Hittle Landscaping, Inc./StreetHittle Landscaping, Inc.
Street Department - 2011
Appropriation #0043 - 504.00; P.O. #27364
Contract Not To Exceed $24,472.00
ADDITIONAL SERVICES AMENDMENT TO
AFr : OV:3 AS TO FORM BY
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and Hittle Landscaping, Inc. (the "Vendor"), as City Contract # 03.17.10.03 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A ". The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA HITTLE LANDSCAPING, INC.
by and through its Board of Public
Works and Safety
By: By:
mes Brainard, Presiding Officer
Date
Mary a;
Date:
urke_MembTri
6
Lori S. W. o Member
Date: .0--//to/t.
ATTEST:
Tana Cordray, IA , Clerk- Treasurer
Date: 0,)- /(o
[Z:\.haml\ProfSvcs & Good. SvalSlnvt12011 R1TTLE LANDSCAPING Additional Sirviccti Amatd..doc:l /11/2011 10:25 PM]
Authorized Signature
Printed Name
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Title
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Date: l- 2 5- Z o l l
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CITY
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ARMEL
JAMES BI AINrARD, MAYOR
Mr. David Funkhouser
Hittles Landscaping, Inc.
17778 Sun Park Drive
Westfield, IN. 46074
RE: Additional Service Amendment #1, P.O #
Dear David,
As we discussed, the City of Carmel has a need for additional professional services and pursuant to
our current contract with Hittles Landscaping contract #03.17.10.03 dated March 17th, 2010. I have
requested and received from you the proposed scope of services and fee estimates for the following
work task:
Additional Service Amendment #1- Landscaping Maintenance in certain areas in the City
of Carmel.
See "Attachment A" Not to Exceed:$24,472.00
Per our contract procedural requirements, I hereby approve this Additional Professional Services
estimate, and request the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "additional Services" performed on City contracts must be billed separately
from
the original contract and other additional services. More importantly, the invoice must reference the
appropriate additional service # and P.O.# shown above. Invoices received without the Additional
Service # referenced will be returned for proper identification. Thank you for your continued
assistance
in providing the City of Carmel with your professional, quality services. If you should have any
questions, please give me a call.
David W. Huffman
Street Commissioner
Reviewed and approved by:
S.C. Engelkin
CAI:,-IE:L. STIo:Fr DEPARr:a-EN EXHIBIT
3400 W. "131st STREET, AVESrFIFLD, IN 46074 OFFICE 377.733.2007 FAx 317.733.2005 \
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PROPOSAL
Nov 25 2010
Reflection Pond
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hitt le Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www. h ittl el a n d sca pe. com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 272.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 408.00
Mulch Beds 1 time in spring 2" Depth using AA hardwood mulch $ 1,300.00
Add Pre - emergent weed control to beds to control germinating weed seeds $ 120.00
Seasonal weekly weed control in beds (28 occ. @ 85 per) $ 2,380.00
Prune Shrubs 3 times per season (3 occ @ 952 per) $ 2,856.00
Perennial Maintenance includes removing seed pods and dead leaves from Perennials $ 544.00
Culivate Mulch in summer $ 272.00
Fertilize shrubs with slow release fertilizer 2 times per season $ 150.00
Prune Groundcover (3 times per season 102 per) $ 306.00
Total $ 8,608.00
Acceptance On Behalf ofCustomeiand
individually as a Guarantor:
Signature:
Name (Printed):
Acceptance On Behalf Of
Hittle Landscaping:
Signature:
Name (Printed):
Page 1 of 1
David Funkhouser
PROPOSAL
Nov 23 2010
Ditch & 96th Street Roundabout
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 68.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 68.00
