clerk- Treasurer
Date: c17- /(r-
IZbbauMn6wtmd Stcnrc Cxtai kSwtu. Pm��ldJtltmal Sawa Amtu". Goody 1C Sanca.Jx 1112!2011 147 1 J
January 10, 2011 CITY: AR1�4EL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #21, P.O. #27493
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, i have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #21- Project 10 -15L; Parcel 7A Streetscape
Construction Inspection Services
See "Attachment A" Not to Exceed:$12,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
Reviewed a approved by:
S. C. ngelking
De,> \lrrnu:n r or ENGINEERING
\c Director of Administration
ONE Civlc SQUARE CAR:VIEL, IN 46032 Omce 317.571.2441 FAN 317.571.2439 EXHIBIT
EM engineering@carmel.in.gov G/�
vbct
V.
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CROSSROAD
November 10, 2010 ENGINEER 5 PC
Mr. Mike McBride, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: Parcel 7A Streetscape, Landscape Other Site Improvements
Project No. 10 -15L
Fee Proposal for Construction Inspection
Dear Mike:
As you requested, we have prepared a fee proposal to provide full -time construction inspection
services relative to the above referenced project. It is our understanding that the current
milestone dates for this project are:
October 25, 2010 Bid Letting
November 3, 2010 Start Construction
December 18, 2010 Substantial Completion
April 29, 2011 Final Completion
June 10, 2011 Submit Final Record
We also understand that these dates are estimated at this time and may be subject to change.
Below is a listing of individuals we will be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Engineer
Brad Stahley Assistant Resident Project Engineer
During the construction season (estimated 7 weeks in 2010 plus 1 week in 2011), we have
budgeted 1 hour per week for the Director, 2 hours per week for the Resident Project Engineer,
and 12 hours per week for the Assistant Resident Project Engineer. These budgeted hours yield
the following total estimated hours to complete the construction inspection services for this
project.
3417 Sherman Drive Beech Grove, Indiana 46107 Tel 317.780.1555 Fax 317.780.6525
Mr. Mike McBride, City Engineer
City of Carmel
November 10, 2010
Page 2
ACTIVITY DIR RES PROJ ASST RES
ENG PROJ ENG
Construction Duration 8 wks 8 16 96
Complete Final Record* 6 wks 1 2 6
TOTAL HOURS 9 18 102
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS
Personnel Class Billing Rate Total Hours Direct Labor Costs
Director $125.00 9 $1,125.00
Resident Proj. Eng. $95.00 18 $1,710.00
Asst. Resident Proj. Eng. $85.00 102 $8,670.00
TOTAL DIRECT LABOR COSTS $11,505.00
DIRECT NON LABOR COSTS
MILEAGE Direct Non -Labor Costs
2010 mileage rate will be $0.48 /mile
Director 20 miles /wk x 8 weeks $76.80
Res. Proj. Rep. 30 miles /wkx 8 weeks $115.20
Asst. Res. Proj. Rep. 80 miles /wk x 8 weeks $307.20
$499.20
TOTAL ESTIMATED COSTS $12,004.20
USE $12,000.00
Mr. Mike McBride, City Engineer
City of Carmel
November 10, 2010
Page 3
Again, we would like to thank you and the City of Carmel for allowing us this opportunity to
continue our involvement in your efforts to improve Cannel's infrastructure. You can be assured
that our service to you and the City will remain first -rate.
If you should have any questions or need any further information, please do not hesitate to call
me.
Sincerely,
CrossRoad Engineers, PC
i
Chip- harles, P. E. i.,e
Presid nt
1