Mulch Beds 1 time in spring 2" Depth using brown Dyed Hardwood Mulch $ 780.00
Mulch bed edging 2 times per year $ 102.00
Add Pre - emergent weed control to beds to control germinating weed seeds $ 70.00
Seasonal weekly weed control in beds (28 occ. @ 17.00 per) $ 476.00
Prune Shrubs and 2 times per see (2 occ @ 51 per) $ 102.00
Perennial Maintenance includes cutting back perennials to promote new blooms $ 136.00
Remove spent blooms from spring blooming flowers $ 136.00
Fertilize Beds with slow release fertilizer 2 applications @ 35 ea. $ 70.00
Spray Junipers for Badworms 2 applications @ 25.00 $ 50.00
Cultivate mulch beds $ 102.00
Acceptance On Behalf of Customer and
individually as a Guarantor:
Total $ 2,160.00
Acceptance On Behalf Of
Hittle Landscaping:
Signature: Signature:
Name (Printed):
Name (Printed): David Funkhouser
Page 1 of 1
PROPOSAL
Nov 23 2010
First Ride Sculputure Beds and Hedge
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 51.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 68.00
Mulch Beds 1 time in spring 2" Depth using brown Dyed Hardwood Mulch $ 227.50
Mulch bed edging $ 51.00
Add Pre - emergent weed control to beds to control germinating weed seeds $ 50.00
Seasonal weekly weed control in beds (28 occ. @ 17 per) $ 476.00
Prune Shrubs 4 times per season (4 occ @ 34 per) $ 136.00
Perennial Maintenance includes cutting back perennials to promote new blooms $ 102.00
6 visits yearly @ 17.00 per visit
Fertilize Beds with slow release fertilizer 2 applications @ 40 ea. $ 80.00
Cultivate mulch beds $ 85.00
Acceptance On Behalf of Customer and
individually as a Guarantor:
Signature:
Name (Printed):
Total $ 1,326.50
Acceptance On Behalf Of
Hittle Landscaping:
Signature:
Name (Printed): David Funkhouser
Page 1 of 1
PROPOSAL
Nov 23 2010
Old Town Shops
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 153.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 204.00
Mulch Beds 1 time in spring 2" Depth using brown Dyed Hardwood Mulch $ 890.00
Mulch bed edging $ 85.00
Add Pre - emergent weed control to beds to control germinating weed seeds $ 80.00
Seasonal weekly weed control in beds (28 occ. @ 25.5 per) $ 714.00
Prune Shrubs 4 times per season (4 occ @ 170.00 per) $ 680.00
Perennial Maintenance includes removing seed pods and dead leaves from Daylilies $ 255.00
Fertilize Beds with slow release fertilizer $ 125.00
Cultivate mulch beds in summer $ 136.00
Acceptance On Behalf of Customer and
individually as a Guarantor:
Signature:
Name (Printed):
Acceptance On Behalf Of
Hittle Landscaping:
Signature:
Name (Printed):
Page 1 of 1
$ 3,322.00
David Funkhouser
PROPOSAL
Nov 23 2010
City of Carmel Communications - 1st Ave NW
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 68.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 85.00
Mulch Beds 1 time in spring 2" Depth using brown Dyed Hardwood Mulch $ 118.00
Mulch bed edging
Add Pre - emergent weed control to beds to control germinating weed seeds $ 40.00
Seasonal weekly weed control in beds (28 occ. @ 15 per) $ 420.00
Prune Shrubs 2 times per season (2 occ @ 68 per) $ 136.00
Perennial Maintenance includes removing seed pods and dead leaves from Daylilies $ 51.00
3 visits yearly @ 17 per visit
Fertilize Beds with slow release fertilizer $ 35.00
Cultivate mulch beds $ 42.50
Acceptance On Behalf of Customer and
individually as a Guarantor:
Signature:
Name (Printed):
Total $ 995.50
Acceptance On Behalf Of
Hittle Landscaping:
Signature:
Name (Printed):
Page 1 of 1
David Funkhouser
PROPOSAL
Nov, 24 2010
Indiana Design Center
Attn Parks Pifer
Maintenance Proposal for Arts @ Design Center
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 119.00
Fall Clean -up includes bed clean -up and cutting back of any perennials & grasses $ 544.00
Mulch Beds 1 time in spring 2" Depth using AA hardwood mulch $ 985.00
Edge Mulch Beds 1 time in spring prior to mulching $ 136.00
Add Pre - emergent weed control to beds to control germinating weed seeds $ 90.00
Seasonal weekly weed control in beds (28 occ. @ 25.5 per) $ 714.00
Prune Shrubs 4 times per season (4 occ @ 170.00 per) $ 680.00
Perennial Maintenance includes removing seed pods and dead leaves from Daylilies $ 272.00
4 visits yearly @ 68.00 per visit
Cultivate mulch beds in summer
Fertilize plants with slow release fertilizer 2 times yearly $ 130.00
$ 3,670.00
Acceptance On Behalf ofCustomerand
individually as a Guarantor:
Signature:
Name (Printed):
Acceptance On Behalf Of
Hittle Landscaaincl:
Signature:
Name (Printed):
Page 1 of 2
David Funkhouser
PROPOSAL
Nov 23 2010
Old Town Cafe' Bump Outs (Main and Range Line Rd)
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 136.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 272.00
Mulch Beds 1 time in spring 2" Depth using brown Dyed Hardwood Mulch $ 135.00
Add Pre - emergent weed control to beds to control germinating weed seeds $ 40.00
Seasonal weekly weed control in beds (28 occ. @ 17 per) $ 476.00
Prune Shrubs 2 times per season (2 occ @ 68 per) $ 136.00
Perennial Maintenance includes cutting back perennials to promote new blooms $ 51.00
3 visits yearly @ 17 per visit
Fertilize Beds with slow release fertilizer $ 35.00
Apply systemic Insecticide and Fungicide $ 50.00
Cultivate mulch beds $ 68.00
Acceptance On Behalf of Customer and
individually as a Guarantor:
Signature:
Name (Printed):
Total $ 1,399.00
Acceptance On Behalf Of
Hittle Landscaping:
Signature:
Name (Printed):
Page 1 of 1
David Funkhouser
PROPOSAL,
Nov 23 2010
Evan Lurie Gallery / Sweet Shop Parking Lot Beds
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 68.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 68.00
Mulch Beds 1 time in spring 2" Depth using brown Dyed Hardwood Mulch $ 325.00
Mulch bed edging
Add Pre - emergent weed control to beds to control germinating weed seeds $ 60.00
Seasonal weekly weed control in beds (28 occ. @ 17 per) $ 476.00
Prune Shrubs 4 times per season (4 occ @ 102 per) $ 408.00
Perennial Maintenance includes cutting back perennials to promote new blooms $ 67.50
3 visits yearly @ 22.5 per visit
Fertilize Beds with slow release fertilizer 2 applications @ 45.00 ea. $ 90.00
Apply systemic Insecticide and Fungicide
Cultivate mulch beds $ 102.00
Acceptance On Behalf of Customer and
individually as a Guarantor:
Signature:
Name (Printed):
Total
Acceptance On Behalf Of
Hittle Landscaping:
Signature:
$ 1,664.50
Name (Printed): David Funkhouser
Page 1 of 1
PROPOSAL
Nov 23 2010
Metallic Modern Sculpture Area
Attn: Parks Pifer
Maintenance proposal for 2011 season
Description
Hittle Landscaping, Inc.
17778 Sun Park Drive, Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
Extended
Spring Clean -up includes cleaning up of leaves,trash and debris in beds. $ 51.00
Fall Clean -up includes bed clean -up and cutting back of any perennials $ 68.00
Mulch Beds 1 time in spring 2" Depth using brown Dyed Hardwood Mulch $ 260.00
Add Pre - emergent weed control to beds to control germinating weed seeds $ 50.00
Seasonal weekly weed control in beds (28 occ. @ 17 per) $ 476.00
Prune Shrubs 2 times per season (2 occ @ 34 per) $ 68.00
Perennial Maintenance includes cutting back perennials to promote new blooms $ 51.00
3 visits yearly @ 17.00 per visit
Fertilize Beds with slow release fertilizer 2 applications @ 30.00 ea. $ 60.00
Trim Groundcover 7 times per season (7 occ. 22.5 per occ. $ 157.50
Cultivate mulch beds $ 85.00
Acceptance On Behalf of Customer and
individually as a Guarantor:
Signature:
Name (Printed):
Total $ 1,326.50
Acceptance On Behalf Of
Hittle Landscaping:
Signature:
Name (Printed):
Page 1 of 1
David Funkhouser